Qureos Mentor

Airbus Industries

br&gt; Main Responsibilities br&gt;The primary focus of this role is to ensure the operational readiness, documentation compliance, and administrative support for the Airbus management team. br&gt; 1. Operations and Access Management br&gt; Administrative Document Renewal: Be solely responsible for tracking, following up on, and renewing all relevant administrative documents required for the Airbus team's activity at the airport. This includes, but is not limited to:br&gt; Airport Passesbr&gt; Laptop/Equipment Passesbr&gt; Airport Driving Licensesbr&gt; Any other mandatory access credentials.br&gt; Team Information Management: Maintain and keep updated the shared database containing essential personal and travel documentation necessary for the Working-Party team for global deployments (e.g. up-to-date passport scans, ID pictures, personal contact information).br&gt; Coordination with the HR Admin team for the visa extension as required. br&gt; 2. Documentation and Archiving br&gt; Aircraft File Scanning: Be responsible for the complete and accurate scanning of entire aircraft maintenance files upon the conclusion of each Working-Party.br&gt; Organizing / archiving in the Airbus repository: Prepare and provide a complete digital file or equivalent digital media for each completed Working Party file.br&gt; Original Document Archiving: Coordinate and ensure the timely and secure shipment of all original aircraft files to the Airbus headquarters in Toulouse, France, for official archive purposes.br&gt;3. Headquarters and Local Staff Interfacebr&gt; Primary Support Interface: Act as the main administrative interface and single point of contact between the Airbus Middle East Headquarter and the WP Team deployed in the Region and abroad.br&gt; Logistical Coordination (for Travel aspect): Assist local Airbus staff with operational administrative tasks related to their assignments at the customer's facility. Supporting Warehouse operations for administrative tasks. br&gt; 4. Office supplies management br&gt; Office Supplies Management: Manage and order the stock of Airbus office supplies requested by the Airbus Working-Party team.br&gt; Procurement Coordination: Initiate and process orders for necessary office supplies and consumables, cooperating closely with the procurement team in the Airbus AME Headquarter to ensure continuous availability and cost-effective ordering. br&gt; 5. Communication and Coordination br&gt; Reception: Serve as the primary point of contact, answering and directing phone calls, and greeting visitors professionally and courteously.br&gt; Scheduling: Manage and maintain executive or department calendars, scheduling appointments, meetings, and coordinating travel arrangements (flights, accommodation, ground transportation).br&gt; Meeting Support: Prepare meeting agendas, reserve meeting rooms, set up necessary equipment (e.g., A/V, conferencing), and take, transcribe, and distribute minutes as required.br&gt; Internal and External Liaison: Act as a communication link between different departments, clients, and external stakeholders.

Working-Party Administrative Assistant

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Airbus Industries

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Working-Party Administrative Assistant