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CALIFORCA TRADING LLC

Warehouse Incharge RoleThe warehouse keeper holds primary responsibility for :&sect; Inbound Goods management&sect; Outbound Goods Management&sect; Inventory Management&sect; Returns Management&sect; Damaged and Dead Stock Management&sect; Delivery and Driver Management (GPS Tracking)&sect; Staff Management&sect; Overall management, security, and accuracy of warehouse operations.Detailed ReponsibilitiesInbound Goods management<ul><li>Physical Verification: Personally verifies incoming shipments (both local and import)</li></ul>against supplier invoices and purchase orders, checking for damages, and confirmingquantities.<ul><li>Bin Allocation Strategy: Decides on the optimal bin location for new stock based on</li></ul>item type (e.g., fast-moving vs. slow-moving, bulk vs. small, chemicals vs. regularitems). For example, heavy items like garbage bins should be in lower, easily accessiblebins, while cleaning chemicals require designated, safe storage areas.<ul><li>Discrepancy Resolution: Identifies and resolves any discrepancies between the physical</li></ul>goods received and the shipping documents, communicating with the purchasingdepartment and suppliers as needed.<ul><li>Supervision of Put-Away: Oversees the warehouse staff to ensure they physically place</li></ul>the goods into the correct, assigned bins.<ul><li>Approve system entries for bin assignments and receipts, ensuring the physical setup</li></ul>matches digital records.Outbound Goods Management<ul><li>Workload Assignment: Assigns picking lists (generated by the Assistant from the</li></ul>system) to specific pickers based on workload and order complexity.<ul><li>Supervision of Picking and Segregation: Manages the entire picking process, ensuring</li></ul>staff accurately pick items for each invoice and then segregate them correctly bycustomer order before loading.<ul><li>Final Verification: Conducts a final check of picked and segregated goods against the</li></ul>invoice before they are loaded onto the vehicle. This includes a physical count andquality check. Loading Supervision: Oversees the loading process to ensure items are loaded correctly,preventing damage and ensuring the right orders are on the right vehicle.<ul><li>Invoice Tracking: Superevises and Track deliveries end-to-end, confirming</li></ul>proof of delivery and handling any post-dispatch issues.Inventory Management<ul><li>Cycle Count Oversight: Plans and schedules regular cycle counts (e.g., weekly for fast-</li></ul>moving items like sponges and towels, monthly for slower-moving cleaning machinery).<ul><li>Variance Investigation: Personally investigates significant discrepancies found during</li></ul>cycle counts, identifies root causes (e.g., picking error, receiving error), and implementscorrective actions.<ul><li>Stock Health Management: Uses system-generated reports on slow-moving and</li></ul>damaged stock to take action. He is responsible for ensuring these items are segregatedand for following up with management or sales on the agreed-upon process for disposalor liquidation.<ul><li>Bin Integrity: Regularly performs spot-checks to ensure that the physical location of</li></ul>items matches the system records.Returns Management<ul><li>Physical Inspection and Approval: Physically inspects all customer returns to</li></ul>determine their condition (resellable, damaged, etc.) and approves their acceptance.<ul><li>Segregation of Returns: Ensures that returned items are stored in a designated, separate</li></ul>section of the warehouse, and then trasnferred to correct bin as per system. Damaged tobe placed in Damaged zone and resallable to be placed in their respective Bins.<ul><li>System Approval: Provides final approval in the system (after informing accounts to</li></ul>enter the initial return record) to confirm the return is processed.Damaged and Dead Stock Management<ul><li>Dead stock management:</li></ul>o Run reports from the new system to identify slow-moving or obsolete inventoryand track them on daily or weekly basis.o Verify availability and sellability of the products.o Communicate with the sales or procurement teams to address dead stockconcerns to ensure clearance or disposal of the Dead Stock<ul><li>Damaged goods management:</li></ul>o Manage and supervise the process for handling damaged items.o Ensure these goods are segregated in a specific area and that properdocumentation is provided to the assistant for entry.o Communicate with procurement team to raise claims from suppliero Determine if goods can be sold at a cheaper rate or needs to be scrapped andcoordintae with management to sell off for cheap or scrap items.o Ensure photographic evidence or a detailed damage report is created for theassistant to file.Delivery and Driver Management (GPS Tracking)<ul><li>Route Management: Assign delivery schedules and routes to drivers based on</li></ul>system reports, delivery areas, and vehicle space.<ul><li>GPS Monitoring and Intervention: Tracks drivers via GPS and proactively</li></ul>communicates with them to address any delays, route deviations, or other issues. He isthe point of contact for drivers facing problems on the road.<ul><li>Driver Management: Ensure drivers handle customer interactions professionally.</li></ul>Coordinate with management to provide them proper training.Staff Management<ul><li>Team Leadership: Manages all warehouse staff (pickers, loaders,drivers), handling daily</li></ul>task allocation, performance monitoring, and on-the-job training.<ul><li>HR Coordination: Acts as the first point of contact for staff grievances, leave requests,</li></ul>and disciplinary issues, and communicates these to the HR team.<ul><li>Performance monitoring: Set clear performance expectations and monitor team</li></ul>productivity. Provide feedback, coaching, and discipline as needed to maintain highstandards.Overall management, security, and accuracy of warehouse operations.<ul><li>Safety and maintenance: Ensure a safe and clean working environment. Schedule</li></ul>regular equipment maintenance (forklift) and enforce all safety protocols.<ul><li>Documentation Management: Liaise with Accounts for Cash/cheque settlements</li></ul>from drivers<ul><li>System and Reporting Oversight:</li></ul>o Review and approve key system entries (e.g., returns, bin changes) made by theAssistant.o Analyze reports for operational insights, reporting to management on KPIs likedelivery accuracy or stock turnover.<ul><li>Report Generation &amp; Distribution (with Warehouse assisstant help):</li></ul>o Report to Sales/Management for Delivery issues and Customer complaints aboutdeliveries or damages.o Daily, they produce dispatch summaries showing orders fulfilled,pending deliveries, and any exceptions.o Monthly, compile comprehensive performance dashboards coveringpicking accuracy, delivery success rates, and damage trends.o Provide regular feedback on warehouse operations &amp; KPIs.<ul><li>Consumables management: Managing warehouse consumables like packaging</li></ul>materials, labels, and safety gear, ensuring stock levels are maintained to preventoperational stoppages.<ul><li>Flag bottlenecks (delays, manpower shortage, vehicle issues).</li><li>Ensure full coordination between sales team, accounts, and delivery staff.</li></ul>Job Type: Full-timePay: From AED1,500.00 per monthWork Location: In person

Warehouse In-charge

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CALIFORCA TRADING LLC

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Warehouse In-charge