Urwah Admin

American International University, Kuwait

<div>
 
 
 University Engagement and Development Coordinator
 
 
 
 This position requires local candidates only.
 
 
 
 
 
 
 Classification:
 
 Admin Support
 
 
 
 Reports to:
 
 Director of University Engagement and Development
 
 
 
 Location:
 
 Kuwait City, Kuwait
 
 
 
 
 
 
 Job Purpose
 
 :
 
 
 This role supports the development and maintenance of University partnerships by assisting in the administration of MoUs/agreements, coordinating engagement activities, and ensuring documentation for reporting purposes.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 MOU/Agreement Administration:
 
 
 <ul>
 <li>
 Assist with drafting, reviewing, and maintaining MoUs and agreements across university units.
 </li>
 <li>
 Serve as a liaison between external partners and internal units.
 </li>
 <li>
 Gather and update partner information in centralized database.
 </li>
 <li>
 Ensure that engagement efforts, initiatives, and correspondences are tracked. Create new trackers as needed.
 </li>
 </ul>
 
 
 Event &amp; Engagement Support:
 
 
 <ul>
 <li>
 Support logistical planning and execution of events and engagement initiatives.
 </li>
 <li>
 Coordinate with cross-functional teams to ensure pre-event and post-event tasks (e.g., follow-up communications and data reporting) are completed on schedule.
 </li>
 <li>
 Manage post-event follow-ups, including data collection and analysis to measure outcomes and inform future strategy.
 </li>
 </ul>
 
 
 Data Management &amp; Reporting:
 
 
 <ul>
 <li>
 Compile and manage partner data for review and cleaning.
 </li>
 <li>
 Prepare regular status updates, briefing documents, and detailed reports on ongoing partnership initiatives.
 </li>
 <li>
 Provide comprehensive administrative support during partner engagement activities by taking minutes and distributing summaries.
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 <li>
 Support the development of feedback systems and consolidate information from partners and internal stakeholders to refine future collaborations.
 </li>
 </ul>
 
 
 Learning &amp; Development:
 
 
 <ul>
 <li>
 Build foundational knowledge of partnership strategies and contribute ideas for deepening external engagement.
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 <li>
 Participate in mentorship programs and training sessions that enhance skills in strategic planning, data analysis, and relationship building.
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills in Arabic and English.
 </li>
 <li>
 Excellent organizational and administrative skills with attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to manage multiple tasks and meticulously track data and reports.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent in Communications, Business Administration, or a related field.
 </li>
 <li>
 Familiarity with CRM systems.
 </li>
 <li>
 Basic knowledge of Tableau and Salesforce.
 </li>
 <li>
 Experience using Canva or similar design software.
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 <li>
 Basic experience with data analysis or reporting tools.
 </li>
 <li>
 Prior internship or project experience in partnership development or project coordination.
 </li>
 </ul>
 
 
 
 
 
 About American International University:
 
 
 
 
 
 
 AIU is a new institution of higher education in Kuwait with the first student cohort admitted in the fall of 2019. It is a private, coeducational institution offering undergraduate degrees based on the American model of higher education. Through its educational programs, the College serves the intellectual, cultural, and personal growth of all members of its community. AIU offers degree programs in Engineering, Architecture and Design, and Business Administration where the language of instruction is English.
 
 
 
 
 
 For more information about AIU visit: www.aiu.edu.kw
 
 
 
 
 
 
 How to Apply:
 
 
 
 Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via:
 
 <ul>
 <li>
 https://aiu.edu.kw/careers/jobsartnership development or project coordination.
 </li>
 </ul>
</div>

University Engagement and Development Coordinator (Kuwaiti Preferred)

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 
 
 
 Classification:
 
 Institutional Support
 
 
 
 Reports To:
 
 Department Head
 
 
 
 Location:
 
 Al Jahra, Kuwait
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Administrative Assistant provides comprehensive administrative and clerical support to ensure smooth daily operations within the assigned department. This role manages communication, scheduling, and documentation while maintaining an organized, efficient, and professional office environment that supports departmental and institutional goals.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the department, ensuring professional communication and customer service.
 </li>
 <li>
 Coordinate calendars, meetings, and departmental schedules to support efficient workflow.
 </li>
 <li>
 Prepare correspondence, reports, and presentations with accuracy and attention to detail.
 </li>
 <li>
 Manage filing systems, records, and document archiving to maintain organized operations.
 </li>
 <li>
 Process purchase requests, supply orders, and reimbursements in coordination with Finance.
 </li>
 <li>
 Assist in onboarding new employees, coordinating access, workspace setup, and documentation.
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 <li>
 Support event coordination, including logistics, catering, and travel arrangements.
 </li>
 <li>
 Maintain office inventory, monitor equipment, and ensure operational readiness.
 </li>
 <li>
 Uphold confidentiality while handling sensitive information and personnel records.
 </li>
 <li>
 Provide support for special projects and administrative initiatives as assigned.
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Qualifications
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication and interpersonal skills in English; Arabic required.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Ability to manage confidential information with discretion.
 </li>
 <li>
 Effective team collaboration and independent task management skills.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of three (3) years of administrative or clerical experience in a professional setting.
 </li>
 <li>
 Demonstrated experience managing correspondence, reports, and records.
 </li>
 <li>
 Bilingual proficiency in English and Arabic preferred.
 </li>
 </ul>
 
 
 
 
 
 About American International University
 
 
 
 American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction.
 
 
 
 
 
 The University is committed to fostering intellectual, cultural, and personal growth for all members of its community, preparing graduates for leadership roles in a global society.
 
 
 
 
 
 For more information, visit: www.aiu.edu.kw
 
 
 
 
 
 
 How to Apply
 
 
 
 Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via: https://aiu.edu.kw/careers/jobs
 
</div>

Administrative Assistant

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American International University, Kuwait

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University Engagement and Development Coordinator (Kuwaiti Preferred)

Administrative Assistant