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Beyond TalentEdge

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 Office Manager and Executive Assistant to the President &amp; CEO
 
 
 
 
 
 
 Greater Rochester Chamber of Commerce is seeking a dedicated and organized individual to manage office operations and executive level administrative tasks for the President &amp; CEO. The ideal candidate will possess strong administrative skills, exceptional organizational and communication abilities, experience with virtual meeting technology, and a team player willing to assist where needed. Must be comfortable working independently in a fast-paced environment and can prioritize duties throughout the day, adjusting to rapidly changing needs and priorities. This role is also essential in supporting staff, managers, and the leadership team, while enhancing productivity within the office environment.
 
 
 
 
 
 Greater Rochester Chamber of Commerce is the region&rsquo;s one-stop shop for business support, influence, and community connection. Rooted in advocacy, compliance, talent, and belonging, our organization combines an unmatched depth and breadth of business support with the agility and dedication to turn possibility into progress and accelerate opportunity and action. Here, you&rsquo;re in good company.
 
 
 
 
 
 
 Essential Job Functions
 
 include but are not limited to:
 
 
 
 
 
 
 Executive Assistant:
 
 
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 Arranges breakfast/lunch meetings (food, space, etc.), travel arrangements, and calendar for the President &amp; CEO, accurately and efficiently.
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 Coordinates member and local business tours and visits for the CEO
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 Maintains organized files, both paper and electronic
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 Opens and sorts mail on a daily basis and delivers.
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 Able to work independently with minimal supervision as well as with a team.
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 </ul>
 
 
 
 
 
 Board Meetings and Finance Committee m
 
 
 <ul>
 <li>
 Maintains up to date list of board and committee members as well as assistants.
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 Sends out meeting notices and prepares agenda, reports, and related materials.
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 Makes appropriate room and food arrangements for each meeting.
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 Attends and takes accurate minutes and distributes in a timely manner afterwards.
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 Initiates board member conflicts disclosure survey process annually
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 </ul>
 
 
 
 
 
 Vendor/Supply Management:
 
 
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 Coordinates vendor orders and deliveries, and handles issues/problems with the appropriate vendor.
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 Maintains adequate stock of office supplies, as well as, kitchen supplies including coffee and related supplies, water supply, etc.
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 Stocks employee snacks and drinks while managing to a set quarterly budget. Able to research and recommend alternatives to save on cost.
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 </ul>
 
 
 
 
 
 Reception
 
 :
 
 <ul>
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 Receives and screens phone calls and also manages office visitors through The Receptionist unit.
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 Keeps lobby area neat and materials updated and stocked.
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 </ul>
 
 
 
 
 
 Building and Facilities
 
 
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 Submits maintenance requests to building management for repairs, issues, etc.
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 Manages chamber conference room rental process, invoicing, room setup, technology setup, coffee and access passes day of meeting. Able to research and recommend alternatives to save on cost.
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 </ul>
 
 
 
 
 
 Miscellaneous
 
 
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 Assists with membership database adds/changes, event setup onsite, assist with IT tasks, assists different departments with administrative tasks and project work, and other duties as required.
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 Helps coordinate employee activities, i.e., picnics, holiday events, etc. utilizing staff as needed
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 </ul>
 
 
 
 
 
 Qualifications and Education Requirements
 
 
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 Minimum High School Diploma. Associate&rsquo;s degree preferred.
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 Minimum of 4-6 years in an office manager and/or executive administrative assistant role.
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 Proficiency in Microsoft Office suite including Outlook, Word, Excel and PowerPoint. Data entry experience a plus.
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 Handles confidential information with discretion.
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 Comfortable with use of technology such as for virtual meetings and phone systems.
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 Excellent phone, written, and in-person communication skills and ability to interact professionally with diverse populations including high-ranking officials.
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 Customer service-focused individual with the ability to function in a sometimes fast-paced environment.
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 Strong time management and organizational skills with ability to manage multiple tasks simultaneously and prioritize effectively, while maintaining high attention to detail and accuracy.
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 Strong attention to detail, accuracy, grammar, and proofreading skills.
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 Ability to work independently and also collaboratively in a fast-paced environment.
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 Proficient in multi-tasking and available to work non-traditional hours on occasion at events.
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 Ability to interact with others effectively and competently to foster positive relationships with staff, customers, vendors, the general public, executives, etc.
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 Ability to lift up to 30lbs (office supplies).
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 Additional Notes
 
 
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 This is a full-time, non-exempt hourly position scheduled to work
 
 37.5
 
 hours per week. May be asked to work early morning, evening, or occasional weekends as needed and typically with advance notice.
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 Annualized pay range: $60,000-$75,000 commensurate with experience. This is not a guarantee of compensation or pay rate. The compensation in the final offer will be determined based on a variety of factors including experience.
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 Greater Rochester Chamber offers competitive benefits including health, dental, vision, 401k, HSA/FSA, vacation and sick time, volunteer time, tuition reimbursement, and more.
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 Expected to work in-office daily, with occasional flexibility for remote work.
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 Our ideal candidate will embody our values of Inclusion, Passion, Integrity, Collaboration, and Service.
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 </ul>
 
 
 
 
 Greater Rochester Chamber of Commerce is an Equal Opportunity Employer. It is the policy of Greater Rochester Chamber to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.
 
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Office Manager and Executive Assistant to the President & CEO

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Office Manager and Executive Assistant to the President & CEO