Qureos Mentor

Botanical Designs LLC

If interested in applying for this position, an assessment via the provided link is required upon completion of an application
 
https://assessment.predictiveindex.com/bo/59S8/OperationsCoordinator_Sep2025_174226
 
Company Overview
 
Botanical Designs and its affiliates, Foliage Design Systems, and McCaren Designs are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday décor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.
 
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Position Summary
 
The Operations Coordinator supports the daily functions of the business with a strong focus on procurement, inventory management, data entry, and internal coordination. This role plays a key part in ensuring efficient operations across departments and timely delivery of materials for our landscape and holiday décor projects. The ideal candidate is organized, detail-oriented, and adaptable, with a proactive approach to problem-solving and collaboration.
 
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Key Responsibilities
 
Procurement & Vendor Management
 
Source and order materials including, but not limited to, plants, décor items, lighting, installation supplies, and office products.
 
Maintain strong vendor relationships and track deliveries to meet project and office needs.
 
Use Aspire software to create purchase orders, track inventory, and manage job costing.
 
Forecast material needs in coordination with the design and field teams.
 
Warehouse & Product Management
 
Receive incoming deliveries, verify accuracy, and ensure proper storage in the warehouse.
 
Coordinate with warehouse staff and field teams to distribute materials for scheduled jobs.
 
Maintain inventory levels and assist with conducting regular inventory audits, as needed.
 
Data Entry & System Management
 
Accurately enter and update all purchase orders, inventory records, invoices, and job-related data in Aspire.
 
Maintain up-to-date documentation of deliveries, stock usage, and system records.
 
Generate reports from Aspire to support procurement, inventory, and project tracking.
 
Organize and maintain both digital and physical filing systems related to orders and inventory.
 
Operational & Client Coordination
 
Communicate professionally with clients regarding order status, scheduling, and delivery-related inquiries.
 
Coordinate with field crews to ensure timely availability of materials for installations.
 
Support logistics planning, vendor delivery tracking, and internal team communication.
 
Respond to client and vendor inquiries via phone and email in a timely and courteous manner.
 
Provide general administrative and office support, including ordering supplies and maintaining a well-stocked office environment.
 
Assist during seasonal workload spikes, particularly around holiday décor installations.
 
Perform other duties as assigned to support operational and business needs.
 
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Qualifications
 
2+ years of experience in procurement, operations coordination, or data entry (preferably in landscaping, design, or décor-related industries)
 
Working knowledge of Aspire software (strongly preferred)
 
Strong organizational skills and attention to detail
 
High level of accuracy in data entry and documentation
 
Proficient in Microsoft Office Suite, especially Excel
 
Excellent verbal and written communication skills
 
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
 
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Preferred Qualifications
 
Experience managing seasonal inventory and time-sensitive purchasing
 
Familiarity with plant materials, holiday décor, or landscape installation workflows
 
Experience in warehouse receiving or inventory control
 
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Working Conditions
 
Full-time, in-person position
 
Warehouse presence is required to assist with receiving or inventory
 
Additional hours will be required during peak holiday and seasonal installation periods

Operations Coordinator

Join Botanical Designs LLC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Botanical Designs LLC

ABOUT_COMPANY

Operations Coordinator