Qureos Mentor

Binding Minds

ABOUT THE ROLEThe Practice Coordinator performs a wide range of administrative tasks to support assigned attorneys and other timekeepers and plays an integral role in daily practice support, combining premier assistance with administrative, organizational, project-based, and practice-related responsibilities to provide comprehensive support. The Coordinator leverages detailed knowledge of legal procedures, firm operations, and client needs to ensure seamless and efficient management of attorney schedules, client matters, billing, and practice-related projects. This individual provides a high level of client service and support while producing a high volume of consistently excellent work product.Administrative Coordination<ul><li>Maintains detailed calendars displaying appointments, deadlines, travel schedules, and conference calls. Proactively tracks important dates to ensure timely completion of key tasks.</li><li>Provides professional relationship management with external and internal clients. Serves as a direct point of contact for telephone calls, emails, and in-person inquiries. Exercises sound judgment when screening communications, facilitating effective follow-up and high-quality client service.</li><li>Creates and maintains client/matter lists and communication lists. Maintains contacts in Outlook and Salesforce.</li><li>Manages both paper and electronic files in compliance with the firm&rsquo;s records management policies, ensuring confidentiality and accuracy. Creates and maintains working files and binders as requested. Utilizes firm-provided software to accurately store email messages and maintain and retrieve files.</li><li>In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.</li><li>Utilizes firm-designated workflow software to open and close matters. Processes and tracks conflict reports. Prepares engagement letters. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm&rsquo;s data security policy.</li></ul>General Practice Support<ul><li>Creates, edits, proofreads, and finalizes complex and practice specific legal and administrative documents, forms, and correspondence, ensuring accuracy and completeness.</li><li>Engages in active coordination of practice-related projects such as practice group meetings and initiatives, client or industry research, and event planning. Interprets objectives, designs project timelines, and ensures that deliverables align with the firm&rsquo;s expectations.</li><li>Supports attorneys&rsquo; efforts to maintain client relationships. Coordinates pitch materials, tracks leads, updates contact databases, and arranges key client meetings. Assists with social media or targeted outreach.</li><li>Partners with other administrative departments (Billing, Marketing, IT, Office Services) to assemble critical information, coordinate billing tasks, and maintain client satisfaction.</li></ul>Billing and Financial Administration<ul><li>Upon attorney request, diligently manages attorney time, including inputting timenotes provided by attorney, editing and proofreading, and ensuring compliance with matter codes and billing guidelines. Proactively reminds attorneys of time entry deadlines and collaborates with them to ensure timely submission. Collaborates with attorneys to finalize and submit time daily.</li><li>Collaborates with Client Account Manager, Pricing Team, and attorneys to respond to client requests for budgets, projections, costs incurred, and related reports.</li><li>Collaborates with Client Account Specialist or Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and performing final proofing and sending out final invoices. May assist with collection efforts. Coordinates client, matter, and timekeeper inquiries.</li><li>Prepares expense reimbursements, reconciles travel expenditures, arranges for payment of invoices, and prepares check requests as needed.</li></ul>Travel and Meeting Logistics<ul><li>Books travel (domestic and international) through designated travel providers, considering attorney preferences, cost guidelines, and itinerary efficiencies.</li><li>Organizes in-person or virtual conferences, meetings, meals, seminars, and client events, including making reservations, sending invitations and tracking attendees, booking conference rooms, catering arrangements, confirming audio/video logistics, and final follow-up.</li><li>Thoroughly organizes itineraries, prepares comprehensive travel documents, and disseminates meeting agendas or background information in advance. Prepares and disseminates both hard-copy and electronic materials.</li></ul>Team and Leadership Support<ul><li>Works proactively and efficiently to free attorneys from administrative burdens, allowing them to focus on core legal tasks. Anticipates attorneys&rsquo; needs by outlining upcoming deadlines, preparing relevant background materials, and prioritizing tasks.</li><li>Communicates professionally and courteously with clients, external counsel, and vendors, upholding a polished firm image.</li><li>Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. May participate in departmental projects designed to streamline workflow and/or resolve issues. Proactively supports the firm&rsquo;s strategic initiatives and operational improvements.</li><li>Acts and assists as a proactive mentor for junior department members and new employees. Assists with training on specific firm processes, software, and procedures as requested.</li></ul>ABOUT YOU<ul><li>Bachelor&rsquo;s or Associate&rsquo;s degree in business, finance, or a related field and relevant certifications is highly preferred.</li><li>Minimum 3+ years&rsquo; experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas.</li><li>Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met.</li><li>Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential.</li><li>A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced.</li><li>Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm.</li><li>Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines.</li><li>Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality.</li><li>Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.</li><li>Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.</li></ul>Job Type: TemporaryPay: $46.15 - $56.00 per hourExpected hours: 40 per weekWork Location: In person

