Urwah Admin

Al Tamimi

<div>Position Title: HR Graduate Trainee
Department: Human Resources
Duration: 24 Months
Location: Al Tamimi &amp; Company
Overview: The Tamkeen HR Graduate Program is a structured, 24-month initiative designed specifically to develop and retain Emirati talent within the legal sector's Human Resources function. The program aligns with the UAE&rsquo;s Emiratization vision, aiming to equip graduates with essential skills and practical HR experience, fostering career growth and excellence within a prestigious law firm environment.
Key Responsibilities:
<ul><li>Participate actively in structured job rotations across various HR functions:
<ul><li>Talent Acquisition : Assist in recruitment campaigns, candidate screening, interviewing, and support Emiratization initiatives.
</li><li>Al Tamimi Academy : Engage in learning initiatives, course coordination, and training program management.
</li><li>Employee Experience : Handle employee relations, grievance procedures, conflict resolution, and performance benchmarking.
</li><li>Business Partnering : Contribute to workforce planning, utilize HR technology, and support data-driven decision-making.
</li><li>Organizational Planning &amp; Development : Data Driven Decision Making
</li><li>Employee Engagement, Organization Design, Recognition framework.
</li></ul></li><li>Complete project-based assessments at the conclusion of each rotation, including a Capstone Project.
</li><li>Participate in monthly progress evaluations and ongoing developmental coaching with assigned mentors.
</li></ul>Eligibility:
<ul><li>Nationality: UAE Nationals
</li><li>Education: Bachelor's degree in HR, Business, or related fields
</li><li>Experience: Fresh graduates or candidates with up to 1 year of relevant HR experience
</li></ul>Skills &amp; Competencies:
<ul><li>Strong communication, teamwork, and interpersonal skills
</li><li>Effective problem-solving and critical-thinking abilities
</li><li>High level of passion and interest in Human Resources
</li><li>Ability to collaborate effectively within diverse teams and with various stakeholders
</li></ul>Program Benefits:
<ul><li>Dedicated mentorship by senior HR leaders and professionals
</li><li>Access to a structured Buddy System for daily support
</li><li>Enrollment in targeted HR workshops and certifications
</li><li>Extensive networking opportunities within legal and HR professional circles
</li><li>Potential placement into permanent HR roles post-program completion, such as HR Coordinator, Talent Acquisition Specialist, Learning &amp; Development Coordinator, Employee Relations Advisor, among others
</li></ul><div><div><div><div><div><div><div>Diversity, Equity &amp; Inclusion:
<ul><li>Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
</li><li>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
</li><li>Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</li></ul></div></div></div></div></div></div></div></div>

HR Graduate Trainee

<div>Role : Admin Assistant/Secretary (Saudi Nationals)
Reporting line : Team Leader
Requirements :
<ul><li>5+ years of secretarial experience with a professional services company
</li><li>Familiarity with legal documents and terminology
</li><li>Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
</li><li>Experience with legal technology (document management systems, transcription software, dictaphone, etc)
</li><li>Superior written and oral communication skills in English
</li><li>Ability to work with a team of lawyers and other colleagues
</li><li>Outstanding time-management and accurate typing skills
</li><li>Capability to effectively prioritize and meet deadlines
</li><li>Strong interpersonal skills with an ability to build relationships with senior executives
</li><li>Good problem-solving and decision-making skills
</li><li>Exceptional organizational skills
</li><li>Demonstrate a courteous and professional demeanor
</li></ul>Duties &amp; Responsibilities :
<ul><li>Provide administrative support to one or more lawyers
</li><li>Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
</li><li>Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
</li><li>Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
</li><li>Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
</li><li>File, organize, scan, copy and fax legal documents promptly
</li><li>Screen, direct, and prioritize incoming calls and emails to lawyers
</li><li>Adhere to the Firm&rsquo;s policies and procedures
</li></ul>Relationships :
<ul><li>Lawyers
</li><li>Team Leader
</li><li>Business Support Teams
</li><li>Secretaries
</li></ul>Diversity, Equity &amp; Inclusion:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability</div>

