Urwah Admin

Al Tayer Group

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 &bull; To manage the Reception efficiently, attend to guests and telephone calls in a professional manner befitting the corporate image of the Group and provide the necessary administrative support functionally required by the Admin Manager
 
 Functional Roles and Responsibilities
 
 &bull; Efficient and courteous handling of telephone calls, provide necessary information /guidance to the caller and transfer the calls to the relevant personnel in the office.
 
 &bull; Control the distribution of access cards for the visitors and maintain a register to log in the details
 
 &bull; Ensure that cleanliness and hygiene is maintained in the reception area and essential housekeeping standards are adhered to represent an appropriate corporate image.
 
 &bull; Ensure that all equipment / furniture are always in proper working condition and impeccably maintained.
 
 &bull; Coordinate and manage room bookings [Business centre and L&amp;D] in an efficient and prompt manner Education/Certification and Continued Education
 
 &bull; High School Certificate
 
 
 Knowledge and Skills
 
 &bull; Course in telephone handling skills an advantage
 
 &bull; Exposure to multicultural environment
 
 &bull; Well groomed with pleasant personality
 
 &bull; Excellent communication skills
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Receptionist

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 Job Purpose
 
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 Supervise &amp; coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that operations run smoothly.
 
 
 
 
 
 
 Functional Roles and Responsibilities:
 
 
 
 
 
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 Assist front line and back of house departments with any administration related queries
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 Resolve any issues within scope of accountability and communicate outcome to appropriate parties: pos equipment, credit card and currency devices, telephones, printers, pantry equipment, projector etc
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 Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database &bull; Liaise with the maintenance department to ensure the repairs/works are carried out in an efficient manner
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 Raise LPO&rsquo;s, and ensure timely follow up of the payments
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 Assist with in-store marketing activities such as distribution of brochures, delivery of gifts, monitoring admin part during the period of promotion
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 Coordinate the process of getting various external approvals for the store: police permit, mall approvals where appropriate etc
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 Procurement of consumables for the store by following all related processes (getting samples, quotes from suppliers, approvals from management etc) Planning, organizing and distributing of uniforms and stationery to the floors &bull; Ensure that the store has high maintenance standards, in line with store standards guidelines at all the times: TV, sound systems, adequate shelving and fixtures on the shop floors and stockrooms etc
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 Facilitate timely requisition and distribution of employees&rsquo; documents such as passports, labor cards and other documents
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 Assist Store Operations Manager and Admin Executive in drafting and implementing admin related procedures in the store
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 Keep track of absence, leave time - such as short leave, sick leave, vacation, etc., for employees of the company/ division/ department/ location of your responsibility sphere, and follow-through with them to update their absence/ leave status on designated system/s including posting of information onto designated system/s on behalf of certain employees, as may be required.
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 Responsible for cascading HR/ employee/ company related information to employees of the company/ division/ department/ location of your responsibility sphere through appropriate communication channels
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 Skills and Experience
 
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 Fresh graduate or minimum experience in Administrative
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 Good Communication Skills.
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 Basic knowledge in MS Excel
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Administrator (UAE National)

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Al Tayer Group

About Company

Receptionist

Administrator (UAE National)