Qureos Mentor

Alqotr

<div>
 
 
 Job Title:
 
 
 
 
 Document Control Specialist
 
 
 (or Records Management Specialist)
 
 
 
 
 Department:
 
 
 
 Records Management / Documentation Department
 
 
 
 Reporting To:
 
 
 
 Records Manager / Administration Manager
 
 
 
 Job Purpose:
 
 
 
 To organize, archive, and preserve documents and records (both physical and digital) according to approved policies and procedures, ensuring easy retrieval, long-term preservation, and protection against loss, damage, or unauthorized access.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Receive, sort, and classify incoming documents from various departments based on type and content.
 </li>
 <li>
 Archive documents in both physical and electronic formats following the organization&rsquo;s archiving standards.
 </li>
 <li>
 Apply retention schedules to determine the appropriate duration for document storage.
 </li>
 <li>
 Ensure the physical and digital safety of stored documents.
 </li>
 <li>
 Manage the secure disposal of expired documents in line with relevant regulations.
 </li>
 <li>
 Maintain logs and databases of stored and retrieved documents.
 </li>
 <li>
 Continuously improve document control procedures and adopt modern archiving technologies.
 </li>
 <li>
 Coordinate with departments to fulfill their document access and archiving needs.
 </li>
 <li>
 Ensure confidentiality and restricted access to sensitive or classified documents.
 </li>
 <li>
 Prepare periodic reports on document status, including volumes archived, retrieved, and destroyed.
 </li>
 </ul>
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Information Science, Library Science, Records Management, or a related field.
 </li>
 <li>
 2-3 years of experience in document control, archiving, or records management.
 </li>
 <li>
 Knowledge of Electronic Document Management Systems (EDMS).
 </li>
 <li>
 Familiarity with document retention laws, data privacy, and security standards.
 </li>
 <li>
 High attention to detail and excellent organizational skills.
 </li>
 <li>
 Proficiency in office software and archiving tools.
 </li>
 </ul>
 
 
 Key Skills:
 
 
 <ul>
 <li>
 Strong computer and database management skills.
 </li>
 <li>
 Effective communication skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 High level of accuracy and attention to detail.
 </li>
 <li>
 Commitment to confidentiality and information security.
 </li>
 </ul>
</div>

Document Controller

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Document Controller