Qureos Mentor

Bayview Hunters Point Foundation

<div>Position Overview:
<div></div>
Now Hiring: Data Specialist
Job Type: Full-Time
Compensation: $65k-$70k annually.
Location: San Francisco, CA (Headquarters) 
What&rsquo;s In It for You:<ul><li>
Insurance: Coverage for medical, dental, life and vision, with varying levels of plans to choose from.
</li><li>403(b) Retirement Plan.
</li><li>Paid Time Off (PTO): Including vacation days and sick leave.
</li><li>Holidays: 14 Employer-paid holidays.
</li><li>Employee Assistance Programs (EAPs): Offering counseling, support services, and resources for personal or work-related issues.
</li><li>Professional Development: Opportunities for training, workshops, or skills development programs.
</li><li>Paid Parental Leave: Time off for new parents, including maternity, paternity, and adoption leave.
</li><li>Voting Time Off (VTO): Allowing employees to take paid time off to vote.</li></ul> 
Who We Are: 
Bayview Hunters Point Foundation has been at the heart of social justice for over 50 years, providing support services for predominantly low-income people of color in the Bayview and throughout San Francisco. 
Our mission is to build a community that is empowered, clean, safe, and healthy. We are focused on multidisciplinary, community-informed support for our clients, addressing the root causes of unemployment and homelessness, and advocating for the basic human rights of food, health, economic and housing security. 
Today, BVHPF&rsquo;s nearly 200 employees serve over 5,000 disadvantaged clients each year. Our programs include: 
<ul><li>Mental health counseling for youth and adults
</li><li>School-based mental health services
</li><li>Substance abuse counseling and methadone treatment
</li><li>Family transitional and supportive housing
</li><li>Rapid rehousing and flex pool housing programs
</li><li>Case management services at several homeless and housing programs
</li><li>Bayview SAFE Navigation Center</li></ul> 
These programs are funded through nearly 20 contracts with the City &amp; County of San Francisco, and are monitored and regulated by several authorities, including CCSF and the State and Federal government. 
Job Summary:
The Data Specialist is responsible for overseeing the integrity, accuracy, and compliance of data collected across Bayview Hunters Point Foundation&rsquo;s healthcare and housing programs. This position ensures compliance with federal, state, and local reporting requirements through effective use of the Homeless Management Information System (HMIS), Apricot 360, and other electronic health record (EHR) systems. Unlike frontline staff, the Data Specialist does not perform direct data entry; instead, they focus on quality control (QC), quality assurance (QA), compliance monitoring, and reporting to ensure that staff-entered data is accurate, complete, and timely. The role is key in supporting program evaluation, grant compliance, and continuous quality improvement. 
What You&rsquo;ll Do:<ul><li>
Perform regular QC and QA reviews of data entered by frontline staff into Apricot 360, HMIS, and EHRs.</li><li>
Identify errors, missing information, and inconsistencies in data, and work with program staff to correct them.</li><li>
Develop and implement data quality standards, monitoring tools, and audit checklists.</li><li>
Provide feedback to staff and supervisors to ensure adherence to data entry and compliance requirements.</li><li>
Generate monthly, quarterly, and annual compliance reports for funders, auditors, and internal leadership using Apricot 360 and HMIS reporting tools.</li><li>
Ensure program data aligns with requirements from the Department of Homelessness and
</li><li>Supportive Housing (HSH), Department of Health Care Services (DHCS), Medi-Cal, and other regulatory bodies.</li><li>
Support program monitoring and audits by preparing Apricot 360 data extracts, HMIS reports, and compliance documentation.</li><li>
Partner with Compliance and Program Managers to prepare for site visits, external reviews, and audits.</li><li>
Train and support frontline staff in proper data entry procedures for Apricot 360, HMIS, and other data systems.</li><li>
Provide coaching and technical assistance to staff when errors, gaps, or compliance risks are identified.</li><li>
Develop training resources, guidance documents, and refresher sessions to improve staff data entry practices.</li><li>
Analyze program utilization, client outcomes, and service delivery trends.</li><li>
Develop dashboards and performance reports for leadership to support decision-making and strategic planning.</li><li>
Contribute to continuous quality improvement (CQI) initiatives by tracking key performance indicators and identifying opportunities for process improvement.</li><li>
Partner with leadership to ensure data supports grant reporting, compliance, and organizational growth.</li><li>
Serve as the point of contact for Apricot 360 and HMIS-related quality and compliance issues.</li><li>
Collaborate with IT, Compliance, and Program teams to maintain data security, HIPAA compliance, and system integration.</li><li>
Participate in agency-wide data projects, including The Vault (document management system) and data migration efforts.</li></ul> 
What You&rsquo;ll Need:<ul><li>
Bachelor&rsquo;s degree in Public Health, Data Science, Information Systems, Social Work, or related field; equivalent work experience may be considered.</li><li>
Minimum of 2 years of experience with Apricot 360, HMIS, or other healthcare/human services data systems.</li><li>
Excellent attention to detail, problem-solving, and organizational skills.</li><li>
Strong ability to train and support staff in data compliance and reporting practices.</li><li>
Effective interpersonal and communication skills to work with diverse teams across the organization.</li><li>
Prolonged periods of sitting at a desk and working on a computer.</li><li>
Regular and reliable job attendance.</li><li>
Effective verbal and written communication skills.</li><li>
Proficiency in computer skills, including knowledge of Microsoft Office, Avatar, internet browsers, etc.</li><li>
Exhibit respect and understanding of others to maintain professional relationships.</li><li>
Independent judgement in evaluation options to make sound decisions.</li><li>
Ability to work effectively in an open office environment surrounded by moderate noise and distractions.</li><li>
Frequently required to sit; occasionally walk and stand; travel from the building to other sites.</li><li>
Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.</li><li>
The employee must be able to meet deadlines with time constraints.
</li><li>May be asked to occasionally work irregular or extended hours while performing job duties.</li><li>
Able to meet required state, federal, local and BVHP standards.</li><li>
Live Scan fingerprinting and TB clearance as well as any other medical vaccinations may be required.</li></ul> 
Preferred Qualifications:<ul><li>
Strong proficiency with Apricot 360, HMIS, and Microsoft Excel; knowledge of reporting and data visualization tools (e.g., Power BI, Tableau, Canva) preferred.</li><li>
Demonstrated ability to perform QA/QC reviews and identify data integrity issues.</li><li>
Knowledge of HMIS data standards, HIPAA, and confidentiality requirements.</li><li>
Familiarity with Medi-Cal, ECM, Behavioral Health, or Housing program reporting requirements is a plus.</li></ul> 
Bayview Hunters Point Foundation is a welcoming space for all, regardless of race, gender, sexuality, country of origin, religion, or ability. Candidates from a diversity of backgrounds are strongly encouraged to apply. Bayview Hunters Point Foundation is an Equal Employment Opportunity Employer.<div> 
Please visit our website to know more about us: Community Improvement | Bayview Hunters Point Foundation</div>
Pay Range: USD $65,000.00 - USD $70,000.00 /Yr.</div>

Data Specialist

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Bayview Hunters Point Foundation

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Data Specialist