Abrar Admin

Bloom Talent

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 A prominent health and wellness thought leader is looking for a Personal Assistant to be the steady, behind-the-scenes force that keeps his home and personal life running seamlessly. In this role, you'll work in close partnership with the Executive Assistant to provide fully integrated support &mdash; translating his busy schedule of podcasts, appearances, and travel into a perfectly prepared home and life. You'll manage vendors, keep the household stocked and organized, ensure the right bag is in the right car at the right time, and build the systems and documentation that make everything run smoothly. Someone high-touch who takes pride in the details, thinks five steps ahead and naturally anticipates needs, and can keep a dynamic principal on track. This is an in-person role based in the Principal's home in Santa Barbara/Montecito with occasional after-hours and weekend flexibility as needed. 120-150K+ DOE + full benefits.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
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 Serve as the on-site point person at the home, maintaining the household's day-to-day flow.
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 Manage household vendors, including scheduling, coordinating, and following up on all service providers.
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 Monitor and restock household supplies, supplements, and prescriptions.
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 Maintain light tidiness throughout the day; regular housekeepers are on rotation, but this person keeps shared spaces presentable between cleans
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 Keep two vehicles ready at all times and load the appropriate bag and items for outings.
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 Run personal errands such as dry cleaning, grocery shopping, pharmacy runs, and occasional personal shopping.
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 Care for and feed chickens on the property.
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 Prepare everything needed for each day, including podcast days, appearance days, and travel days, ensuring each has its own checklist and setup.
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 Prepare the Principal for trips and events. Packing for trips using maintained packing checklists, anticipating what's needed, and being prepared. Assist with ironing and organizing the wardrobe for appearances and events.
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 Work in close coordination with the Executive Assistant, who manages the Principal's calendar and professional schedule, translating commitments into physical preparation at home.
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 Coordinate transportation logistics to the airport and home.
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 Build and maintain a comprehensive house manual to record how systems work, where things are, and how guests and family members can navigate the home independently.
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 Create clear SOPs for all recurring tasks to keep things running smoothly. Proactively build redundancy into all systems.
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 Qualifications:
 
 
 
 
 
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 Previous experience as an Executive Assistant and Personal Assistant, with an understanding of both roles, for effective collaboration.
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 Experience supporting a high-profile or dynamic Principal is preferred.
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 Highly organized and process-oriented. Systems-oriented with a strong ability to maintain structures.
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 Proactive and anticipatory, thinking steps ahead.
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 Ability to collaborate and work hand-in-hand with the Executive Assistant.
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 Holistic, nurturing approach to support and ensure the Principal stays on track.
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 Tech-savvy with experience creating SOPs and processes.
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Personal Assistant to Wellness Leader

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 Venture firm focused on early-stage, growth-oriented investments, and founded by a well-known tech entrepreneur, is looking for an Executive Assistant. This is an exciting opportunity to join a tight-knit, small team focused on doing meaningful work. In this role, you&rsquo;ll support the Founder, own calendar and scheduling management, travel coordination, communication follow-up and management, coordination with the family office, light personal support, and some firm operations support. Someone who works well independently, takes pride in providing high-quality work with a do-whatever-it-takes mentality. This is a hybrid role, ideally someone based in the Santa Barbara/Ventura area or LA who is able to meet with the Founder a few days/week. 140-170K+ DOE
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
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 Manage a complex calendar for the Founder &amp; CEO, including scheduling internal and external meetings across shifting priorities, resolving conflicts proactively, and keeping the Founder's days running cleanly.
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 Coordinate domestic and international travel logistics, including research, booking, and itinerary management for both commercial and private travel.
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 Monitor communications, assist with follow-ups, and proactively flag action items to help ensure timely execution.
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 Partner with external stakeholders, advisors, and service providers to coordinate time-sensitive or high-priority matters.
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 Support light operational and administrative coordination across a small team, helping keep projects, meetings, and priorities organized.
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 Provide light coordination support as needed, including handling personal logistics, reservations, research, and ad hoc requests.
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 Qualifications:
 
 
 
 
 
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 3+ years of previous experience as an Executive Assistant supporting a senior executive, founder, or principal in a fast-paced, high-expectation environment.
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 Background in venture capital, private investment, family office, or similarly high-touch environments is strongly preferred.
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 Highly polished, service-oriented, and proactive, with strong judgment and a white-glove approach to support.
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 Comfortable handling both professional and personal responsibilities with discretion, flexibility, and a solutions-oriented mindset.
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 Team-player, adaptable, and willing to take ownership of a wide range of tasks, including those that may fall outside a traditional executive assistant scope.
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 Comfortable operating in an environment where priorities may shift quickly, and the line between personal and professional support may be fluid.
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 Thrives in a remote, independent work environment and is highly responsive across email, Slack, text, and other communication channels.
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Executive Assistant to Founder at Early-stage Boutique VC