Admin Assistant/Secretary (Saudi Nationals)

<div>Role: Secretarial Intern
Reporting Line: Team Leader
Requirements:
<ul><li>Minimum of 2 years secretarial experience from a professional service company
</li><li>Excellent working knowledge of MS Office Applications
</li><li>Sound knowledge of office procedures
</li><li>Working knowledge of record-keeping techniques
</li><li>Fast typing speed in English
</li><li>Excellent verbal and written communication skills in English
</li><li>Arabic language skills desirable but not essential
</li><li>Strong interpersonal skills with an ability to build relationships with most senior executives
</li><li>Good problem solving and decision-making skills
</li><li>Exceptional organisational skills
</li></ul>Primary Job Purpose:
<ul><li>Writing common forms of legal correspondence
</li><li>Help prepare legal documents
</li><li>Assist associates by using their thorough knowledge of how to file legal documents and in some cases, court room procedures
</li><li>Generate a lot of legal content that is used for communication between attorneys and their clients
</li><li>Carry out tasks that require them to answer phones, run errands, coordinate meetings and greet visitors
</li><li>When necessary, support senior members of a department and backup team leaders in the event of the team leader&rsquo;s absence.
</li></ul>Duties &amp; Responsibilities:
<ul><li>Familiar with legal terminology
</li><li>Expected to perform typing and transcription of documentation as required by the associate/partner
</li><li>Compose and type letters, memos, correspondence, reports and other common forms of legal correspondence
</li><li>Participate in the billing process, including matter opening and closure, enter monthly timesheets, send payment reminders to clients and follow up on client billing queries
</li><li>Participate in meetings and prepare minutes, amend routine legal documents and correspondence as well as proofread when required
</li><li>Expected to adhere to the Firm&rsquo;s policies and procedures
</li><li>Assist associates with filing of legal documents and, where required, with court room procedures
</li><li>Coordinate meetings, answer phones and greet visitor
</li></ul>Relationships:
<ul><li>Team Leader
</li><li>Management Team
</li><li>Lawyers
</li><li>Secretaries
</li></ul>Terms:
<ul><li>Duration of internship - TBC
</li><li>Salary - AED3000
</li></ul><div><div><div><div><div><div><div>Diversity, Equity &amp; Inclusion:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applicatio
<div><div><div><div><div><div><div>Diversity, Equity &amp; Inclusion:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>

Admin Assistant/Intern

<div>Role: Secretary (Legal)
Reporting line: Team Leader
Requirements:
<ul><li>5+ years of secretarial experience with a professional services company
</li><li>Familiarity with legal documents and terminology
</li><li>Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
</li><li>Experience with legal technology (document management systems, transcription software, dictaphone, etc)
</li><li>Superior written and oral communication skills in English
</li><li>Ability to work with a team of lawyers and other colleagues
</li><li>Outstanding time-management and accurate typing skills
</li><li>Capability to effectively prioritize and meet deadlines
</li><li>Strong interpersonal skills with an ability to build relationships with senior executives
</li><li>Good problem-solving and decision-making skills
</li><li>Exceptional organizational skills
</li><li>Demonstrate a courteous and professional demeanor
</li></ul>Duties &amp; Responsibilities:
<ul><li>Provide administrative support to one or more lawyers
</li><li>Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
</li><li>Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
</li><li>Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
</li><li>Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
</li><li>File, organize, scan, copy and fax legal documents promptly
</li><li>Screen, direct, and prioritize incoming calls and emails to lawyers
</li><li>Adhere to the Firm&rsquo;s policies and procedures
</li></ul>Relationships:
<ul><li>Lawyers
</li><li>Team Leader
</li><li>Business Support Teams
</li><li>Secretaries
</li></ul>Diversity, Equity &amp; Inclusion:
<div><div><div><div><div><div><div>Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div></div></div></div></div></div></div></div>

