Qureos Mentor

California Institute of Technology

<div><div>Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
IPAC at Caltech is seeking a Security and Network Engineer to support the cybersecurity, compliance architecture, and high-performance network infrastructure powering world-class NASA, NSF, and privately funded ground and spaceborne observatories. As a member of the IPAC Support Group (ISG) Data Center Engineering team, you will focus heavily on shaping IPAC&rsquo;s overall cybersecurity posture while working alongside other network, systems, and database engineers to build and defend the vital pipelines that connect the global astronomical community to invaluable scientific data.
IPAC, situated within the Division of Physics, Mathematics, and Astronomy at Caltech (www.caltech.edu), provides science operations, pipeline processing, user support, and data services for high-profile missions including the Nancy Grace Roman Space Telescope, SPHEREx, Euclid, the Near-Earth Object Surveyor, and the Zwicky Transient Facility (ZTF). Our diverse portfolio of research archives includes multi-petabyte datasets like the NASA/IPAC Infrared Science Archive (IRSA), alongside highly curated reference repositories like the NASA Extragalactic Database (NED) and the NASA Exoplanet Archive, which are key research references for modern astrophysics and exoplanet science.
This role prioritizes robust cybersecurity governance and technical systems defense. While cybersecurity and federal compliance are the primary focuses of this position, your core network engineering expertise will directly inform your security architecture. As part of a close-knit team of about ten engineers, you will help shape IPAC&rsquo;s cybersecurity architecture, coordinate federal compliance activities, and provide network-security expertise across the organization.
Essential Job Duties and Responsibilities
As an IPAC Security and Network Engineer, your role will be to:<ul><li>
Manage NASA ATO Compliance &amp; Reporting: Coordinate IPAC&rsquo;s compliance, documentation, and reporting requirements necessary to achieve and maintain our NASA Authority to Operate (ATO) status. Lead the generation, aggregation, and continuous monitoring of evidence required to prove compliance with federal mandates.</li><li>
Develop Security Plans &amp; Frameworks: Design, maintain, and audit comprehensive System Security Plans (SSPs) and related Plan of Action and Milestones (POA&amp;M) tracking for individual space missions, research projects, and IPAC-wide infrastructure.</li><li>
Implement NIST &amp; NASA Frameworks: Translate federal compliance guidelines&mdash;specifically NIST SP 800-53 security controls, FIPS requirements, and NASA-specific IT security directives&mdash;into enforceable network architectures, system configurations, and operational workflows.</li><li>
Manage Enterprise Security Perimeters: Design, deploy, audit, and maintain firewall rules, intrusion prevention systems, and secure zone configurations across our enterprise edge, utilizing Palo Alto firewalls and related security platforms.</li><li>
Provide Network Consultation &amp; Backup Support: Collaborate with Data Center staff to apply security and networking expertise to IPAC infrastructure. Leverage your network engineering background to ensure compliance frameworks align practically with our network, systems, and software architectures. Provide cross-functional backup support to peer network engineers managing core Arista and Cisco routing and switching environments.</li><li>
Monitor &amp; Mitigate Threats: Implement and manage network-level monitoring, centralized logging, and security alerting tools to proactively analyze vulnerabilities, detect anomalies, and defend our data center environments.</li><li>
Perform other duties as assigned.</li></ul>
Basic Qualifications<ul><li>
Bachelor&rsquo;s degree in Information Technology, Computer Science, Computer Engineering, or a related field, plus 5+ years of relevant experience in network administration and cybersecurity (or an equivalent combination of education and experience).</li><li>
Solid hands-on network design and administration experience, particularly with Arista, Cisco, or similar enterprise networking hardware.</li><li>
Proven experience managing enterprise firewalls and network security perimeters.</li><li>
