Qureos Mentor

Belvidere Community Unit School District #100

<div></div><div><ul><div><div>JobID: 5473</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Office Professional<br>
</div><div><b>
Date Posted:</b><br>
 5/18/2026<br>
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Location:</b><br>
 Belvidere High School<br>
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Date Available:</b><br>
 07/14/2026</div><div><b><br>
HOURS: 8 hours per day/11-month position</b></div><div><b>
SALARY: OP - HS2 - $18.00/hour (</b><b>CBA Agreement</b><b>-Article 11)</b></div><div><b>
BENEFITS: Blue Cross Blue Shield Booklet </b><b>English</b><b> / </b><b>Spanish</b></div><div><b><br>
Job Description</b></div><div><b>
Position: Secretary to the Athletic Director</b></div><div><b>
Reports to: Reports directly to the Athletic Director. Cooperate with all certificated and non-certificated personnel, students and public. May have occasional interaction with repair personnel, vendors, and contractors.</b></div><div><b>
Qualifications: High School diploma or equivalent</b></div><div><b>
Terms of Employment: 11 months</b></div><div><b>
Basic Function Under the direction of the Athletic Director, perform all clerical and general office duties, including typing, data entry, record and file maintenance, scheduling, and receptionist duties.</b></div><div><b>
Performance Responsibilities</b></div><div><b>
1. Schedules:</b></div><ul><li><b>
Enter data in Schedule Star; prepare and maintain all sport schedules</b></li><li><b>
Provide all schedules for media, sport program printing and coaches</b></li><li><b>
Prepare Weekly Schedule and distribute to media, building principal, athletic trainer and coaching staff</b></li><li><b>
Forward schedules to the printer to create pocket schedules. Distribute pocket schedules to district offices.</b></li></ul><div><b>
2. Facilities Usage:</b></div><ul><li><b>
Arrange gym usage at off site locations</b></li><li><b>
Prepare, maintain and post gym usage schedules for gymnasium facilities</b></li><li><b>
Prepare schedules with set-up work orders for maintenance and custodial staff</b></li></ul><div><b>
3. Coaches:</b></div><div><b>
a. Prepare coaching recommendations for Board of Education approval</b></div><ul><li><b>
Maintain coaches directory</b></li><li><b>
Prepare request for payment of non-district coaching staff at the end of each season</b></li><li><b>
Log keys</b></li><li><b>
Provide collected medical cards</b></li><li><b>
Type and compile information for coaches meeting</b></li></ul><div><b>
4. Tickets/Money Boxes:</b></div><ul><li><b>
Prepare mailing regarding season football ticket sales</b></li><li><b>
Order season football tickets, sell tickets and deposit/distribute proceeds accordingly</b></li><li><b>
Prepare money boxes (concession &amp; ticket) for games</b></li><li><b>
Count and deposit money</b></li><li><b>
Banking transactions (change &amp; deposit)</b></li><li><b>
Distribute comp tickets to conference schools</b></li></ul><div><b>
5. Rosters:</b></div><ul><li><b>
Prepare and maintain rosters</b></li><li><b>
Provide copies of rosters to all opponents and program provider for printing</b></li><li><b>
Enter roster data into e-school for the purpose of generating e-school rosters for attendance and athletic drug testing</b></li></ul><div><b>
6. Drug Testing:</b></div><ul><li><b>
Prepare and generate e-school report in excel format; forward report to drug testing company for random test pool</b></li><li><b>
Prepare random athlete list with athlete location for drug testing</b></li><li><b>
Request set up of testing area</b></li><li><b>
Monitor test area and athletes during testing</b></li><li><b>
Prepare follow up letters to athletes</b></li></ul><div><b>
7. Transportation:</b></div><ul><li><b>
Prepare Schedule Star transportation report and forward same to transportation company</b></li><li><b>
Request transportation to practice locations</b></li><li><b>
Confirm all transportation on a weekly basis</b></li></ul><div><b>
8. Pictures:</b></div><ul><li><b>
Schedule all picture dates and notify coaching staff</b></li><li><b>
Prepare picture day schedule (with athlete ID form) and provide photo envelopes</b></li><li><b>
Arrange location set up</b></li><li><b>
Provide pictures to media and school news with athlete ID</b></li></ul><div><b>
9. Programs:</b></div><ul><li><b>
Provide all rosters, pictures, cut lines and booster information</b></li><li><b>
Prepare photo identification</b></li><li><b>
Proof drafts and authorize printing of program</b></li></ul><div><b>
10. Eligibility:</b></div><ul><li><b>
Prepare Athletic Eligibility List and forward to teaching staff</b></li><li><b>
E-mail weekly athletic eligibility request to staff</b></li><li><b>
Monitor and collect tutorial forms</b></li><li><b>
Prepare and distribute weekly eligibility list to teacher and coaching staff</b></li><li><b>
Check semester eligibility lists</b></li></ul><div><b>
11. End of Season/Awards:</b></div><ul><li><b>
Prepare correspondence to coaches regarding end of season paperwork (season results, awards, inventory, special awards)</b></li><li><b>
Prepare and compile awards for distribution to athletes</b></li><li><b>
Order captain, four-year and state awards from vendors</b></li><li><b>
Order award supplies throughout the year</b></li><li><b>
Request awards night set up</b></li><li><b>
Send press releases to media for publication (awards night)</b></li></ul><div><b>
12. Athlete Registration:</b></div><ul><li><b>
Copy all forms required for registration</b></li><li><b>
Attend parent/athlete meeting</b></li><li><b>
Check eligibility; collect physical, athletic fee and required paperwork</b></li><li><b>
Issue Athletic Permit cards</b></li></ul><div><b>
13. Parent Night:</b></div><ul><li><b>
Prepare senior parent night correspondence for coaches w/tickets</b></li><li><b>
Order flowers for senior parent night</b></li><li><b>
Prepare list of senior parents for announcer</b></li></ul><div><b>
14. Miscellaneous:</b></div><ul><li><b>
Prepare and maintain list of athletic physical dates</b></li><li><b>
Type and copy Buc Booster Club brochure</b></li><li><b>
Prepare, type and copy athletic information brochure</b></li><li><b>
Requisition supplies and forms (tutorial, athletic fee receipt, athletic permit)</b></li><li><b>
Prepare summer athletic mailing to all students 9-12 grade</b></li><li><b>
Maintain injury reports</b></li><li><b>
Send uniform/fee collection letters</b></li><li><b>
Maintain binders for each sport</b></li><li><b>
Prepare documents and schedule for summer weight program</b></li></ul><div><b>
15. Performs other related tasks as may be assigned from time to time.</b><br>
<b>Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Professional Personnel.</b></div><div><br>
Attachment(s):<ul><li>
OP HS 2 - Athletics - BHS.pdf</li></ul></div></div></ul></div><p></p>

Office Professional 2 - Athletics (11-month)

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Belvidere Community Unit School District #100

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Office Professional 2 - Athletics (11-month)