Secretary

<div>Role: Business Systems Analyst
Reporting Line: Head of IT Projects and Development
Requirements:
<ul><li>Degree in the field of computer science or information systems or equivalent experience
</li><li>Industrial Engineer qualification (advantageous)
</li><li>Five to seven years of related work experience
</li></ul>Primary Job Purpose:
The Business Systems Analyst&rsquo;s role is to elicit, analyze, specify, and validate the business needs of stakeholders, be they clients or end users, and to translate these needs into a language that IT integrators and developers understand. The Business System Analyst will apply proven communication, analytical, and problem-solving skills to help the Firm document and streamline processes and ensure an improved return on IT investment.
Duties &amp; Responsibilities:
Strategy &amp; Planning
<ul><li>Collaborate with project sponsors to determine project scope and vision.
</li><li>Clearly identify project stakeholders and establish user classes, as well as their characteristics.
</li><li>Conduct interviews to gather user requirements via workshops, questionnaires, surveys, site visits, workflow storyboards, use cases, scenarios, and other methods.
</li><li>Identify and establish scope and parameters of requirements analysis on a project-by-project basis to define project impact, outcome criteria, and metrics.
</li><li>Work with stakeholders and project team to prioritize collected requirements.
</li><li>Research, review, and analyze the effectiveness and efficiency of existing requirements-gathering processes and develop strategies for enhancing or further leveraging these processes.
</li></ul>Operational Management
<ul><li>Analyze and verify requirements for completeness, consistency, comprehensibility, feasibility, and conformity to standards.
</li><li>Assess existing software solutions to ensure features and functions have been enabled correctly and are optimized to the Firm&rsquo;s requirements.
</li><li>Develop and utilize standard templates to accurately and concisely write requirements specifications.
</li><li>Translate conceptual user requirements into functional requirements in a clear manner that is comprehensible to developers/project team.
</li><li>Where applicable, develop prototypes of interfaces and attributes based on user requirements.
</li><li>Create process models, specifications, diagrams, and charts to provide direction to developers and/or the project team.
</li><li>Develop and conduct peer reviews of business requirements to ensure that requirement specifications are correctly interpreted.
</li><li>Assist with the interpretation of user requirements into feasible options and communicate these back to the business stakeholders.
</li><li>Manage and track the status of requirements throughout the project lifecycle; enforce and redefine as necessary.
</li><li>Communicate changes, enhancements, and modifications of business requirements &ndash; verbally or through written documentation &ndash; to project managers, sponsors, and other stakeholders so that issues and solutions are understood.
</li><li>Provide guidance and/or instruction to junior staff members and to the user base.
</li><li>Understand the business systems application landscape and provide 1st and 2nd level support.
</li><li>Identify and implement opportunities to improve the quality of the Firm&rsquo;s data.
</li></ul>Education &amp; Certification:
<ul><li>Degree in the field of computer science or information systems or equivalent experience
</li><li>Industrial Engineer qualification (advantageous)
</li></ul>Knowledge &amp; Experience:
<ul><li>Demonstrated knowledge of the legal industry&rsquo;s core business process and operations
</li><li>Proven experience with business and technical requirements analysis, elicitation, modeling, verification, and methodology development
</li><li>Proven experience with SQL scripting and report writing
</li><li>Proven experience with LEAN/Six Sigma process improvements
</li><li>Experience overseeing the design, development, and implementation of software and hardware solutions, systems, or products
</li><li>Ability to create systematic and consistent requirements specifications in both technical and user-friendly language
</li><li>Exceptional analytical and statistical skills with the ability to apply them to systems issues and products as required
</li><li>Demonstrated project management skills and project management software skills, including planning, organizing, and managing resources
</li><li>Understanding of application development and software development life cycle concepts
</li><li>Extensive experience with the software applications, including Document Management Systems, Office365, Power Apps, Power BI, SQL, CRM, and ERP systems
</li><li>Proven experience working with RPA systems
</li></ul>Personal Attributes:
<ul><li>Able to exercise independent judgment and take action on it
</li><li>Excellent analytical, mathematical, and creative problem-solving skills
</li><li>Excellent listening, interpersonal, written, and oral communication skills
</li><li>Logical and efficient, with keen attention to detail
</li><li>Highly self-motivated and directed
</li><li>Ability to effectively prioritize and execute tasks while under pressure
</li><li>Strong client service orientation
</li><li>Experience working in a team-oriented, collaborative environment
</li></ul>Relationships:
Internal: IT team, project managers, business stakeholders, junior staff members
 