Experience with network penetration testing and security auditing. Experience with packet capture and data analysis.</li><li>
Demonstrated expertise in cybersecurity principles, including network access control, threat mitigation, and secure architecture design.</li><li>
Working familiarity with federal cybersecurity compliance frameworks (e.g., NIST SP 800-53, RMF).</li><li>
Qualify as a US PERSON as defined by ITAR regulations: A US person is a citizen of the United States, a lawful permanent resident alien of the US (&ldquo;Green Card&rdquo; holder), or an individual granted refugee or asylee status under US law.</li></ul>
Preferred Qualifications
Beyond these basic qualifications, there are skills and experiences which will give you a head start here. We are a specialized environment looking for a well-rounded engineer who thrives in a shared-responsibility model. If you have experience in a few of these areas, you will hit the ground running, but even if these don&rsquo;t yet describe you and your experience, we would still like to hear from you:<ul><li>
Security Policy Development and Implementation: Experience drafting, updating, and enforcing organizational IT security policies, acceptable use guidelines, and incident response procedures in an academic or research setting.</li><li>
Compliance Frameworks &amp; ATO Lifecycle: Practical experience steering systems through the federal cybersecurity Risk Management Framework (RMF) to secure or maintain an ATO. Direct familiarity with auditing NIST SP 800-53 controls, FIPS standards, or related NASA cybersecurity guidelines.</li><li>
Security &amp; Vulnerability Tooling: Hands-on experience with the deployment, configuration, and operational oversight of enterprise security tools, such as Rapid7 for vulnerability scanning and reporting, and CrowdStrike for endpoint protection.</li><li>
Systems &amp; Scripting: Strong Linux systems administration skills (Red Hat or Debian) and experience leveraging scripting/programming languages (e.g., Python, Bash) for security analysis, log parsing, or task automation.</li><li>
Cloud Security: Experience implementing and monitoring security controls within public cloud environments (e.g., AWS).</li><li>
Mission Alignment: A genuine interest in science, astronomy, or space exploration. Understanding mission objectives helps us build better systems for the scientists and staff we support.</li><li>
Teamwork &amp; Collaboration: A strong collaborative mindset, a willingness to share operational duties, and the ability to communicate security and compliance constraints clearly and pragmatically within an active engineering group.</li></ul>
Required Documents<ul><li>
Full Resume.</li><li>
Cover Letter (briefly highlighting key qualifications and fit for this role).</li><li>
Names and Contact information of 3 professional references.</li></ul>
Application Details<ul><li>
This is an on-site position at the Caltech campus in Pasadena, California. Remote work is normally allowed up to one day per week.</li><li>
Applicants for this position must be a United States (US) person as defined by ITAR regulations &ndash; A US person is a citizen of the United States, a lawful permanent resident alien of the US (&ldquo;Green Card&rdquo; holder), or individuals granted refugee and asylee status under US law.</li><li>
Applications are due by August 31, 2026</li></ul> 
Life at IPAC
People choose to work at IPAC for many reasons, and our casual, employee-centric culture often leads to fulfilling, long-term careers and positive relationships. Whether in science, engineering, or administration, IPAC staff share a unique sense of pride in knowing their individual talents support human discovery.
Unlike traditional corporate tech, IPAC emphasizes sustainable workloads and a healthy work&ndash;life balance: after-hours work is rare, shared across the operations team, and typically limited to exceptional situations. We actively support ongoing professional development, including training, conferences, and skill development aligned with your career goals. Caltech&rsquo;s benefits program offers a highly competitive benefits package, an exceptional 403(b) defined contribution plan, and access to campus facilities including the athletic center, libraries, on-site daycare, and Athenaeum club membership.
</div><div><div><div><div><h2 class="jobSectionHeader">Hiring Range</h2>

