Abrar Admin

Animals In Motion

Operations &amp; Administrative Coordinator for Animals In Motion (AIM) &amp; Rooster Run Foundation (RRF)Penngrove, CAHelp Us Create Order, Efficiency, and ImpactAnimals In Motion (AIM) and Rooster Run Foundation (RRF) are seeking a highly organized, proactive Operations &amp; Administrative Coordinator to support our growing veterinary rehabilitation practice, specialty sports medicine services, canine rehabilitation program, and animal sanctuary operations.This is not a traditional administrative position.We are looking for someone who enjoys creating systems, organizing moving parts, solving problems before they become emergencies, and helping a mission-driven organization run smoothly. The ideal candidate thrives on bringing clarity to busy environments and takes pride in helping teams stay focused, organized, and effective.This role supports:<ul><li>Equine Sports Medicine &amp; Rehabilitation</li><li>Canine Rehabilitation</li><li>Animal Sanctuary &amp; Rescue Operations</li><li>Community Events and Outreach</li></ul>What Success Looks LikeYou help reduce operational friction throughout the organization by:<ul><li>Keeping communication organized and flowing</li><li>Ensuring important tasks don't fall through the cracks</li><li>Helping leadership stay focused on high-value work</li><li>Creating consistency and follow-through across departments</li><li>Supporting a calmer, more efficient work environment</li></ul>If you enjoy being the person who helps everything work better behind the scenes, we would love to meet you.ResponsibilitiesAdministrative Coordination<ul><li>Manage calendars, scheduling, and appointment coordination</li><li>Route communication, emails, and inquiries appropriately</li><li>Maintain organized digital and physical records</li><li>Assist with onboarding paperwork and administrative processes</li><li>Coordinate meetings and track action items</li><li>Support document preparation, proofreading, and filing</li></ul>Operational Support<ul><li>Track ongoing projects and organizational priorities</li><li>Follow up on assigned tasks and deadlines across departments</li><li>Assist in creating and maintaining SOPs and operational systems</li><li>Coordinate supplies, inventory, and vendor communication</li><li>Help identify workflow bottlenecks and recommend improvements</li><li>Support implementation of new processes and initiatives</li></ul>Client &amp; Community Support<ul><li>Provide exceptional customer service to veterinary clients and supporters</li><li>Assist with client communication and follow-up</li><li>Support volunteer, donor, and community communications as needed</li><li>Help maintain a welcoming and professional experience for visitors</li></ul>Financial &amp; Administrative Support<ul><li>Medical records entry and bookkeeping support</li><li>Assist with invoicing, collections, and record management</li><li>Work with QuickBooks and other software platforms</li><li>Maintain accurate administrative records</li></ul>QualificationsRequired<ul><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to manage multiple priorities simultaneously</li><li>High attention to detail and follow-through</li><li>Strong computer skills and comfort learning new software</li><li>Experience with Microsoft Office and Google Workspace</li><li>Professional, positive, and solution-oriented attitude</li></ul>Preferred<ul><li>Experience in veterinary, healthcare, nonprofit, hospitality, or small business environments</li><li>QuickBooks experience</li><li>Project coordination or operations experience</li><li>Experience working in fast-paced, mission-driven organizations</li></ul>Who Will Thrive In This Role?You may be a great fit if:<ul><li>People describe you as organized and dependable</li><li>You enjoy creating systems and improving processes</li><li>You naturally notice what needs attention before others do</li><li>You like helping teams stay on track</li><li>You can manage multiple moving parts without becoming overwhelmed</li><li>You take ownership and follow through without being micromanaged</li></ul>CompensationCompensation based on experience and qualifications.To ApplyPlease submit:<ul><li>Resume</li><li>Brief cover letter</li><li>A short description of a time you brought organization, structure, or efficiency to a busy or chaotic environment</li></ul>Pay: From $25.00 per hourApplication Question(s):<ul><li>Equine experience is strongly desired please take a minute to describe your equine experience.</li></ul>Ability to Commute:<ul><li>Penngrove, CA 94951 (Required)</li></ul>Work Location: In person

Operations and Administrative Coordinator for Animals in Motion & Rooster Run Foundation

Join Animals In Motion and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Animals In Motion

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Operations and Administrative Coordinator for Animals in Motion & Rooster Run Foundation