Abrar Admin

Alabama A&M University

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p>Summary:<br>
Under the direct supervision of the Chairperson of the Department of Social Work, the Secretary performs a variety of office support and/or secretarial duties for the Department of Social Work as a whole and dedicated support of the BSW Program. Central duties include composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records and editing and proofreading documents to ensure accuracy.</p></div>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<div><p>Essential Duties and Responsibilities:<br>
<br>
</p><ul><li>May report to the Department Chair and work cooperatively with the Administrative Secretary to support office operations</li><li>
Supervision of student assistants assigned to the Department.</li><li>
Types correspondence, memoranda, reports, instruction sheets, forms, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned.</li><li>
Proofreads all materials typed to ensure their accuracy.</li><li>
Composes letters and memoranda from general notes.</li><li>
Compiles information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms.</li><li>
Creates, submits and processes requisitions, purchase orders, EPAFS, and job postings</li><li>
Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail.</li><li>
Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments.</li><li>
Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential.</li><li>
Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions.</li><li>
Receives and places telephone calls, schedules appointments and meetings, makes reservations, greeting visitors and callers, records messages, and performs the functions of an office receptionist.</li><li>
Prepares requests for office supplies when needed, and receives and stores such supplies.</li><li>
Performs general office management duties, and recommends methods for improving office procedures.</li><li>
Performs any other duties that may be assigned by the immediate supervisor.</li><li>
Performs miscellaneous job-related duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Typical Qualifications</b></h2></div>
<div><p>Minimum Position Requirements (including certifications, licenses, etc.):<br>
<br>
</p><ul><li>High school diploma or equivalent</li><li>
One (1) year of clerical experience</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p>Knowledge, Skills and Abilities:</p><br>
<ul><li>
Knowledge of supplies, equipment, and/or services ordering and inventory control</li><li>
Knowledge of Microsoft programs, including Excel, Word, and PowerPoint</li><li>
Working knowledge of office management proactive and procedures</li><li>
Working knowledge of business English, spelling and commercial mathematics</li><li>
Skill in the use of operating basic office equipment</li><li>
Organizing and coordinating skills</li><li>
Word processing and/or data entry skills</li><li>
Ability to compose and prepare accurate reports, records and correspondence</li><li>
Ability to prepare and maintain complex clerical files including statistical reports and materials</li><li>
Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments</li><li>
Ability to maintain confidentiality of records and information</li><li>
Ability to communicate effectively, both orally and in writing</li></ul></div></div></div><p></p>
<br><div></div><div><div><div><p>We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.<br>
<br>
To learn more details, visit our benefits page at http://www.aamu.edu/hr</p></div></div></div>

Secretary-Social Work

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Alabama A&M University

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Secretary-Social Work