$47.75 - $62.25 Per Hour 
 
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
 
 
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks. 
<h2 class="jobSectionHeader">
EEO Statement</h2>

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law. 
 
Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
</div>
</div></div></div><div><div><div><div><h2 class="jobSectionHeader">Disability Accommodations</h2>
Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.
If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at employment@caltech.edu.
Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at employment@caltech.edu.</div></div></div></div></div>

Security and Network Engineer

<div><div>Assistant Director of Stewardship 
 
Caltech 
</div>
Job Category: Fulltime Regular 
Exempt Overtime Eligible: Exempt 
Benefits Eligible: Benefit Based
 
 
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. 
 
Job Summary 
 
The purpose of Advancement and Alumni Relations (AAR) is to foster a thriving and engaged community of support for Caltech. By strengthening and nurturing the community of people who share and support the Institute's mission and values, we will ensure the Institute receives the necessary resources to achieve our aspirations and advocate for excellence in teaching, research, and scholarship in perpetuity.
 
 
Reporting to the Director of Stewardship, the Assistant Director of Stewardship is charged with supporting Caltech's comprehensive donor-centric stewardship program, which enhances the donor experience through accurate and consistent stewardship reporting. The Assistant Director possesses exceptional organizational skills, high attention to detail, an ability to meet deadlines, and a strong commitment to customer service. Partnering with other members of the Stewardship team, the Assistant Director helps ensure the long-term sustainability of Caltech's donor stewardship efforts by maintaining accurate data, mastering internal reporting processes, and creating additional efficiencies within the unit's reporting systems. 
 
Essential Job Duties 
<ul><li>
Regularly audit new gift fund records, as well as systematically review older fund records, to preserve Stewardship's data integrity through consistent data collection and regular maintenance and enhancement of information within the AAR database.</li><li>
Run reports and provide relevant data for the team's centralized, annual fund stewardship reporting activities for more than 700 endowed and current-use funds.</li><li>
Help request and compile content for stewardship reports, such as student questionnaire responses for scholarship and fellowship reports.</li><li>
Manage data within the ThankView system to facilitate the collection and distribution of stewardship videos from scholars, fellows, and other members of the campus community.</li><li>
Compile information for and facilitate mass uploads of scholarship recipient, fellowship recipient, and endowed fund financial data to the AAR database.</li><li>
Maintain a comprehensive inventory of endowed professorship and leadership chair faculty appointments at Caltech; provide regular updates to Faculty Records, the Provost's office, and Fund Accounting.</li><li>
Work collaboratively with Advancement Information team and stewardship colleagues to track donor gifts and monitor, maintain, and regularly update information about giving society members and stewardship preferences.</li><li>
Help coordinate e- and hard copy mailings of donor impact reports and other donor stewardship efforts.</li><li>
Maintain gift fund data and the highest level of confidentiality and discretion necessary when working with financial and gift information.</li><li>
Working with stewardship team members, support the tracking of data for individualized stewardship strategies and plans for major donors. This includes:<ul><li>
Preparing donor data for stewardship team and prospect manager review.</li><li>
Tacking donor stewardship milestones such as birthdays and anniversaries of significant donor-funded centers, institutes, and related initiatives.</li></ul></li><li>
Support the daily processing of gift acknowledgment correspondence, as needed.</li><li>
Support generation of gift agreements, as needed.</li><li>
Provide outstanding customer service to AAR colleagues and other internal stakeholders regarding inquiries about annual stewardship reporting activities.</li><li>
In conjunction with stewardship colleagues, proactively identify and resolve issues that impede the fulfillment of donor intent or provide information to campus partners that provides clarity to donor intent.</li><li>
Perform other duties and special projects as assigned.</li></ul> 

