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Bros Mastermind Events Dubai

Job SummaryWe are seeking a highly organized and experienced Procurement Coordinator to manage the end-to-end procurement process for events and exhibitions. This role is responsible for vendor sourcing, purchasing, contract negotiation, cost control, inventory, and logistics coordination to ensure timely delivery of high-quality materials and services within budget.Key ResponsibilitiesVendor Sourcing &amp; Management<ul><li>Identify, evaluate, and onboard suppliers for event-related services (staging, AV, lighting, catering, branding, etc.)</li><li>Build and maintain strong relationships with reliable vendors</li><li>Conduct market research and negotiate competitive pricing and terms</li></ul>Purchasing &amp; Order Management<ul><li>Manage procurement of materials, equipment, and services for events</li><li>Prepare and process purchase orders with proper approvals</li><li>Coordinate with logistics teams to ensure timely delivery</li><li>Maintain accurate procurement, inventory, and contract records</li></ul>Cost Control &amp; Budgeting<ul><li>Develop procurement plans aligned with event budgets and timelines</li><li>Track procurement costs and ensure cost efficiency</li><li>Prepare procurement and cost-saving reports</li></ul>Contract Negotiation &amp; Compliance<ul><li>Negotiate contracts, terms, and conditions with suppliers</li><li>Ensure contracts comply with company policies and legal requirements</li><li>Monitor supplier performance and resolve issues</li></ul>Quality Control &amp; Risk Management<ul><li>Ensure goods and services meet quality standards</li><li>Address supplier delays, shortages, or quality concerns proactively</li></ul>Inventory &amp; Logistics Management<ul><li>Monitor stock levels of frequently used materials</li><li>Track exhibition assets and promotional items</li><li>Manage vehicles, drivers, scheduling, maintenance, and logistics operations</li></ul>Internal Coordination<ul><li>Work closely with event planning, design, and logistics teams</li><li>Communicate procurement timelines, risks, and supplier performance clearly</li></ul>Required QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Supply Chain, Business Administration, Event Management, or related field</li></ul>Experience<ul><li>3+ years of procurement experience (events/exhibitions preferred)</li><li>Experience managing procurement for large-scale events</li><li>Vendor management, contract negotiation, and cost control experience</li><li>Minimum 2 years of hands-on ERP system experience</li></ul>Skills &amp; Knowledge<ul><li>Strong negotiation and organizational skills</li><li>Ability to manage multiple projects under tight deadlines</li><li>Proficiency in ERP systems (SAP, Oracle, or similar)</li><li>Knowledge of events &amp; exhibitions suppliers and materials</li></ul>Soft Skills<ul><li>Excellent communication skills</li><li>Strong problem-solving ability</li><li>Team-oriented and adaptable</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time delivery of event materials and services</li><li>Budget adherence and cost optimization</li><li>Supplier performance and contract compliance</li><li>Risk reduction and issue resolution</li><li>Successful contract negotiations</li></ul>Apply now if you meet the above criteria and are ready to take ownership of exciting projects in the events and exhibitions industry.Job Type: Full-time

Procurement Coordinator(Events & Exhibitions Industry Only)

Job SummaryWe are looking for a Creative 3D Designer to join our events and exhibitions team. The ideal candidate will be responsible for creating high-quality 2D and 3D visualizations, renderings, and design concepts for exhibitions, events, and installations. This role requires strong creative thinking, technical expertise, and close coordination with project, production, and installation teams.Key Responsibilities<ul><li>Create photo-realistic 3D renderings, animations, and visual presentations</li><li>Develop 2D &amp; 3D graphics and visualizations for event and exhibition projects</li><li>Understand company vision, client briefs, and brand guidelines</li><li>Support the creative lead in developing innovative design concepts for proposals</li><li>Prepare CAD plans, workshop drawings, and fabrication details</li><li>Coordinate closely with Project Managers and Production teams</li><li>Provide all drawings and materials required for fabrication and installation</li><li>Manage multiple projects from concept to final delivery</li><li>Ensure designs are delivered on time and within approved specifications</li><li>Maintain design documentation and daily monitoring updates</li><li>Assist during installation and build-up when required</li><li>Participate in brainstorming sessions and team meetings</li><li>Propose continuous improvements in design processes</li><li>Maintain professional appearance and follow UAE dress code guidelines</li></ul>Required Qualifications<ul><li>Degree or Diploma in Design, Interior Design, Architecture, or related field</li><li>Relevant certification in 3D design software is an advantage</li><li>Proven experience in events and exhibitions design preferred</li></ul>Skills &amp; Technical Expertise<ul><li>Proficient in 3D Max, CAD, and rendering software</li><li>Strong knowledge of joinery, fabrication detailing, and local materials</li><li>Ability to prepare workshop drawings and production-ready designs</li><li>Strong visual, spatial, and conceptual thinking skills</li><li>Knowledge of VR / AR tools is an advantage</li><li>Excellent communication and presentation skills</li><li>Ability to work under pressure and manage tight deadlines</li><li>Strong attention to detail and problem-solving skills</li><li>Team-oriented with a proactive and flexible mindset</li></ul>Why Join Us<ul><li>Work on high-profile events and exhibition projects</li><li>Creative and fast-paced working environment</li><li>Opportunity to collaborate with experienced production teams</li><li>Career growth and skill development opportunities</li></ul>Apply now with your updated CV and portfolio of 3D design work.Job Type: Full-time

Creative 3D Designer

Join Bros Mastermind Events Dubai and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Bros Mastermind Events Dubai

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Procurement Coordinator(Events & Exhibitions Industry Only)

Creative 3D Designer