Qureos Mentor

Beasley Media Group, Inc.

<div>About Beasley Media Group
Beasley Media Group is an innovative media company operating in one of Florida&rsquo;s most desirable locations. Join our corporate team in beautiful Naples and contribute to the financial and administrative operations of a dynamic, forward-thinking organization. 

Position Summary
We are seeking a highly organized, detail-oriented, and professional individual to serve as both an Accounts Payable Specialist and Receptionist. This dual-function role is the first point of contact for visitors, clients, and vendors while simultaneously managing the full accounts payable cycle for the corporate finance team. Ideal candidates are early-career accounting professionals (1&ndash;2 years of experience or an associate degree in accounting) who thrive in a fast-paced environment and take pride in delivering both financial accuracy and a polished front-office experience. 

Key Responsibilities
Front Desk &amp; Office Operations<ul><li>
Serve as the primary point of contact at the front desk, greeting and assisting visitors, clients, and vendors in a professional and welcoming manner.</li><li>
Answer, screen, and direct incoming phone calls and emails; take and relay accurate messages.</li><li>
Manage incoming and outgoing mail and deliveries, including courier coordination.</li><li>
Maintain a clean, organized, and professional reception area and common spaces.</li><li>
Coordinate and order meals for executive staff, company meetings, and corporate events.</li><li>
Oversee daily office operations and maintain adequate office supply inventory; coordinate with vendors as needed.</li></ul> 

Invoice Management<ul><li>
Process and manage accounts payable invoices received through multiple channels (email, mail, and electronic systems).</li><li>
Review invoices for completeness, accuracy, and proper supporting documentation.</li><li>
Verify coding and authorization prior to processing; perform three-way match (PO, receipt, invoice) as applicable.</li></ul> 

Payment Processing<ul><li>
Ensure timely and accurate payment of all vendor invoices in accordance with vendor terms.</li><li>
Maintain payment schedules to optimize cash flow and prevent late fees.</li><li>
Process payment runs and coordinate check distributions, ACH payments, and wire transfers.</li></ul> 

Accounting &amp; Reconciliation<ul><li>
Code invoices to appropriate general ledger accounts in accordance with company policies and GAAP.</li><li>
Maintain accurate and well-organized accounts payable records.</li><li>
Support month-end close activities and assist with account reconciliations.</li></ul> 

Vendor Relations<ul><li>
Serve as the primary contact for assigned vendors regarding invoice status and payment inquiries.</li><li>
Proactively resolve payment discrepancies and disputes in a professional manner.</li><li>
Build strong vendor relationships to ensure uninterrupted service delivery.</li><li>
Collaborate with internal departments to address invoice questions and approval workflow issues.</li></ul>

Qualifications
Required<ul><li>
1&ndash;2 years of accounts payable or general accounting experience, OR an Associate degree in Accounting or a related field.</li><li>
Prior experience in a receptionist, front-desk, or administrative support role preferred.</li><li>
Fundamental understanding of accounts payable processes, workflows, and GAAP.</li><li>
Understanding of how AP transactions impact general ledger posting.</li><li>
Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>
Exceptional attention to detail, accuracy, and organizational skills.</li><li>
Professional demeanor, strong customer-service orientation, and excellent communication skills (written and verbal).</li><li>
Ability to multitask and independently manage competing priorities.</li></ul> 

Preferred<ul><li>
Experience with accounting software or ERP systems (e.g., QuickBooks, Sage, NetSuite).</li><li>
Familiarity with three-way match processes.</li><li>
Previous experience in media, entertainment, or corporate environments.</li></ul>

Core Competencies<ul><li>
Independent Worker &ndash; Manages workload autonomously while balancing multiple responsibilities.</li><li>
Problem Solver &ndash; Strong analytical skills; researches issues and develops effective solutions.</li><li>
Team Player &ndash; Collaborative mindset with outstanding customer-service orientation.</li><li>
Communicator &ndash; Clear, professional written and verbal communication with vendors, visitors, and colleagues.</li><li>
Organized &ndash; Systematic approach to work; able to pivot seamlessly between financial and front-office tasks.</li></ul>

Comprehensive Benefits Package<ul><li>
Health &amp; Wellness: Medical, dental, and vision insurance.</li><li>
Financial Security: Life insurance, short-term and long-term disability coverage.</li><li>
Retirement: 401(k) retirement plan.</li><li>
Work-Life Balance: Employee Assistance Program (EAP).</li><li>
Time Off: Paid time off and company holidays.</li></ul>
Waiting periods apply for certain benefits. 

Why Join Beasley Media Group?<ul><li>
Work in the vibrant Naples, Florida area with an excellent quality of life.</li><li>
Grow your career in a dynamic media industry environment.</li><li>
Collaborate with experienced finance and operations professionals.</li><li>
Be part of an innovative, forward-thinking organization.</li><li>
Develop transferable skills in a supportive team setting.</li></ul>

How to Apply
Application Deadline: Open until filled. We encourage interested candidates to apply early. 
Please submit your resume and a brief cover letter highlighting your relevant experience. 
 
Beasley Media Group, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 

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Accounts Payable Specialist / Receptionist

Join Beasley Media Group, Inc. and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Beasley Media Group, Inc.

About Company

Accounts Payable Specialist / Receptionist