Qureos Mentor

Big Brothers Big Sisters

Position SummaryThe Office &amp; Accounting Administrator is often the first friendly face and voice people encounter when connecting with our organization. This position supports the overall operations of the office, assists the Executive Director, and manages accounting and financial tasks to ensure smooth and accurate financial processes. They help ensure staff, volunteers, and visitors have what they need to succeed.The ideal candidate enjoys building connections, being organized, and finding ways to make things run efficiently. This role contributes directly to our mission of empowering youth through mentoring by creating a welcoming, well-managed, and financially organized environment for all.Key ResponsibilitiesAccounts Payable &amp; Receivable Support<ul><li>Process incoming invoices, route for approval, and prepare payments for review.</li><li>Maintain organized records of payables, receipts, and deposits.</li><li>Assist with depositing checks and maintaining accurate deposit logs.</li><li>Support reconciliation of credit card statements and expense reports.</li><li>Communicate with vendors to ensure accurate billing and timely payments.</li><li>Track purchases or invoices related to grants or projects as requested.</li><li>Assist auditors in annual audit.</li><li>End of month reports.</li></ul>Office Administration &amp; Support<ul><li>Provide general administrative support to staff and leadership, including scheduling, document preparation, and data entry.</li><li>Provide assistance to Board of Directors.</li><li>Sort and distribute incoming mail; manage outgoing mail and shipping.</li><li>Maintain and order office supplies; coordinate with staff to anticipate needs.</li><li>Serve as the main contact for building maintenance, cleaning, and vendor relationships.</li><li>Assist with scheduling, logistics, and materials for meetings, trainings, and events.</li><li>Help maintain organized digital and paper filing systems, ensuring accuracy and confidentiality.</li></ul>Executive Director Support<ul><li>Provide administrative support to the Executive Director, including scheduling meetings, managing calendars, and preparing correspondence or reports.</li><li>Assist with meeting coordination &mdash; preparing agendas, taking minutes, and tracking follow-up tasks.</li><li>Help organize board meetings and maintain board records as directed.</li><li>Support special projects, fundraising mailings, or community outreach activities as assigned.</li><li>Serve as a professional and confidential point of contact for Executive Director communications.</li></ul>Front Desk &amp; Reception<ul><li>Welcome visitors and provide a warm, professional, and inclusive first impression for all guests, youth, families, and volunteers.</li><li>Answer and direct incoming phone calls and emails to the appropriate staff.</li><li>Manage front desk communications, voicemails, and general inquiries.</li><li>Maintain a tidy, organized, and inviting reception area.</li></ul>Technology &amp; Systems Support<ul><li>Serve as the on-site contact for technology and equipment needs (computers, printers, phones, etc.).</li><li>Coordinate with external IT support vendors to address issues or new setups.</li><li>Maintain an inventory of office technology and coordinate updates or replacements as needed.</li><li>Provide basic tech assistance to staff (e.g., setting up video calls, troubleshooting printers, password resets).</li></ul>Qualifications<ul><li>Associate degree, Bachelor degree preferred in Accounting/Finance.</li><li>5+ years of accounting experience preferred.</li><li>Experience with QuickBooks required.</li><li>2+ years of administrative, office, or customer service experience.</li><li>Strong computer skills, including Microsoft Office (Word, Excel, Outlook).</li><li>Excellent communication, organization, and time management skills.</li><li>Ability to manage multiple tasks while maintaining attention to detail.</li><li>Professional, friendly, and dependable demeanor with a high level of discretion.</li><li>Experience supporting executive leadership or working in a nonprofit organization.</li><li>Commitment to the mission and values of Big Brothers Big Sisters.</li><li>Interest in youth development and community-based programs.</li></ul>Work Environment<ul><li>Office-based position located in Owatonna, Minnesota, with occasional travel for errands, meetings, or events.</li><li>Standard office hours with some flexibility for evening or weekend support for agency activities.</li></ul>About Big Brothers Big Sisters of Southern MinnesotaBig Brothers Big Sisters of Southern Minnesota empowers young people to reach their full potential through professionally supported, one-to-one mentoring relationships. Our team is passionate about creating positive pathways for youth, supporting volunteers and families, and strengthening the communities we serve.Job Type: Full-timePay: $50,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Office & Accounting Administrator

Overview We are seeking a dynamic and highly organized Office Manager / Executive Assistant to join our team! This vital role combines office management with executive administrative support, ensuring our daily operations run smoothly and efficiently. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating a productive work environment. You will serve as the backbone of our office, managing schedules, coordinating projects, and providing exceptional support to leadership. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in a fast-paced setting.Duties<ul><li>Oversee daily office operations, including supply management, filing systems, and front desk responsibilities to maintain a welcoming and organized environment</li><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision</li><li>Coordinate various projects and events from planning through execution, ensuring deadlines are met and logistics are handled seamlessly</li><li>Provide executive administrative support by preparing correspondence, proofreading documents, transcribing meetings, and managing phone etiquette on multi-line phone systems</li><li>Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping</li><li>Assist with personal assistant duties such as travel arrangements, personal scheduling, and confidential task management</li><li>Maintain accurate data entry records and ensure all filing is up-to-date for easy retrieval and compliance purposes</li></ul>Skills<ul><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration</li><li>Skilled in calendar management, including scheduling meetings and coordinating multiple priorities efficiently</li><li>Excellent communication skills with professional phone etiquette across multi-line phone systems</li><li>Experience with bookkeeping software like QuickBooks for financial transactions and recordkeeping</li><li>Strong attention to detail in proofreading, transcription, and data entry tasks</li><li>Ability to handle clerical responsibilities such as filing, data management, and front desk duties confidently</li><li>Knowledge of project coordination techniques to support team initiatives effectively</li><li>Familiarity with office technology including Microsoft Outlook Calendar and DocuSign for digital signatures</li><li>Customer service orientation to assist visitors or clients warmly while maintaining professionalism</li></ul>Join us in this energetic role where your organizational prowess will directly impact our success! We value proactive individuals who thrive on multitasking and delivering exceptional support. If you&rsquo;re ready to be an essential part of a vibrant team dedicated to excellence&mdash;apply today!Pay: $24.34 - $26.52 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Sacramento, CA 95825

Office Manager / Executive Assistant

Join Big Brothers Big Sisters and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Big Brothers Big Sisters

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Office & Accounting Administrator

Office Manager / Executive Assistant