Abrar Admin

AVT Productions

<div>
 
 
 POSITION DESCRIPTION
 
 
 
 
 TITLE:
 
 Events &amp; Operations Admin
 
 
 
 LOCATION:
 
 Santa Clara, CA
 
 
 
 PAY RANGE:
 
 $25 - $30
 
 
 
 
 
 
 
 POSITION SUMMARY
 
 
 
 
 The Events &amp; Operations Admin supports the Client Experience team and Operations team with day-to-day administrative, finance, and HR support tasks. This role plays a key part in ensuring internal coordination, accurate documentation, and a high level of client service across departments while upholding AVT Productions&rsquo; standards for professionalism and execution.
 
 
 
 
 
 POSITION RESPONSIBILITIES
 
 
 <ul>
 <li>
 Assist with and create proposals, presentations, and post-show decks using Microsoft PowerPoint templates
 </li>
 <li>
 Schedule and manage Outlook calendars, meeting invites, and internal and client-facing meetings
 </li>
 <li>
 Provide data entry and task management support for production managers, project managers, and account managers
 </li>
 <li>
 Maintain the highest levels of professionalism, customer service, and integrity as an extension of AVT Productions
 </li>
 <li>
 Record thorough and accurate notes for internal and client meetings
 </li>
 <li>
 Enter and maintain client information, event details, and project deliverables in internal systems
 </li>
 <li>
 Draft financial documents, contracts, and Statements of Work from templates for leadership review
 </li>
 <li>
 Organize, manage, and maintain files using Microsoft OneDrive, SharePoint, and other internal systems
 </li>
 <li>
 Support finance-related administrative tasks, including invoice tracking, expense documentation, and internal reporting support
 </li>
 <li>
 Support HR-related administrative tasks, including onboarding coordination, training tracking, documentation organization, and compliance support
 </li>
 <li>
 Assist with client meetings when necessary
 </li>
 <li>
 Perform other administrative duties as assigned in support of the Client Experience and Operations teams
 </li>
 </ul>
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 <ul>
 <li>
 Strong experience creating professional presentations using Microsoft PowerPoint
 </li>
 <li>
 Strong experience managing Outlook calendars and coordinating meetings
 </li>
 <li>
 Self-motivated with a strong work ethic and the ability to work independently or as part of a team
 </li>
 <li>
 Excellent organizational, task management, and time management skills
 </li>
 <li>
 Ability to prioritize and execute tasks effectively in a fast-paced, high-pressure environment
 </li>
 <li>
 Must be able to pass background checks and pre-employment screenings
 </li>
 </ul>
 
 Alignment with AVT Productions&rsquo; core values:
 
 <ul>
 <li>
 We are team players
 </li>
 <li>
 We go above and beyond
 </li>
 <li>
 We do the right thing
 </li>
 <li>
 We get things done
 </li>
 </ul>
 
 
 
 
 
 
 
 EDUCATION, CERTIFICATION, AND OR EXPERIENCE
 
 
 
 
 A bachelor&rsquo;s degree from a four-year college or university is a plus, though relevant professional experience may be substituted. Familiarity with QuickBooks or similar finance and accounting software is also a plus.
 
</div>

Events & Operations Admin

Join AVT Productions and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

AVT Productions

ABOUT_COMPANY

Events & Operations Admin