External: Vendors, software developers, consultants
Diversity, Equity &amp; Inclusion:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support several internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div>

Business Systems Analyst

<div>We provide high-caliber, and innovative, opportunities to maximize our lawyers&rsquo; technical know-how, commercial awareness and professional effectiveness. Our lawyers shape the legal landscape by working with Governments and have access to marketing leading deals, and cases, groundbreaking legal developments across all disciplines. We encourage collaboration and are committed to helping develop knowledge and skills, deliver results, drive innovation and fulfill potential.
A paralegal&rsquo;s job purpose is to support Associates, Senior Associates and Partners in handling cases and preparing for hearings, trials, and meetings. A Paralegal performs administrative and clerical tasks as well as legal research, maintains case files and drafts legal documents.
Responsibilities are as follows:
<ul><li>Expected to assist associates of all levels on research of laws and judgments
</li><li>Perform legal research, checking facts, gathering client information and evidence and completing paperwork
</li><li>Assist associates of all levels with drafting formal legal documents, such as contracts and pleadings, as well as correspondence with clients and other parties
</li><li>Expected to prepare standard legal documents for matters as and when requested
</li><li>Keeps client files organised and up to date in paper and/or electronic format
</li><li>Expected to assist the Head of Department/Partner in monitoring and coordinating work between associates by preparing client consolidation reports
</li><li>Responsible to liaise and finalize with marketing on new laws and regulation articles to be published in &lsquo;Law Update&rsquo;
</li><li>Translation of documents from Arabic to English and vice versa
</li><li>Informing clients on court hearing updates
</li><li>Assisting in PoA processes, Engagement letters and other various admin duties.
</li></ul>Qualifications :
<ul><li>A law degree or similar paralegal qualifications
</li></ul>Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability</div>

Emirati Paralegal

<div>Role: Legal Dispute Resolution Intern
 
 
Reporting Line: Partner, Head of Dispute Resolution, Oman
 
 
Requirements:
<ul><li>Good analytical and research skills.
</li><li>Excellent written and verbal communication skills.
</li><li>Strong attention to details.
</li></ul>Primary Job Purpose:
 
 
The primary purpose of the Legal Intern is to support the legal team in various tasks, including assisting in legal research, assisting in drafting documents, and assisting in case preparations. The intern will gain practical experience in a professional legal environment, enhancing their understanding of legal procedures and practices. Additionally, the intern will participate in a structured training program designed to develop essential legal skills.
 
 
Duties &amp; Responsibilities:
<ul><li>Assist team members in executing assigned tasks and projects.
</li><li>Assist in conducting research and gather relevant information to support the legal team.
</li><li>Prepare and present reports, presentations, and other deliverables as required.
</li><li>Participate in team meetings.
</li><li>Assisting the team members to achieve departmental goals and objectives.
</li><li>Support administrative tasks.
</li><li>Assist in organizing and coordinating departmental events, meetings, or workshops.
</li><li>Contribute to the development and implementation of process improvements.
</li><li>Stay up to date with industry trends and best practices.
</li><li>Maintain professionalism and adhere to company policies and procedures.
</li><li>Participate in the fixed training program.
</li></ul>Education &amp; Certification:
<ul><li>Graduate with a bachelor&rsquo;s degree in law or legal studies.
</li><li>Previous internship or work experience (preferred but not required).
</li></ul>Diversity, Equity &amp; Inclusion
<ul><li>Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
</li><li>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
</li><li>Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</li></ul></div>