Temp Practice Coordinator

Job Overview<ul><li>Supports Senior Category Managers in the execution of their regional and global sourcing events that are high complexity across all assigned categories including sourcing administration and event support. Leads project execution for assigned events. Uses defined strategic sourcing methodologies, tools, and templates to ensure a fair, open and competitive sourcing process.</li><li>Supports Senior Category Managers in the development of their regional and global sourcing strategies that are high complexity across a broad variety of categories including, but not limited to Loss Prevention, Facilities, Waste, Supply Chain, Fixtures, Construction, Engineering, Supplies, Energy, HR and Marketing. Leads strategy development for assigned events.</li><li>Leads cross-functional teams in the execution of Strategic Sourcing initiatives and the implementation of category strategies.</li><li>Collaborates with Business Partners to drive value for the business while maintaining high quality service standards. Builds trust with key Business Partners to ensure alignment and satisfaction. Responsible for Business Partner relationship management including senior leaders.</li><li>Participates in the development and execution of contracts and ensuring compliance to the company's Approval Authority Schedule and Audit requirements.</li><li>Develops negotiation strategy and conducts negotiations.</li><li>Actively participates in Global Category Management Teams for assigned categories establishing solid partnerships with our Global peers and colleagues.</li><li>Identifies and executes against opportunities for specification alignment, process improvement, and demand management.</li><li>Supports supplier relationship management programs.</li><li>Ensures, in partnership with Global Procurement Operations, a compliant &lsquo;Source-to-Pay&rsquo; process is in place for all eligible Business Partner spend.</li><li>Monitors and reports category-specific savings and performance metrics.</li><li>Collects and actively challenges current product or service requirements; presents new sourcing strategies to drive cost savings; recommends new ways to manage demand through process re-design.</li></ul>Minimum Qualifications<ul><li>Bachelor degree or Post-Secondary education in Supply Chain Management, Business or equivalent experience</li><li>Strong knowledge of sourcing and procurement.</li><li>Knowledge of or experience in one or more the following categories: Loss Prevention, Facilities, Waste, Supply Chain, Fixtures, Construction, Engineering, Supplies, Energy, HR and Marketing</li><li>Strong business acumen.</li><li>Strong organizational and project management skills.</li><li>Strong command of procurement/sourcing systems and Microsoft Suite</li><li>Excellent interpersonal relationship development skills when interacting with associates, colleagues, leaders, Business Partners and suppliers.</li><li>Ability to analyze data related to spend, supplier performance, and market trends. Ability to recognize trends within spend categories.</li><li>Strong presentation skills, with experience presenting information to senior leaders.</li><li>Excellent verbal and written communication skills.</li><li>Developed management, training and development skills.</li><li>Preference for candidates with experience in the retail industry and managing multinational Business Partners and suppliers.</li></ul>Preferred Qualifications<ul><li>Master&rsquo;s degree in supply chain management, Business or related field</li><li>Minimum 5 years strategic sourcing, procurement or related experience; 1+ years managerial experience a plus</li><li>Preference for candidates with experience in the retail industry and managing multinational Business Partners and suppliers.</li></ul>Job Type: ContractPay: $60.00 - $67.00 per hourWork Location: In person

