Qureos Mentor

Asnani Steel Industries LLC

Job Title: Executive Assistant cum Admin IT AssistantIndustry: Steel Manufacturing Reports To: Managing DirectorLocation: Ras al Khaimah, United Arab EmiratesJob SummaryWe are seeking a highly organized, proactive, and detail-oriented Secretary Cum Admin to provide comprehensive secretarial and administrative support to management while ensuring smooth day-to-day office operations. The ideal candidate will be efficient, trustworthy, and capable of multitasking in a fast-paced environment.Key Responsibilities1. Secretarial &amp; Executive Support<ul><li>Manage and maintain executive schedules, appointments, and meetings</li><li>Organize and coordinate internal and external meetings</li><li>Preparing personal itinerary, checking flights, arrange tourist and/ or business visa of the Managing Directors, etc.</li><li>Handling personal property payments such as property service charges, DEWA, maintenance expenses, if any, and other utility bills</li><li>Raise maintenance tickets with the Wasl Properties for any non-functioning or damaged amenities</li><li>Screen and prioritize calls, emails, and other communications</li><li>Handle confidential documents and information with discretion</li><li>Coordinate travel arrangements, bookings, and itineraries of the MD's family</li><li>Follow up on tasks, deadlines, and key deliverables on behalf of management</li><li>Prepare presentations, reports, dashboards, and management summaries.</li></ul>2. Office Administration &amp; Operations<ul><li>Oversee daily office operations and ensure smooth workflow</li><li>Prepare meeting agendas, record minutes, and circulate action points</li><li>Updating organizational charts accordingly.</li><li>Assist and provide documents request for ISO and other steel certifications.</li><li>Handling and monitoring the website page and LinkedIn Company Page</li><li>Maintain organized filing systems (physical and digital)</li><li>Implement and maintain administrative procedures and office policies</li><li>Monitor office cleanliness, maintenance, and facility requirements</li><li>Liaise with building management and maintenance vendors</li><li>Coordinate office space planning and internal arrangements</li><li>Organize company events, meetings, and team activities</li><li>Manage office supplies inventory and procurement</li><li>Serve as the primary point of contact between clients, vendors, and external stakeholders</li><li>Handle visitor reception and front-office coordination</li><li>Ensure timely dissemination of information across departments</li><li>Maintain and update company databases (clients and vendors)</li><li>Prepare contracts, agreements, and official documentation for review</li><li>Track document approvals and maintain version control</li><li>Ensure compliance with documentation standards and internal controls</li><li>Coordinate office equipment and system issues</li><li>Maintain inventory of office equipment (computers, printers, etc.)</li><li>Assist staff with basic system access and coordination requests</li><li>Payment assistance to the Managing Director such as Legal fees and any other government fees required.</li><li>Notify dispatch for vehicle fines received via SMS (RAK Fine, Dubai Police, AUH Traffic, and Salik balance notification).</li><li>Notify HR for any related renewals, UAE finesSMS notification (MOI, MOFA, IT, FTA, MOHRE, EHS, RAK GRA, ICP, ICP, HFZA gatepass, RAK PO Box - Emirates Post.</li></ul>3. Financial &amp; Purchasing Support<ul><li>Assist in collecting invoices, expense claims, and purchase orders</li><li>Maintain and track administrative expense records</li><li>Obtain and summarize quotations, coordinate vendor comparisons and price negotiations</li><li>Prepare basic financial summaries and expense reports</li></ul>4. HR &amp; Employee Support<ul><li>Drafting job description for review of HR and Management.</li><li>Coordinate recruitment activities (schedule interviews, communicate with candidates, and interviewers)</li><li>Prepare new joined applicants&rsquo; documents and assist with onboarding</li></ul>Required Qualifications<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration or related field</li><li>1-2 years UAE experience as a Secretary, Administrative Assistant, or similar role</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Ability to multitask and prioritize effectively</li></ul>Preferred Skills<ul><li>Experience with office management software</li><li>Strong problem-solving skills</li><li>Ability to work independently and collaboratively</li><li>Attention to detail and accuracy</li><li>Strong knowledge in IT</li><li>Preferably Tagalog speaker</li></ul>Key Competencies<ul><li>Confidentiality and discretion</li><li>Initiative and proactiveness</li><li>Strong interpersonal skills</li><li>Professional demeanor</li><li>Reliability and accountability</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Are you able to start immediately? Yes / No</li></ul>If not immediately, then what notice period?<ul><li>Current / Recent Salary (AED)? </li><li>Expected Salary (AED)?</li><li>What is your visa type and visa expiry date? </li><li>Are you located in Ras al Khaimah? Yes or no?</li></ul>Experience:<ul><li>Secretary cum Admin : 2 years (Required)</li></ul>

