Qureos Mentor

ALJOMAIH BOTTLING PLANTS

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 Role Information
 
 
 
 Organization: DIVISION | Business Transformation
 
 
 Location: Riyadh
 
 
 Reporting To: Business Transformation Director
 
 
 
 
 
 
 Accountabilities:
 
 
 
 Correspondences:
 
 
 &middot; Documents and follows up all incoming and outgoing correspondences with various stakeholders to ensure proper documentation while maintaining confidentiality.
 
 
 &middot; Prepares/ types of correspondences, forms, and reports required by the HOF to ensure all they are issued accurately and on time.
 
 
 &middot; Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to fulfill work requirements.
 
 
 Meetings:
 
 
 &middot; Organizes and provides data as needed for conferences, meetings, and appointments to ensure all information is accurate and relevant.
 
 
 &middot; Schedules, updates, and prepares agendas for meetings, meeting minutes and distributes to participants to ensure actions are properly recorded and circulated.
 
 
 Data Collection:
 
 
 &middot; Monitors and collects information &amp; data required by the HOF or the Department and coordinates with the respective team to ensure all relative information are accurate as per the requirement.
 
 
 Calendar Management:
 
 
 Arranges and schedules appointments, itineraries, travel plans for the HOF with internal and external stakeholders under his/ her supervision for effective calendar management.
 
 
 Archiving &amp; Maintaining effective records:
 
 
 Sets up, organizes, and maintains the HOF&rsquo;s both electronic/ physical files including references and subjects for easy tracking.
 
 
 Work assignments:
 
 
 Prepares presentations, business reviews, reports, and all other assignments requested by the manager to ensure smooth business running.
 
 
 Business Support:
 
 
 Provides support to the Function and the team by completing routine processes such as expense claims, leave plans, and system requests to facilitate the business transactions.
 
 
 Office Supplies:
 
 
 Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
 
 
 Visitors:
 
 
 Receives phone calls, meets and greets internal/ external visitors, points them in the right direction, and answers inquiries to support a welcoming environment.
 
 
 Legal Documents &amp; References:
 
 
 Keeps copies of legal documents, reference files, department policies and procedure up to date by adding current and deleting obsolete information.
 
 
 
 
 
 
 
 
 
 Skills:
 
 
 
 Data accuracy and confidentiality
 
 
 Proper correspondence and arrangement of meetings
 
 
 Proper handle of administrative and secretarial issue
 
 
 Effective communication
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 2+ years executive Secretary/assistant experience
 
 
 Able to handle sensitive business communications, data and other information with professionalism, confidentiality and discretion, both internally with employees and externally with clients and candidates
 
 
 Exceptional organizational and multi-tasking skills
 
 
 Outstanding verbal, written and interpersonal communication skills
 
 
 Maturity, solid judgment and the ability to interact with confidence with executive management
 
 
 Excellent working knowledge of Microsoft Office suite
 
 
 
 
 
 
 Selection Process:
 
 
 
 1. Application: Apply directly by clicking the 'APPLY' button
 
 
 2. Filtering: The Recruitment Department will filter the application based on the above requirements and criteria.
 
 
 3. Assessment: Relevant assessment(s) will be conducted to assess the target skills.
 
 
 4. Appointment: Best candidate will be selected, and all candidates will receive feedback.
 
 
 5. Deadline for application: 20, Nov. 2025
 
 
 
 
 
 To apply to this role, click on the 'APPLY' button
 
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Executive Secretary

Join ALJOMAIH BOTTLING PLANTS and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

ALJOMAIH BOTTLING PLANTS

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Executive Secretary

Executive Secretary