Abrar Admin

Accurate Concrete and Fence

<div><h1 class="jobSectionHeader"><b>Office Manager</b></h1><p><b>
Accurate Concrete &amp; Fence</b><br>
<b>Tempe, AZ |</b> <b>Full-Time | In-Offic</b>e</p><h2 class="jobSectionHeader"><b>
About Us</b></h2><p>
Accurate Concrete &amp; Fence is a growing, owner-led construction company based in Tempe, Arizona, specializing in commercial, industrial, and residential fencing solutions.</p><p>
Founded in 2019, the company has quickly established itself in the Phoenix and Tucson markets through hard work, reliability, and a commitment to quality craftsmanship.</p><p>
We take pride in delivering durable, high-quality work that lasts, while creating a customer experience built on responsiveness, integrity, and professionalism. As we continue to grow, we're looking for someone who wants to play a key role in building the operational backbone of the company.</p><p>
Learn more about us: www.accuratecf.com</p><h2 class="jobSectionHeader"><b>
Position Overview</b></h2><p>
This is a <b>high-ownership position</b> where you will serve as the operational backbone of the company-bringing together financial management, administrative systems, and project support into one cohesive, well-run function.</p><p>
You'll be stepping into a role that touches <b>every part of the business</b>: from payroll and billing, to project documentation, to supporting hiring and compliance. The right person will bring order, visibility, and follow-through, ensuring the business runs smoothly, accurately, and professionally.</p><p>
If you're someone who takes pride in running a tight ship and doesn't let things fall through the cracks, this role will feel like a great fit.</p><h2 class="jobSectionHeader"><b>
What You'll Do</b></h2><p><b>
Financial Operations &amp; Bookkeeping</b></p><ul><li>
Manage full-cycle bookkeeping in QuickBooks Online (QBO)</li><li>
Process and track accounts payable, including invoice entry by project and vendor management</li><li>
Manage accounts receivable, including invoicing, payment tracking, and follow-up on past due balances and retention</li><li>
Support and process AIA billings and ensure accurate documentation</li><li>
Maintain accurate job costing, expense tracking, and financial records</li><li>
Reconcile transactions and ensure clean, audit-ready books</li><li>
Coordinate with the accountant on monthly reporting, including TPT tax submissions, bank statements, and line of credit reporting</li></ul><p><b>
Payroll, HR &amp; Compliance</b></p><ul><li>
Process payroll, including certified payroll (WH-347) when required</li><li>
Maintain accurate employee records and ensure compliance with documentation requirements</li><li>
Coordinate recruitment efforts, including job postings, screening, and interview scheduling</li><li>
Conduct new hire onboarding, including I-9 verification and E-Verify submissions</li><li>
Track and coordinate employee performance evaluations</li><li>
Support health and safety compliance documentation and processes</li></ul><p><b>
Project &amp; Operational Support</b></p><ul><li>
Assist with project documentation, including submittals, compliance documents, and closeout packages</li><li>
Support lien release processes (conditional and unconditional)</li><li>
Create and maintain organized project job folders across Google Drive, QBO, and QB Time (T-Sheets)</li><li>
Maintain and update RFQ logs and project status reports</li><li>
Assist in obtaining vendor quotes and tracking material orders based on takeoffs and project needs</li></ul><p><b>
Office &amp; Inventory Management</b></p><ul><li>
Oversee daily office operations, ensuring organization and efficiency</li><li>
Manage office supply inventory and maintain appropriate stock levels</li><li>
Track shop material inventory and update records weekly</li><li>
Handle incoming calls and coordinate scheduling for bids and meetings</li><li>
Maintain a clean, organized, and professional office environment</li></ul><p><b>
Ownership &amp; Process Improvement</b></p><ul><li>
Take full ownership of assigned responsibilities with minimal oversight</li><li>
Identify inefficiencies and implement process improvements</li><li>
Ensure tasks are completed accurately, fully, and on time</li><li>
Help build scalable systems and bring structure to a growing business</li></ul><h2 class="jobSectionHeader"><b>
What We're Looking For</b></h2><p><b>
Required Experience</b></p><ul><li>
3+ years of experience in bookkeeping, accounting, or office management</li><li>
At least 2+ years in the construction industry (<b>required</b>)</li><li>
Strong knowledge of A/P, A/R, payroll, and job costing</li><li>
Proficiency in QuickBooks Online and Google Workspace</li><li>
Excellent organizational and multitasking abilities</li></ul><p><b>
Preferred Experience</b></p><ul><li>
Experience with certified payroll and construction billing (AIA, lien releases)</li><li>
Familiarity with compliance and documentation in construction environments</li><li>
Experience supporting project operations or working with field teams</li></ul><h2 class="jobSectionHeader"><b>
Compensation and Benefits</b></h2><ul><li><b>
Salary range:</b> $50,000 - $60,000 (based on experience and capability)</li><li>
Performance-based bonuses tied to accuracy, ownership, and operational impact</li><li>
Clear growth path with opportunities for salary increases based on performance</li><li>
401(k) plan with future participation opportunities</li><li>
Health insurance eligibility available as the role grows and proves long-term fit</li></ul><h2 class="jobSectionHeader"><b>
How to Apply</b></h2><p>
If you have <b>construction industry experience</b> and are ready to take ownership of a critical role in a growing company, we'd love to hear from you.</p><p>
Apply today by submitting your resume and a brief note outlining your construction-related bookkeeping experience.</p></div>

Office Manager

Join Accurate Concrete and Fence and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Accurate Concrete and Fence

About Company

Office Manager