Legal Dispute Resolution Intern

<div>Role: Conflicts Advisor
Reporting line: Conflicts Manager and/or Conflicts Supervisor
Requirements &amp; Personal Attributes:
<ul><li>The ideal candidate will have a minimum of 2 years&rsquo; prior conflicts and/or experience in a new business intake department in a law firm.
</li><li>Strong work ethic and sense of ownership and responsibility
</li><li>Enthusiastic self-starter with highly effective communication skills and a strong client service ethic.
</li><li>Drives results through teamwork, people, communication and influence
</li><li>Comfortable with change, ambiguity, debate, conflict and informed risk taking
</li><li>Willingness to make decisions, while ensuring buy in from stakeholders
</li><li>Desire for continuous professional development
</li><li>Self-motivated
</li><li>Organised and systematic
</li></ul>Primary Job Purpose:
The Conflicts Advisor will be responsible for conflicts clearance review and analysis for new business intake and lateral hires, working directly with the Conflicts Manager and Senior Conflict Advisors, as well as with lawyers and assist with collation of information for escalation to the firm's Conflicts of Interest Working Group, to identify and resolve potential ethics and business conflict issues.
This role&rsquo;s main objective is to ensure the firm is complying with applicable conflict checking rules and procedures when taking on new matters, including the evaluation of conflict search results, following up with lawyers, and administering and maintaining the firm&rsquo;s conflicts database/system.
Duties &amp; Responsibilities:
<ul><li>Reviewing, analysing conflict results using Intapp and approving the clearance of conflicts.
</li><li>Drafting communications to send to lawyers, clearly identifying all potential issues found in conflict reports.
</li><li>Escalating complex conflict issues and liaising with the Senor Conflict Advisors as appropriate.
</li><li>Following up with secretaries and lawyers to ensure internal discussions are being handled to clear any potential conflicts
</li><li>Approving the clearance of conflicts so that the Compliance can open a new matter
</li><li>Assisting lawyers with the drafting of waiver requests/letters.
</li><li>Managing the update of blackbook entries, outside business interests, secondment arrangements etc. in the conflict checking system.
</li><li>Taking the initiative to analyse and resolve conflicts independently.
</li><li>Assisting the Senior Conflict Advisors with the conflict enquiries
</li><li>Acting as a subject matter expert on applicable conflicts procedures and policies.
</li><li>Assisting the Head of Risk Management &amp; Conflicts including updating firm-wide Conflicts of Interest policies and procedures, as required.
</li><li>Assisting with the maintenance of Intapp and reporting systems.
</li><li>Participating in providing coverage for conflict checking and analysis via on-call rotation on scheduled weekends.
</li><li>Assisting and contributing, as required, to projects aimed at improving compliance knowledge across the firm including training.
</li><li>Managing the administration of information barriers and mailbox.
</li><li>At the conflicts review stage, conducting KYC searches and escalating any adverse hits accordingly to the KYC team.
</li></ul>Relationships:
<ul><li>Risk &amp; Compliance Committee
</li><li>Conflicts of Interest Working Group Committee
</li><li>Risk &amp; Compliance Team
</li><li>Management
</li><li>Heads of Department / Partners
</li><li>Lawyers
</li><li>Team Leaders
</li><li>Secretaries
</li><li>Business Services
</li></ul>Diversity, Equity &amp; Inclusion:
<ul><li>Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
</li><li>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
</li><li>Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</li></ul></div>