Basic Qualifications 
<ul><li>
Bachelor's degree or equivalent related work experience.</li><li>
Three years or more of experience in a nonprofit or higher education setting, with progressive responsibilities in administrative support, data management, and project coordination.</li><li>
Experience with the philosophy and practices of institutional advancement and the principles of donor stewardship.</li><li>
Excellent organizational, time management, and project management skills; ability to work collaboratively as well as manage projects proactively and independently to completion with limited oversight.</li><li>
Meticulous attention to detail and accuracy.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>
Advanced proficiency in Microsoft Excel and other programs that provide the ability to interpret, manage, and track large quantities of data.</li><li>
Experience using business databases to maintain and extract data.</li><li>
Excellent verbal and written communication skills, including outstanding proofreading skills; ability to communicate effectively and efficiently with co-workers and the campus wide community.</li><li>
Demonstrated ability to handle confidential information with discretion.</li><li>
Strong customer service orientation and skills, demonstrating a professional and friendly demeanor, including the ability to anticipate and provide helpful service to internal and external customers.</li><li>
Ability to articulate process and procedures in order to support and train others.</li><li>
Authentic curiosity about science and technology.</li><li>
Demonstrate the ability to practice and adhere to AAR's Guiding Principles.</li></ul> 

Preferred Qualifications 
<ul><li>
Proficiency with Ellucian's Advance advancement and alumni relations database software or similar CRM.</li><li>
Experience with other applications/tools such as Encompass, ThankView, InDesign, or other donor stewardship technologies.</li><li>
Experience with SharePoint, Power Automate, and/or some basic coding skills a plus.</li></ul> 

Required Documents 
<ul><li>
Resume.
</li><li>Cover Letter.</li></ul> 
 
 
To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings 
 
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
je-e39f58f5b0834014bbc57ce0072dea45</div>

Assistant Director of Stewardship

<div><div>Annual Giving Specialist 
 
Caltech 
</div>
Job Category: Fulltime Regular 
Exempt Overtime Eligible: Overtime Eligible 
Benefits Eligible: Benefit Based
 
 
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. 
 
Job Summary 
 
The purpose of Advancement and Alumni Relations (AAR) is to foster a thriving and engaged community of support for Caltech. By strengthening and nurturing the community of people who share and support the Institute's mission and values, we will ensure the Institute receives the necessary resources to achieve our aspirations and advocate for excellence in teaching, research, and scholarship in perpetuity.
 
 
Reporting to the Executive Director, Annual Giving Programs, the Annual Giving Specialist acts as the central operations hub for the Caltech Fund. The Specialist supports overall business activities across the entire annual giving team, providing administrative support to the Executive Director and fundraisers in addition to program and communications support to the integrated marketing and annual giving team. These duties include but are not limited to schedule management, budget reconciliation, simple research and donor list management, donor stewardship communications, marketing and creative campaign support, and basic project management. 
 
The ideal candidate for this role will be a fast learner with high energy and a proactive attitude, who is comfortable managing and prioritizing a variety of interlocking responsibilities that cross administrative, operations, and communications duties. 
 
