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Brody Gapp LLP

EXECUTIVE LEGAL ASSISTANT &mdash; SENIOR LEVELLocation: Remote (West Coast hours preferred; strong candidates from all U.S. time zones considered)Type: Full-Time Employee (90-day introductory period)Reports To: Managing PartnerStart Date: ImmediatePlease read this posting in full and follow the application instructions below. Prior legal experience is required. Incomplete applications will not be reviewed.About the FirmBrody | Gapp LLP is a nationally recognized, remote-first boutique litigation and compliance firm serving the mortgage banking industry nationwide. Led by founding partners with over 50 years of combined experience as former general counsel, chief compliance officers, and litigators, the firm delivers proactive, business-focused counsel across regulatory compliance, complex litigation, and strategic advisory services. Our clients include independent mortgage banks, credit unions, depositories, fintechs, and related service providers across the country.We are also at the forefront of AI governance in financial services &mdash; advising lenders and technology vendors on emerging regulatory frameworks, publishing industry-leading analysis, and developing practical compliance tools for an industry in rapid transformation.The RoleWe are seeking a highly organized, initiative-taking Executive Legal Assistant to serve as a critical operational partner to the Managing Partner and firm attorneys and paralegals. This is not a passive support role &mdash; you will be the central point of coordination ensuring that legal deadlines, marketing initiatives, administrative operations, and client-facing deliverables run with precision and accountability.This position requires high-volume output on a daily basis. All new hires begin with a 90-day introductory period with structured performance milestones and a formal review &mdash; designed to ensure a strong mutual fit before long-term commitment. The ideal candidate brings senior-level experience in legal administration, thrives in a fast-paced, client-facing environment, exercises sound independent judgment, and is energized by working at the intersection of law, compliance, and business strategy.While this is a fully remote position built on flexibility and trust, occasional travel-related tasks will be required &mdash; including mailing client documents via USPS or FedEx and other firm-related errands as necessary.RESPONSIBILITIESLegal Operations &amp; Deadline Management- Manage and monitor all legal deadlines, court filing dates, regulatory submission timelines, and compliance calendars across multiple attorneys- Prepare, proofread, format, and file legal documents, correspondence, memoranda, and client deliverables with meticulous attention to detail- Assist with e-filings and maintaining organized case files- Open and close matters, run conflict checks, and maintain file accuracy- Track attorney calls, meetings, and daily time spent; draft corresponding time entries into the billing system on a daily basis- Scan, organize, and edit PDFs and maintain document repositories- Coordinate with courts, agencies, opposing counsel, and clients on scheduling and filingsCalendar, Communications &amp; Executive Support- Serve as the primary gatekeeper for the Managing Partner's calendar, inbox, communications, and priorities- Consistently review incoming emails &mdash; prepare draft responses and flag potentially urgent matters requiring attorney attention- Coordinate communication between the Managing Partner, attorneys, clients, and third parties- Manage incoming calls, correspondence, and document flow- Coordinate travel arrangements, meeting logistics, and event planning- Process expense reports, track invoicing timelines, and liaise with accounting and bookkeeping- Manage vendor relationships and office technology platforms- Handle confidential and sensitive information with the highest degree of discretionMarketing &amp; Business Development Support- Coordinate the production, editing, and distribution of firm publications, articles, newsletters, and industry commentary- Manage social media scheduling, website content updates, and marketing calendar deadlines- Support conference and speaking engagement logistics &mdash; including registrations, materials preparation, and travel coordination- Maintain media contact lists and coordinate with industry publications and podcast producers- Assist with CRM updates and client relationship trackingRequired Qualifications- Minimum 7 years of experience as an executive-level legal assistant, legal secretary, or senior administrative professional in a law firm or corporate legal department- Solid understanding of litigation terminology, court procedures, and legal document preparation- Strong writing, communication, and proofreading skills- High proficiency with MS Outlook, MS Word, and PDF management tools; working familiarity with Excel and PowerPoint- Ability to manage email and calendar priorities across multiple attorneys simultaneously- Typing speed of 60&ndash;80+ WPM- Exceptional organization, judgment, follow-through, and demonstrated reliability- Absolute discretion and professionalism with confidential mattersPreferred Qualifications- Experience with ShareFile, SharePoint, Microsoft Teams, Goldfinch, and LeanLaw- Experience supporting attorneys in regulatory compliance, financial services, or mortgage banking- Paralegal certificate or formal legal secretary training- Familiarity with marketing tools (e.g., Mailchimp, WordPress, LinkedIn, Canva)- Comfort working with AI-assisted tools and emerging legal technology platforms- Notary public commission (or willingness to obtain)Core Competencies- Meticulous attention to detail and exacting standards in legal document preparation- Strong problem-solving and independent decision-making- Composure under pressure and polished professionalism with clients and third parties- Ability to manage multiple competing tasks and deadlines without sacrificing accuracy- Initiative, accountability, and a positive, service-driven attitudeWhat We Offer- Competitive salary commensurate with experience- Fully remote work environment, with flexibility and trust- 90-day introductory period with clear performance benchmarks &mdash; structured so both sides can confirm the right fit- Direct partnership with firm leadership on high-visibility matters- Exposure to cutting-edge work at the intersection of law, mortgage banking, and AI governance- Opportunity to grow with a dynamic, nationally recognized firm- Supportive, collegial culture that values operational excellence, integrity, and initiativeTo ApplySubmit the following to admin@brodygapp.com:1. Resume &mdash; demonstrating relevant legal administrative experience2. Salary requirements &mdash; applications without compensation range/expectations will not be considered3. Brief cover letter addressing:- Your experience managing legal deadlines and administrative operations in a law firm or legal department- A specific example of how you improved an administrative process or workflow in a prior role- Your comfort level working in a fully remote environment with a high degree of autonomyApplications will be reviewed on a rolling basis. Position is available immediately.Pay: $30.00 - $40.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Hybrid remote in Irvine, CA 92603