Conflicts Advisor

<div>Role: Team Leader (Legal)
Reporting Line : Head of Secretarial Services
Requirements :
<ul><li>A minimum of 8 years of secretarial experience in a professional service company.
</li><li>A minimum of 5 years of experience in providing support to senior professionals.
</li><li>Proven experience in successfully managing a team of 2 or more individuals.
</li><li>Prior experience, preferably within a Legal Firm or Legal Department, is highly desirable.
</li><li>Demonstrated working knowledge of research techniques.
</li><li>Minimum typing speed of 40 words per minute.
</li><li>Ability to communicate effectively in both bilingual and non-bilingual settings.
</li></ul>Primary Job Purpose :
This role entails providing secretarial support and supervising a group of secretaries in their allocated department. The selected candidate will also oversee all day-to-day administrative, finance and operational matters per the firm's policy and procedures. Like an Executive Secretary/Secretary, the Team Leader's role is based on writing common forms of legal correspondence and helping to prepare legal documents. Secretaries assist Associates by using their thorough knowledge of how to file legal documentation and, in some cases, courtroom procedures. Team leaders help generate considerable legal content used for communication between fee earners and their clients.
Duties &amp; Responsibilities :
<ul><li>Develop a strong familiarity with legal terminology and industry-specific language.
</li><li>Manage a team of secretaries within their respective departments, overseeing administrative and financial tasks related to other departments and external clients.
</li><li>Provide crucial support to the Head of Department (HOD) or Partner(s) within the department.
</li><li>Efficiently perform typing and transcription of documentation as required by Associates or Partners.
</li><li>Compose and type various documents, including letters, memos, correspondence, and reports.
</li><li>Actively participate in the billing process, including the management of new matter and closing matter request forms, inputting monthly timesheets, and sending reminders for client payments. Additionally, to address client billing queries with the finance department.
</li><li>Contribute to the recruitment of new secretaries by conducting interviews, offering objective feedback and ensuring that training for new hires is undertaken effectively.
</li><li>Execute departmental strategic plans and take necessary actions to address performance-related issues when department objectives are unmet.
</li><li>Participate in meetings, taking minutes when required, amending routine legal documents and correspondence and providing proofreading support as needed.
</li><li>Adhere meticulously to the firm's policies and procedures, setting a positive example as a role model for the team.
</li></ul>Education &amp; Certifications :
<ul><li>Bachelor's / Associate&rsquo;s Degree
</li><li>High School Diploma/GED or equivalent
</li></ul>Relationships :
<ul><li>Partners
</li><li>Heads of Department
</li><li>Management Team
</li><li>Lawyers
</li><li>Secretaries
</li></ul>Diversity, Equity &amp; Inclusion :
<ul><li>Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
</li><li>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
</li><li>Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</li></ul></div>

Team Leader

<div>Position: Knowledge &amp; Innovation Manager
 
Department: Knowledge
 
Reporting Line: Head of Knowledge
 
Location: Dubai
 
Application Deadline: 20 March 2025
About Us:
 
Al Tamimi &amp; Company is the leading corporate law firm in the Middle East &amp; North Africa with more than 450 legal professionals in 17 offices across 10 countries. We combine our knowledge, experience and expertise to find innovative solutions to overcome complex business challenges. Our inclusive and diverse work environment enables us to attract and retain the best talent to offer our clients a truly global perspective combined with extensive local expertise.
 
The Tamimi Knowledge department is a critical component of the firm's strategy to enhance efficiency, improve quality, and drive client satisfaction whilst staying ahead of emerging technologies. This team is instrumental in creating dynamic knowledge assets, managing the firm's knowledge resources, optimizing processes, and fostering a culture of continuous sharing and innovation. By leveraging these strengths, the department ensures that the firm remains agile, responsive, and positioned for sustained success. 
 
Role Overview:
 
The Knowledge &amp; Innovation Manager will be responsible for the daily administration of the Knowledge operations team. This role involves overseeing the day-to-day activities of the knowledge operations division, maintaining supplier relationships, collecting and analysing data, and driving process optimization. The ideal candidate will have a strong background in knowledge management, data analytics, and supplier management, with a keen interest in leveraging technology to drive efficiency and innovation.
 
