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Avianna Blessy Investment Consultancy

Main Job DescriptionA construction secretary handles office administration, documentation, and communication related to construction projects and company operations.Key ResponsibilitiesTypical duties include:1. Administrative Support<ul><li>Provide secretarial support to managers, engineers, and project teams</li><li>Prepare letters, reports, presentations, and project documents</li><li>Manage office records and maintain filing systems (digital and physical)</li></ul>2. Communication &amp; Coordination<ul><li>Answer phone calls and emails and respond to inquiries</li><li>Coordinate communication between contractors, consultants, suppliers, and clients</li><li>Act as liaison between different departments and external stakeholders</li></ul>3. Document Control<ul><li>Maintain construction documents such as contracts, drawings, permits, and reports</li><li>Organize and track project files and records</li><li>Ensure documents are updated and easily accessible</li></ul>4. Meeting &amp; Schedule Management<ul><li>Schedule meetings, appointments, and site visits</li><li>Prepare meeting agendas</li><li>Take and distribute minutes of meetings</li></ul>5. Project Support<ul><li>Assist with preparation of tenders, quotations, invoices, and project reports</li><li>Maintain project logs, reports, and correspondence</li><li>Help monitor project documentation and deadlines</li></ul>6. Office Management<ul><li>Order office supplies and maintain office equipment</li><li>Manage incoming mail and courier services</li><li>Arrange travel and accommodation for managers if needed</li></ul>Required SkillsCommon skills needed for the job:<ul><li>Strong organizational and multitasking skills</li><li>Good communication and typing skills</li><li>Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Basic understanding of construction terminology and documents</li><li>Ability to handle confidential information professionally</li></ul>Typical Qualifications<ul><li>2&ndash;5 years experience as secretary/administrative assistant (preferably in construction)</li><li>Computer and office management skills</li></ul>Job Type: Full-time

Secretary

Executive Secretary

Join Avianna Blessy Investment Consultancy and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Avianna Blessy Investment Consultancy

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Secretary

Executive Secretary