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ALRABIA INVESTMENT AND MANAGEMENT

Position Overview:The Administrative Officer is responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of daily office functions. This role involves coordinating office activities, maintaining records, handling correspondence, supporting HR and finance functions, and ensuring effective communication across departments.Key Responsibilities:1. Administrative &amp; Office Support<ul><li>Manage day-to-day office operations and ensure a well-organized work environment.</li><li>Handle incoming and outgoing correspondence (emails, letters, memos).</li><li>Maintain office supplies, equipment, and inventory; coordinate with suppliers.</li><li>Prepare and maintain filing systems&mdash;electronic and manual.</li><li>Draft, edit, and format documents, reports, and internal communications.</li></ul>2. HR Support<ul><li>Assist in recruitment activities (posting jobs, scheduling interviews, collecting documents).</li><li>Maintain employee records, attendance, and leave tracking.</li><li>Support onboarding and offboarding processes.</li><li>Prepare HR letters, memos, and documentation as required.</li></ul>3. Finance &amp; Procurement Assistance<ul><li>Prepare purchase requests, purchase orders, and follow up with vendors.</li><li>Support basic accounting tasks such as scanning invoices, maintaining petty cash records, and tracking payments.</li><li>Coordinate with finance for invoice submissions, reimbursements, and expense reports.</li></ul>4. Coordination &amp; Communication<ul><li>Serve as a point of contact between departments, management, and external parties.</li><li>Schedule meetings, prepare agendas, and take minutes when required.</li><li>Support logistics for events, trainings, and staff activities.</li></ul>5. Compliance &amp; Documentation<ul><li>Maintain company licenses, permits, and ensure timely renewals.</li><li>Keep track of contracts, service agreements, and official documents.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 1&ndash;3 years of experience in administrative or office support roles.</li><li>Strong communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking abilities.</li></ul>Skills Required:<ul><li>Attention to detail</li><li>Time management</li><li>Problem-solving</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Teamwork and coordination</li></ul>Job Type: Full-time

Administrative Officer

The Human Resources Generalist&rsquo;s mission is to ensure the smooth operation of HR functions within the organization. This role is dedicated to creating a positive workplace by implementing effective HR policies, handling employee matters, and supporting recruitment efforts. The HR Generalist significantly contributes to hiring the right talent, helping employees develop, and ensuring compliance with rules, all of which enhance the overall work environment and productivity.&middot; Recruitment and Onboarding:o Manage the end-to-end recruitment process, including job posting, candidate screening, interviewing, and selection.o Coordinate candidate interviews and provide logistical support.o Conduct new employee orientations and facilitate a seamless onboarding process.o Conduct reference checks and assist in making employment offers.&middot; Employee Relations:o Foster positive employee relations by addressing inquiries, concerns, and conflicts in a fair and timely manner.o Conduct HR investigations and conflict resolution processes.o Handle employee grievances and disciplinary matters.o Promote a positive and inclusive work environment.o Assist in the development of programs to enhance employee engagement.&middot; Compensation and Benefits:o Administer employee compensation and benefits, ensuring accuracy and compliance.o Help employees understand their benefits and resolve benefits-related issues.o Assist in preparing compensation and benefit reports for management review.&middot; Policy and Compliance:o Ensure that HR policies and practices are in compliance with applicable labor laws and regulations.o Provide guidance to management on HR-related matters, such as disciplinary actions and employment law compliance.&middot; HR Administration:o Maintain accurate and confidential HR records and files.o Conduct regular audits of HR files and records for accuracy and completeness.&middot; Payroll and Benefits Support:o Collaborate on payroll processing, respond to employee inquiries, and support benefits administration.&middot; Training and Development:o Assist in identifying training needs and coordinating employee development programs.o Support the tracking of training and development initiatives.&middot; Employee Events:o Contribute to the planning and execution of HR-related events, including meetings, recognition programs, and celebrations.&middot; Compliance Reporting:o Prepare and submit necessary HR compliance reports to relevant authorities.o Ensure compliance with labor laws and regulations.o Assist in preparing HR reports and analytics.o Stay updated on HR best practices and legal requirements.&middot; Other Duties:o Undertake other HR-related tasks and projects as assigned by General Manager.o Contribute to process improvements within the HR department.o Participate in HR projects and initiatives as assigned by HR management.&middot; Bachelor's degree in Human Resources, Business Administration, or related field required.&middot; HR certification (e.g., PHR, SHRM-CP) is advantageous.&middot; Proven experience in HR Generalist or a similar HR position.&middot; Strong understanding of HR functions, including recruitment, benefits, and compliance.&middot; Knowledge of Qatar labor laws and disciplinary procedures.&middot; Proficiency in HR software and Microsoft Office Suite.&middot; Excellent organizational and time-management skills.&middot; Effective problem-solving and decision-making abilities.&middot; Exceptional communication and interpersonal skills.&middot; High ethical standards and reliability.Job Type: Full-time

HR Generalist | Hospitality background

Join ALRABIA INVESTMENT AND MANAGEMENT and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

ALRABIA INVESTMENT AND MANAGEMENT

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Administrative Officer

HR Generalist | Hospitality background