Given that we operate across a range of fast-developing markets with differing levels of understanding of Knowledge, this role presents a unique opportunity to have a material impact on how we capitalize and mobilize knowledge. Additionally, it offers the chance to set the standard in the region as the best-in-class firm.
Key Responsibilities:
Knowledge Management:
<ul><li>Maintain knowledge systems and contribute to the development of tailored knowledge taxonomies and metadata frameworks.
</li><li>Promote the use of technology and foster a culture of knowledge sharing.
</li><li>Contribute to the development of incentive mechanisms with stakeholders and line manager.
</li><li>Identify training opportunities and provide support to staff.
</li></ul>Innovation and Process Optimization:
<ul><li>Identify opportunities to leverage technology and streamline processes.
</li><li>Automate documents and processes and monitor performance metrics.
</li><li>Stay updated on global tech developments to drive innovation.
</li></ul>Data Analytics:
<ul><li>Develop and monitor metrics to track project performance.
</li><li>Generate usage reports and analyse user trends to identify areas for improvement and potential cost savings.
</li><li>Identify wasteful practices or redundant &ldquo;shelfware&rdquo; resources.
</li><li>Present compelling evidence of the financial impact of knowledge initiatives and provide regular progress reports to line manager.
</li></ul>Supplier Management:
<ul><li>Oversee vendor relationships, conduct periodic subscription audits and continuously explore alternative solutions and vendors that may offer better value or more cost-effective options.
</li><li>Manage user access and support budgetary preparation.
</li><li>Optimize resources to minimize costs while maximizing financial returns.
</li><li>Evaluate the financial impact of each subscription to determine its return on investment.
</li><li>Create standard operating procedures for the adoption and usage of knowledge resources.
</li></ul>Collaboration:
<ul><li>Work closely with legal and business services departments across the firm.
</li><li>Identify knowledge champions and foster collaboration across departments.
</li><li>Confidently build and maintain effective working relationships with lawyers, internal stakeholders and third-party providers.
</li></ul>Project Management:
<ul><li>Contribute to various projects within the Knowledge team.
</li><li>Continually ensure alignment of the knowledge operations division with the overall strategy of the knowledge department and the firm's strategic goals.
</li></ul>Qualifications:
<ul><li>Minimum of 5 years in knowledge management, data analytics, or supplier management.
</li></ul>Required Skills:
<ul><li>Proven ability to enhance user experience and drive usage of systems.
</li><li>Strong team management and change management skills.
</li><li>Exceptional written and verbal communication skills in English.
</li><li>Lateral thinker with proactive approach to problem-solving.
</li><li>Proficiency in Microsoft office suite (Word, Excel, PowerPoint), and technical aptitude to use various information systems and platforms such as SharePoint, Microsoft Teams, Power BI, and AI tools.
</li><li>Effectively prioritise workload, take ownership of tasks and see projects through to completion.
</li><li>Navigate decision-making within defined boundaries, recognizing when to address issues on your own and when to escalate them, using good judgment throughout.
</li><li>Demonstrate a commitment to ongoing growth, set a positive example, and serve as a guide for less experienced team members.
</li><li>Arabic is advantageous but not required.
</li></ul>Why Join Us?
<ul><li>Innovation: Be at the forefront of driving innovation through technology in knowledge management.
</li><li>Collaboration: Work with the largest dynamic regional knowledge team in a leading law firm to achieve strategic goals.
</li><li>Impact: Play a key role in enhancing efficiency, improving quality, and increasing profitability for the firm. Given the diverse markets we operate in, you will also have the opportunity to significantly influence how we capitalize and mobilize knowledge, setting the standard in the region as the best-in-class firm.
</li></ul>Diversity, Equity &amp; Inclusion:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</div>

Knowledge and Innovation Manager

Join Al Tamimi and explore 10 exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.