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Besmart Services - DMCC Dubai Branch

We are seeking an experienced and highly detail-oriented Travel Administrator to oversee all aspects of global travel for a UHNWI private family. The ideal candidate will have extensive experience managing complex, luxury travel arrangements with absolute discretion, flexibility, and precision.Key Responsibilities<ul><li>Plan, coordinate, and execute all travel arrangements for the principal(s), family members, and guests</li><li>Manage private jet bookings, commercial flights (first/business class).</li><li>Arrange luxury accommodations, including villas, hotels, and serviced residences</li><li>Coordinate ground transportation, security, and concierge services at all destinations</li><li>Develop detailed, day-by-day travel itineraries with contingencies</li><li>Liaise with personal assistants, house managers, security teams, and external vendors</li><li>Ensure all travel documents (visas, passports, permits) are valid and up to date</li><li>Monitor travel disruptions and proactively adjust plans in real time</li><li>Maintain preferred partnerships with luxury travel providers and negotiate rates</li><li>Oversee travel budgets, reporting, and expense tracking</li><li>Organize travel logistics for large groups, events, and special occasions</li><li>Ensure privacy, confidentiality, and seamless execution at all times</li></ul>Requirements<ul><li>Proven experience managing travel for UHNWI, VIPs, or high-profile clients</li><li>Strong network within luxury travel, aviation, and hospitality sectors</li><li>Expertise in private aviation</li><li>Exceptional organizational and multitasking skills</li><li>Ability to work under pressure and adapt quickly to last-minute changes</li><li>High level of discretion and confidentiality</li><li>Proficiency in travel booking systems and itinerary management tools</li><li>Flexibility to work irregular hours and be on-call when required</li><li>Strong communication and negotiation skills</li><li>Multilingual abilities are an advantage</li></ul>Preferred Background<ul><li>Previous experience in a private household, family office, or luxury concierge service</li><li>Experience coordinating travel across multiple time zones and jurisdictions</li><li>Familiarity with visa processes for high-mobility clients</li></ul>Key Attributes<ul><li>Detail-obsessed and proactive</li><li>Calm under pressure</li><li>Solution-oriented mindset</li><li>Service-driven with a &ldquo;no task too small&rdquo; attitude</li><li>Highly polished and professional demeanor</li></ul>Compensation &amp; Benefits<ul><li>Starting from AED15,000 per month (based on experience)</li><li>Visa and medical insurance</li></ul>Pay: From AED15,000.00 per monthApplication Question(s):<ul><li>Describe the most complex travel itinerary you have managed for a UHNWI, VIP, or high-profile client. Please include destinations, transportation methods (private jet/commercial), number of travelers, and how you handled any last-minute changes.</li><li>What experience do you have coordinating private aviation, luxury accommodations, visas, and ground logistics for UHNWI clients? Please provide specific examples.</li></ul>Work Location: In person

Travel Administrator

Join Besmart Services - DMCC Dubai Branch and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Besmart Services - DMCC Dubai Branch

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Travel Administrator