<div>
 
 Climate-focused venture capital firm is looking for an Executive Assistant to support a General Partner and other team members. This is an exciting opportunity to support a Partner leading the growth team of a mission-driven team shaping the future of sustainable innovation. In this role, you'll handle high-volume scheduling and calendar management, book travel and manage logistics, prepare for meetings, process expenses, and tackle ad hoc projects. Someone with a strong sense of taste and presentation who notices the small details, anticipates needs proactively, and brings genuine ownership to the role. This is an in-office role based in Los Angeles in Culver City. 150-160K+ DOE + fully covered benefits, 401k after 1 year, and flexible PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
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 Provide support to a General Partner with the potential to support additional team members.
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 Handle high-volume scheduling and complex calendar management.
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 Book travel and manage trip logistics with attention to detail.
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 Prepare for meetings and ensure the executive is ready for engagements.
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 Process expenses and handle administrative tasks.
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 Take on ad hoc projects such as pulling together decks, etc.
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 Anticipate needs proactively and provide leverage to the executive.
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 Represent the firm professionally when interacting with visitors and stakeholders.
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 Qualifications:
 
 
 
 
 
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 3-5+ years as an Executive Assistant in venture capital, client services, or similar fast-paced environments.
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 Comfortable managing busy schedules and being highly responsive.
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 Strong sense of presentation and attention to detail.
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 Thoughtful and polished with high EQ.
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 Able to read situations and adjust approach accordingly.
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 Composed under pressure, staying calm in fast-paced environments.
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 Service-minded with a proactive approach to anticipating needs.
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 Strong organizational skills with excellent follow-through.
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</div>

Executive Assistant at Purpose-driven VC Firm

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 AI-focused venture firm building and operating startups is looking for an Executive Personal Assistant to support their Founder. This is an opportunity to be a strategic partner to a dynamic founder! In this role, you'll be overseeing a team of virtual admins and household staff to provide 24/7 coverage for the Executive. You'll act as the strategic brain directing the admin team while they handle execution on travel planning, calendar management, and inbox management, while being the on-the-ground support to handle ad hoc tasks, errands, and oversee the new office space. You will also manage the household staff, book personal appointments, and ensure the Executive's personal life is running smoothly. Someone who is adaptable, willing to wear multiple hats, and has a startup mentality, while also being comfortable working with ambiguity, and can translate direction into execution while keeping stakeholders informed. This is a hybrid role based in San Francisco&mdash;working between the CEO's residence and office downtown. Must be responsive and available outside traditional hours. Travel approximately 25% (roughly 1 week/month). 140-170K DOE + benefits, bonus eligible, and flexible PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
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 Provide both professional and personal support to the Founder, acting as a strategic partner who understands nuances, context, and priorities.
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 Lead and coordinate a team of four virtual Executive Assistants by providing direction, delegating tasks, and ensuring administrative requests and priorities are executed efficiently.
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 Oversee travel and transportation planning by outlining logistics, reviewing options, coordinating with vendors or charter services when needed, and guiding the team responsible for booking arrangements.
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 Handle inbox management, triaging priorities, and responding on behalf of the Founder.
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 Think several steps ahead and anticipate problems before they arise with creative, strategic problem-solving.
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 Coordinate personal logistics such as managing household staff and service providers, scheduling appointments, handling deliveries or errands, and ensuring day-to-day matters are organized.
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 Support office operations as needed, including assisting with office setup, ordering supplies, and helping maintain an organized and functional workspace.
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 Manage ad hoc projects and urgent requests while maintaining clear communication and follow-through on progress and outcomes.
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 Qualifications:
 
 
 
 
 
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 Experience providing high-level executive support in a fast-paced environment with the ability to manage both professional and personal priorities.
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 Strong leadership and coordination skills with experience guiding or collaborating with administrative teams to ensure efficient execution.
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 Highly organized with exceptional attention to detail and the ability to manage multiple schedules, priorities, and moving pieces simultaneously.
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 High EQ with the ability to communicate thoughtfully and navigate interactions with a wide range of stakeholders and personalities.
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 Resourceful and proactive professional with a startup mindset who is comfortable wearing multiple hats and taking ownership of responsibilities.
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 Comfortable working with ambiguity and translating high-level direction into clear action while keeping leadership informed on progress.
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 Quick learner who thrives in a fast-paced environment and can adapt quickly as priorities evolve.
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 Open to traveling approximately 25% of the time (roughly 1 week per month).
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 Comfortable with non-traditional availability&mdash;responsive and communicative outside core hours when needs arise.
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Executive Personal Assistant to Founder at AI-focused Venture Firm

Join Bloom Talent and explore 4   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Bloom Talent

About Company

Personal Assistant to Wellness Leader

Executive Assistant to Founder at Early-stage Boutique VC

Executive Assistant at Purpose-driven VC Firm

Executive Personal Assistant to Founder at AI-focused Venture Firm