Essential Job Duties 
ADMINISTRATIVE AND OPERATIONS 
<ul><li>
Provides administrative support to the Executive Director and annual fundraisers, including but not limited to scheduling, technical support, donor visit and calendar management, and management of expense reports and other reporting or documentation needs.</li><li>
Administers the day-to-day activities of the Caltech Fund staff, applying thorough internal knowledge in coordinating the daily activities of the department including managing gift agreement documents, filing contact reports, producing simple proposal and briefing documents, and supporting campus visits.</li><li>
Provides communications support to Annual Giving Director and the integrated marketing team for marketing and communications projects, including but not limited to mailing list or vendor handling for direct mail, email marketing support, basic project management, and publishing updates to social media and the Caltech Fund website at the direction of the content manager.</li><li>
Serves as both the internal and external point of contact for the Caltech Fund, which includes independently addressing, directing, or resolving donor and partner inquiries via email, phone, and in-person interactions using in-depth knowledge of AAR processes and the utmost professionalism. This includes proper handling of information of sensitive and confidential nature.</li><li>
Conceptualizes and plans multi-step donor engagement projects, including stewardship communications and event plans, with minimal supervision.</li><li>
Acts as liaison with campus peers and volunteers, especially students, faculty, and staff who act as signatories on fundraising letters or as the subjects of compelling fundraising stories. This includes management of our online story library and student features.</li><li>
Serves as the team's content manager for AAR's intranet, the &quot;Nucleus,&quot; and updates team pages and announcements to AAR on behalf of the Caltech Fund.</li><li>
Updates team publication and appeal record libraries, organizes branded team promotional items, maintains office supply and paper stock, and monitors and distributes department mail, email, and voicemails to the appropriate parties.</li><li>
Acts as liaison with other departments and offices within AAR and the Institute.</li></ul>
DONOR STEWARDSHIP 
<ul><li>
Prepares and analyzes the stewardship report to segment, customize, and send acknowledgment letters, postcards, and ad hoc donor stewardship communications.</li><li>
Partner with the integrated marketing team to improve messaging, design, and format for acknowledgment letters, creative stewardship, and digital donor engagement.</li><li>
Manage operational tasks related to the Caltech Fund Catalyst gift club, which includes managing member statuses in our database of record, sending welcome letters and materials, and overseeing automated stewardship communications and gift confirmations for best results and continual improvement.</li><li>
Oversee and guide various projects related to team success such as identifying and implementing new processes or programs and onboarding new tools to improve team efficiency.</li></ul>
PROJECT MANAGEMENT AND LOGISTICS 
<ul><li>
Maintains and monitors project management software to help track department deadlines as designated by Executive Director to ensure timely task and project completion.</li><li>
Structures online SharePoint Library and shared data drive to help project teams stay organized; propose and implement areas for improvement.</li><li>
Manage event-related logistics such as tracking event budgets, reviewing and executing vendor agreements, and tracking and updating event lists on Advance.</li><li>
Other duties and special projects as assigned.</li></ul> 

Basic Qualifications 
<ul><li>
Bachelor's degree or equivalent related work experience.</li><li>
Three years or more of progressively responsible administrative, communications, or program logistics experience.</li><li>
Excellent written and verbal communication skills required, including outstanding proofreading skills</li><li>
Experience coordinating Outlook and other calendar tools, scheduling meetings, and arranging travel.</li><li>
Ability to set priorities, organize and work with interruptions and thrive in a team-based environment.</li><li>
Ability to manage multiple tasks with absolute deadlines required.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>
Ability to work evenings and weekends.</li><li>
Demonstrated ability to handle confidential information with discretion.</li><li>
Authentic curiosity about science and technology.</li><li>
Demonstrate the ability to practice and adhere to AAR's Guiding Principles.</li></ul> 

Preferred Qualifications 
<ul><li>
Experience in a fundraising or advancement unit, particularly in higher education.</li><li>
Experience with Advance, Blackbaud, Salesforce or similar fundraising or customer databases (CRM tools).</li><li>
Working knowledge of advanced Microsoft Excel functions such as formulas, tables, and data management.</li><li>
Familiarity with online communications tools such as MailChimp, SurveyMonkey, iModules/Anthology or similar email and web tools, social media platforms such as Meta, and online content management systems such as Wordpress and other Content Management Systems (CMS) and tools.</li></ul> 

Required Documents 
<ul><li>
Resume.</li><li>
Cover letter.</li></ul> 
 
 
To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings 
 
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 
 
jeid-ed40653a9489b940923f21d0eafa135f</div>

Annual Giving Specialist

<div><div>Administrative Assistant 
 
Caltech 
</div>
Job Category: Fulltime Regular 
Exempt Overtime Eligible: Overtime Eligible 
Benefits Eligible: Benefit Based
 
 
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. 
 
Job Summary 
 
The Division of Chemistry and Chemical Engineering (CCE) seeks a motivated, adaptable, and intellectually curious individual to join the division's administrative team. CCE faculty are among the most distinguished and innovative in the world, leading research into new areas of science and technology. Reporting to the Division Operations Officer, the successful candidate will provide tailored administrative support to multiple research groups and professors while working within a dynamic and collaborative team of administrative staff. This individual will interact with various departments and programs on campus and leverage cutting-edge automation and AI tools to support the ambitious goals of Caltech research laboratories. This role offers an exciting opportunity for an individual eager to provide high-level administrative support at a collaborative, world-class research institute. The selected candidate will gain mentorship, skill development, proximity to science, exposure to career pathways, training in research administration, experience with grant proposals, and professional development. The role is a strong fit for someone interested in research administration, academic operations, grants management, science communication, and/or AI-enabled productivity. 
 