Executive Legal Assistant

<div>Description: 
Brody Gapp LLP&mdash;a nationally recognized, remote-first boutique litigation and compliance firm&mdash;is seeking an experienced Legal Secretary / Executive Assistant to support the Managing Partner and firm attorneys. This role is ideal for someone who is highly organized, initiative-taking, and comfortable operating in a fast-moving, client-facing environment.
This is a part-time Independent Contractor position with potential for full-time expansion. West Coast hours preferred, though strong candidates from all locations will be considered. Applicants must submit a resume and salary requirements to be considered.
Key Responsibilities<ul><li>
Manage attorney calendars, inboxes, scheduling, and occasional travel.</li><li>
Review emails and prepare draft responses for attorney review.</li><li>
Coordinate communication between the Managing Partner, attorneys, clients, and third parties.</li><li>
Manage incoming calls, correspondence, and document flow.</li><li>
Assist with time entry, e-filings, and maintaining organized case files.</li><li>
Open and close matters, run conflict checks, and maintain file accuracy.</li><li>
Prepare, proofread, and format documents with strong attention to detail.</li><li>
Prioritize competing deadlines and support multiple attorneys simultaneously.</li><li>
Scan, organize, and edit PDFs; maintain digital file hygiene.</li><li>
Uphold confidentiality, professionalism, and a solutions-oriented mindset.</li></ul>
Required Qualifications<ul><li>
Prior experience as a legal secretary/legal assistant.</li><li>
Strong writing, communication, and proofreading skills.</li><li>
Solid understanding of litigation terminology and court procedures.</li><li>
High proficiency with Outlook, MS Word; familiarity with Excel and PowerPoint.</li><li>
Ability to manage email and calendar priorities across multiple attorneys.</li><li>
Exceptional organization, judgment, and follow-through.</li><li>
Typing speed of 60&ndash;80 WPM.</li><li>
Demonstrated reliability, discretion, and resourcefulness.</li></ul>
Core Competencies<ul><li>
Meticulous attention to detail</li><li>
Strong problem-solving and independent decision-making</li><li>
Composure under pressure and professionalism with clients</li><li>
Ability to juggle multiple tasks and deadlines</li><li>
Initiative, accountability, and a positive, service-driven attitude</li></ul>
Benefits<ul><li>
Comprehensive benefits package available.</li></ul>
Requirements:

As listed above</div>

Legal Assistant

Join Brody Gapp LLP and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Brody Gapp LLP

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Executive Legal Assistant

Legal Assistant