Qureos Mentor

Aliens Art Pvt Ltd

Role Overview:We are looking for a detail-oriented and proactive Admin &amp; Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.Key ResponsibilitiesFacility &amp; Infrastructure Management<ul><li>Oversee utilities (electricity, water supply, AC&rsquo;s, water purifiers, pest control, etc.).</li><li>Manage AMCs for equipment (AC, water purifier, etc.).</li><li>Supervise repairs, maintenance, and vendor coordination.</li><li>Conduct housekeeping and cleaning audits to maintain hygiene standards.</li></ul>Administration &amp; Workplace Support<ul><li>Manage printing, paperwork, and official documentation.</li><li>Arrange guest/customer needs including stay, snacks, and basic hospitality.</li><li>Supervise ACU team and maintain checklists for daily tasks.</li></ul>IT &amp; Asset Management<ul><li>Manage IT assets (allocation, maintenance, tracking).</li><li>Maintain and audit other company assets.</li><li>Coordinate with IT vendors for troubleshooting and upgrades.</li></ul>Procurement &amp; Vendor Management<ul><li>Handle end-to-end procurement and purchase processes.</li><li>Manage vendor relationships, contracts, and negotiations.</li><li>Track renewals of AMCs, service agreements, and procurement needs</li></ul>Inventory Management<ul><li>Maintain stock of consumables, merchandise, aftercare, and studio essentials.</li><li>Track inward/outward movement of materials across studios.</li><li>Conduct periodic inventory audits (monthly/quarterly).</li><li>Prevent stock-outs through timely procurement and forecasting.</li><li>Coordinate with finance for reconciliation of stock and purchases.</li></ul>HR &amp; Travel Support<ul><li>Provide admin support during employee onboarding.</li><li>Manage bookings for travel tickets, hotels, and related logistics.</li></ul>Requirements<ul><li>B.Com/BBA with 5+ years of experience in administration or facilities management.</li><li>Strong knowledge of vendor management, procurement, and AMC handling.</li><li>Familiarity with asset management practices.</li><li>Excellent communication, negotiation, and multitasking skills.</li><li>Proficiency in Google Workspace, and MS Office. S</li><li>trong problem-solving skills with the ability to manage multiple priorities.</li></ul>*Job Type: Full-timePay: &#8377;30,000.00 - &#8377;55,000.00 per monthBenefits:<ul><li>Paid sick time</li><li>Provident Fund</li></ul>Work Location: In person

Admin & Facilities Manager

Join Aliens Art Pvt Ltd and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Aliens Art Pvt Ltd

ABOUT_COMPANY

Admin & Facilities Manager