Personal Assistant cum Admin IT Assistant

Job Title: Secretary Cum Admin IT AssistantIndustry: Steel Manufacturing Reports To: Managing DirectorLocation: Ras al Khaimah, United Arab EmiratesJob SummaryWe are seeking a highly organized, proactive, and detail-oriented Secretary Cum Admin to provide comprehensive secretarial and administrative support to management while ensuring smooth day-to-day office operations. The ideal candidate will be efficient, trustworthy, and capable of multitasking in a fast-paced environment.Key Responsibilities1. Secretarial &amp; Executive Support<ul><li>Manage and maintain executive schedules, appointments, and meetings</li><li>Organize and coordinate internal and external meetings</li><li>Preparing personal itinerary, checking flights, arrange tourist and/ or business visa of the Managing Directors, etc.</li><li>Handling personal property payments such as property service charges, DEWA, maintenance expenses, if any, and other utility bills</li><li>Raise maintenance tickets with the Wasl Properties for any non-functioning or damaged amenities</li><li>Screen and prioritize calls, emails, and other communications</li><li>Handle confidential documents and information with discretion</li><li>Coordinate travel arrangements, bookings, and itineraries of the MD's family</li><li>Follow up on tasks, deadlines, and key deliverables on behalf of management</li><li>Prepare presentations, reports, dashboards, and management summaries.</li></ul>2. Office Administration &amp; Operations<ul><li>Oversee daily office operations and ensure smooth workflow</li><li>Prepare meeting agendas, record minutes, and circulate action points</li><li>Updating organizational charts accordingly.</li><li>Assist and provide documents request for ISO and other steel certifications.</li><li>Handling and monitoring the website page and LinkedIn Company Page</li><li>Maintain organized filing systems (physical and digital)</li><li>Implement and maintain administrative procedures and office policies</li><li>Monitor office cleanliness, maintenance, and facility requirements</li><li>Liaise with building management and maintenance vendors</li><li>Coordinate office space planning and internal arrangements</li><li>Organize company events, meetings, and team activities</li><li>Manage office supplies inventory and procurement</li><li>Serve as the primary point of contact between clients, vendors, and external stakeholders</li><li>Handle visitor reception and front-office coordination</li><li>Ensure timely dissemination of information across departments</li><li>Maintain and update company databases (clients and vendors)</li><li>Prepare contracts, agreements, and official documentation for review</li><li>Track document approvals and maintain version control</li><li>Ensure compliance with documentation standards and internal controls</li><li>Coordinate office equipment and system issues</li><li>Maintain inventory of office equipment (computers, printers, etc.)</li><li>Assist staff with basic system access and coordination requests</li><li>Payment assistance to the Managing Director such as Legal fees and any other government fees required.</li><li>Notify dispatch for vehicle fines received via SMS (RAK Fine, Dubai Police, AUH Traffic, and the RTA Salik balance notification).</li><li>Notify HR for any related renewals, UAE finesSMS notification (MOI, MOFA, IT, FTA, MOHRE, EHS, RAK GRA, ICP, ICP, HFZA gatepass, RAK PO Box - Emirates Post, etc.</li></ul>3. Financial &amp; Purchasing Support<ul><li>Assist in collecting invoices, expense claims, and purchase orders</li><li>Maintain and track administrative expense records</li><li>Obtain and summarize quotations, coordinate vendor comparisons and price negotiations</li><li>Prepare basic financial summaries and expense reports</li></ul>4. HR &amp; Employee Support<ul><li>Drafting job description for review of HR and Management.</li><li>Coordinate recruitment activities (schedule interviews, communicate with candidates, and interviewers)</li><li>Prepare new joined applicants&rsquo; documents and assist with onboarding</li></ul>Required Qualifications<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration or related field</li><li>1-2 years UAE experience as a Secretary, Administrative Assistant, or similar role</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Ability to multitask and prioritize effectively</li></ul>Preferred Skills<ul><li>Experience with office management software</li><li>Strong problem-solving skills</li><li>Ability to work independently and collaboratively</li><li>Attention to detail and accuracy</li><li>Strong knowledge in</li></ul>Key Competencies<ul><li>Confidentiality and discretion</li><li>Initiative and proactiveness</li><li>Strong interpersonal skills</li><li>Professional demeanor</li><li>Reliability and accountability</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsApplication Question(s):<ul><li>Are you able to start immediately? Yes / No</li></ul>If not immediately, then what notice period?<ul><li>Current / Recent Salary (AED)? </li><li>Expected Salary (AED)?</li><li>What is your visa type and visa expiry date? </li><li>Are you located in Ras al Khaimah? Yes or no?</li></ul>Experience:<ul><li>Secretary cum Admin : 2 years (Required)</li></ul>

Executive Assistant cum Admin IT Assistant

Join Asnani Steel Industries LLC and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Asnani Steel Industries LLC

About Company

Personal Assistant cum Admin IT Assistant

Executive Assistant cum Admin IT Assistant