Procurement Manager

The IP Administrator (Patent) (IPA) provides support to one or more practitioners which requires strong knowledge in domestic patent prosecution. The IPA may also provide dedicated support to one or more clients. The IPA is responsible for preparing legal documents associated with domestic patent prosecution; maintaining dockets, files, and data integrity; interacting with clients and related personnel; providing practice support and assistance; and serving as a liaison between practitioner and external and/or internal team members or departments. The IPA operates independently and as a service-oriented team member who contributes positively to the department and firm.ESSENTIAL FUNCTIONS:<ul><li>Independently prepares legal documents, reports, and correspondence associated with domestic patent prosecution for practitioners and/or clients.</li><li>Prepares and files documents with USPTO.</li><li>Assists practitioners manage their dockets according to firm practices.</li><li>Organizes and maintains the integrity of electronic data and files relating to clients&rsquo; intellectual property in accordance with firm policy and procedures.</li><li>Reviews incoming correspondence including paper and electronic mail, facsimiles, docketed information, and/or client instructions and takes necessary action in accordance with firm policy and procedures.</li><li>Demonstrates strong proficiency with a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, and applicable IP software solutions. Learns new applications as needed.</li><li>Uses exceptional communication skills to interact with various parties via telephone, electronic mail, and facsimile as necessary.Consistently follows-up and maintains open lines of information-sharing with client(s), practitioner(s), direct supervisor, and other firm management and personnel as needed.</li><li>Coordinates with colleagues and/or departments to ensure successful completion of assigned tasks and other requests in a timely manner.</li><li>Researches and retrieves information for the completion of assigned tasks utilizing applicable resources.Such resources may include the firm Intranet, firm training materials, legal rules books (e.g., the MPEP, etc.), the USPTO website, etc.</li><li>Acts as a resource for others to enhance overall productivity of the firm.</li><li>Participates in pilot programs and/or product deployments as needed.</li><li>Assists with testing of new and/or updated systems as needed.</li><li>Provides problem-solving research and feedback relating to new and/or revised procedures, workflow efficiencies, law and/or rule changes, group/department/firm initiatives, etc. as needed.</li><li>Assists with guiding, mentoring, and training others as needed.</li><li>Assists and supports direct supervisor and other firm management with special projects/requests and/or additional direct practitioner and/or client support as needed.</li><li>Performs general administrative and support duties or tasks as required and requested.</li><li>Takes on additional responsibilities as needed and assigned.</li></ul>QUALIFICATIONS:<ul><li>Bachelor&rsquo;s degree preferred.</li><li>Minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional setting.Law firm setting preferred.</li><li>Comprehensive knowledge of domestic patent prosecution procedural terminology, requirements, and workflow.</li><li>Strong oral and written communication skills.</li><li>Proven interpersonal skills and ability to work effectively with different levels of constituencies both as an individual contributor and in a team setting.</li><li>Exceptional critical thinking, interpretive, and problem-solving skills.</li><li>Exceptional organizational skills with meticulous attention to accuracy and detail.</li><li>Proven ability to prioritize own work.</li><li>Flexibility and resourcefulness, and a strong willingness to support the firm and its business needs.</li><li>Proven ability to respond calmly, efficiently, and effectively in stressful situations.</li><li>Strong proficiency in MS Outlook, Word, and Excel, and applicable IP software solutions.</li><li>Comfort using new technologies and databases.</li><li>Demonstrated ability to handle multiple tasks simultaneously, and able to prioritize tasks in a very efficient manner.</li><li>Demonstrated success functioning in a demanding service-oriented environment.</li><li>Ability to maintain confidentiality of matters and other firm business information.</li><li>Punctual and reliable.</li><li>Ability to adhere to established work schedule, but with flexibility required to respond to workload demands and work additional hours when necessary.</li></ul>Job Type: Full-timePay: $62,219.03 - $108,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>patent prosecution : 3 years (Required)</li></ul>Work Location: On the road

