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Allied National Services

<div>Job Description 
Executive Administrative Assistant 
Allied National Services
Allied National Services is seeking a reliable and motivated Executive Administrative Assistant to join our growing team. The ideal candidate is a proactive self-starter who thrives in a fast-paced, high-growth environment, demonstrates strong organizational and communication skills, and enjoys supporting both people and business operations. This role works closely with leadership and cross-functional teams in a collaborative environment.
This is a full-time, non-exempt position. 
Schedule: Monday &ndash; Friday, 9:00 AM &ndash; 5:30 PM
Key Responsibilities:
<ul><li>Provide comprehensive administrative support across the organization
</li><li>Maintain files and records in compliance with legal requirements and company policies
</li><li>Support Directors and senior leadership with administrative tasks and special projects
</li><li>Respond to and manage incoming mail, phone calls, and email inquiries
</li><li>Prepare reports, scorecards, and basic data analysis using Excel and internal systems
</li><li>Assist with internal inquiries related to policies, procedures, and benefits programs
</li><li>Build and maintain strong relationships with internal and external stakeholders
</li><li>Support the development of presentations for senior leadership, including data and key insights
</li><li>Assist with training programs, including scheduling, attendance tracking, onboarding preparation, and maintaining training materials
</li><li>Identify opportunities to improve processes, productivity, and efficiency
</li><li>Participate in special projects and cross-functional initiatives as needed
</li></ul>Core Competencies:
<ul><li>Maintains strict confidentiality and demonstrates integrity
</li><li>Highly organized with strong planning and prioritization skills
</li><li>Excellent problem-solving and critical thinking abilities
</li><li>Builds trust and fosters strong working relationships
</li><li>Promotes teamwork and collaboration
</li><li>Demonstrates accountability and ownership of responsibilities
</li><li>Technologically proficient and adaptable
</li><li>Strong written and verbal communication skills
</li><li>High attention to detail and accuracy
</li><li>Ability to work effectively under pressure in a fast-paced environment
</li></ul>Minimum Qualifications:
<ul><li>Bachelor&rsquo;s degree preferred, or 2&ndash;3 years of administrative experience in a corporate environment
</li><li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
</li><li>Strong communication skills with the ability to actively listen and ask thoughtful questions
</li><li>Excellent time management, organization, and prioritization skills
</li><li>Process-oriented mindset with a focus on accuracy and compliance 
</li></ul> 
Allied National Services is a proud EOE. All qualified applicants, regardless of race, color, religion, sex, sexual orientation, 
gender identity and/or expression, marital/partnership/civil union status, family or parental status, national 
origin, disability, military/veteran status, or any other factor, are encouraged to apply and will receive equal 
consideration based on merit, qualifications, and business need. 
XJ6</div>

Executive Administrative Assistant

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Allied National Services

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Executive Administrative Assistant