Patent Prosecution Specialist

The IP Administrator (Patent) (IPA) provides support to one or more practitioners which requires strong knowledge in domestic patent prosecution. The IPA may also provide dedicated support to one or more clients. The IPA is responsible for preparing legal documents associated with domestic patent prosecution; maintaining dockets, files, and data integrity; interacting with clients and related personnel; providing practice support and assistance; and serving as a liaison between practitioner and external and/or internal team members or departments. The IPA operates independently and as a service-oriented team member who contributes positively to the department and firm.ESSENTIAL FUNCTIONS:<ul><li>Independently prepares legal documents, reports, and correspondence associated with domestic patent prosecution for practitioners and/or clients.</li><li>Prepares and files documents with USPTO.</li><li>Assists practitioners manage their dockets according to firm practices.</li><li>Organizes and maintains the integrity of electronic data and files relating to clients&rsquo; intellectual property in accordance with firm policy and procedures.</li><li>Reviews incoming correspondence including paper and electronic mail, facsimiles, docketed information, and/or client instructions and takes necessary action in accordance with firm policy and procedures.</li><li>Demonstrates strong proficiency with a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, and applicable IP software solutions. Learns new applications as needed.</li><li>Uses exceptional communication skills to interact with various parties via telephone, electronic mail, and facsimile as necessary.Consistently follows-up and maintains open lines of information-sharing with client(s), practitioner(s), direct supervisor, and other firm management and personnel as needed.</li><li>Coordinates with colleagues and/or departments to ensure successful completion of assigned tasks and other requests in a timely manner.</li><li>Researches and retrieves information for the completion of assigned tasks utilizing applicable resources.Such resources may include the firm Intranet, firm training materials, legal rules books (e.g., the MPEP, etc.), the USPTO website, etc.</li><li>Acts as a resource for others to enhance overall productivity of the firm.</li><li>Participates in pilot programs and/or product deployments as needed.</li><li>Assists with testing of new and/or updated systems as needed.</li><li>Provides problem-solving research and feedback relating to new and/or revised procedures, workflow efficiencies, law and/or rule changes, group/department/firm initiatives, etc. as needed.</li><li>Assists with guiding, mentoring, and training others as needed.</li><li>Assists and supports direct supervisor and other firm management with special projects/requests and/or additional direct practitioner and/or client support as needed.</li><li>Performs general administrative and support duties or tasks as required and requested.</li><li>Takes on additional responsibilities as needed and assigned.</li></ul>QUALIFICATIONS:<ul><li>Bachelor&rsquo;s degree preferred.</li><li>Minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional setting.Law firm setting preferred.</li><li>Comprehensive knowledge of domestic patent prosecution procedural terminology, requirements, and workflow.</li><li>Strong oral and written communication skills.</li><li>Proven interpersonal skills and ability to work effectively with different levels of constituencies both as an individual contributor and in a team setting.</li><li>Exceptional critical thinking, interpretive, and problem-solving skills.</li><li>Exceptional organizational skills with meticulous attention to accuracy and detail.</li><li>Proven ability to prioritize own work.</li><li>Flexibility and resourcefulness, and a strong willingness to support the firm and its business needs.</li><li>Proven ability to respond calmly, efficiently, and effectively in stressful situations.</li><li>Strong proficiency in MS Outlook, Word, and Excel, and applicable IP software solutions.</li><li>Comfort using new technologies and databases.</li><li>Demonstrated ability to handle multiple tasks simultaneously, and able to prioritize tasks in a very efficient manner.</li><li>Demonstrated success functioning in a demanding service-oriented environment.</li><li>Ability to maintain confidentiality of matters and other firm business information.</li><li>Punctual and reliable.</li><li>Ability to adhere to established work schedule, but with flexibility required to respond to workload demands and work additional hours when necessary.</li></ul>Job Type: Full-timePay: $65,000.00 - $108,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: On the road

Join Binding Minds and explore 4   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Binding Minds

ABOUT_COMPANY

Temp Practice Coordinator

Procurement Manager

Patent Prosecution Specialist

Patent Prosecution Specialist