Essential Job Duties 
Administrative Support and Coordination: 
<ul><li>
Provide administrative assistance to professors and research groups.</li><li>
Tailor support to individual faculty needs, including managing calendars and scheduling meetings, appointments, and interviews.</li><li>
Answer and compose correspondence on behalf of professors, maintaining a professional and proactive communication style.</li></ul>
Document Preparation and Editing: 
<ul><li>
Draft, type, edit, and/or proof manuscripts, patent applications, grant proposals, funding reports, and other documents as needed.</li><li>
Prepare and edit PowerPoint presentations, developing presentation materials from original content.</li><li>
Take ownership of improving templates, workflows, group documentation, and recurring administrative processes.</li></ul>
Grant and Budget Management: 
<ul><li>
Track deadlines for grant proposals, ensuring timely submission and compliance with funding agency requirements.</li><li>
Prepare and collate grant proposal supporting sections, including for NIH submissions.</li><li>
Provide budget-related assistance by reconciling discrepancies and tracking purchases.</li><li>
Provide data and input for financial projections, collaborating with grant managers as needed.</li></ul>
Event Planning and Coordination: 
<ul><li>
Plan, organize, and coordinate special events such as seminars, symposiums, conferences, and faculty dinners.</li><li>
Coordinate logistics, including speaker travel arrangements, lecture hall AV setup, catering, and budget reconciliation.</li></ul>
Teaching Support: 
<ul><li>
Prepare classroom materials, arrange teaching equipment/AV, and collect homework and examinations for undergraduate and graduate courses.</li><li>
Maintain files of letters of recommendation for student and postdoctoral applications.</li></ul>
Personnel Coordination: 
<ul><li>
Maintain up-to-date information on research group members.</li><li>
Coordinate interview and hiring processes for new members.</li><li>
Update lab-specific guides and distribute them to new members.</li></ul>
AI Integration and Utilization: 
<ul><li>
Learn and implement AI tools such as ChatGPT, Claude, CoPilot, and other relevant technologies to enhance efficiency in administrative tasks.</li><li>
Use AI and automation tools to assist with drafting documents, managing schedules, creating reports, and streamlining communication and workflows.</li></ul>
General Office Management: 
<ul><li>
Maintain records, databases, and document files electronically and in hard copy, ensuring accuracy and confidentiality.</li><li>
Manage purchasing cards, reconcile expenses, and process reimbursements.</li><li>
Interface with campus personnel, external associates, and Division staff, acting as a liaison to the research group(s).</li></ul>
Other Duties as Assigned: 
<ul><li>
Provide administrative backup to other administrative staff and assist with Division-wide initiatives as needed.</li><li>
Serve as the Floor Warden or Building Coordinator for emergency planning purposes.</li></ul> 

Basic Qualifications 
<ul><li>
Bachelor's degree or equivalent experience.</li><li>
3+ years of administrative support experience, preferably in an academic setting, or equivalent experience.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendaring/email systems.</li><li>
Demonstrated experience using AI tools such as ChatGPT, Claude, and CoPilot; understanding of when the use of AI tools is or isn't appropriate, and whether a particular AI output aligns with the prompt and intended purpose.</li><li>
Highly organized, able to manage competing priorities and meet deadlines with accuracy and attention to detail.</li><li>
Excellent interpersonal and communication skills, with the ability to interface professionally with faculty, staff, students, and visitors.</li><li>
Strong word-processing and proofreading skills.</li><li>
Ability to work independently, demonstrate good judgment, and maintain confidentiality.
</li></ul> 
Preferred Qualifications 
<ul><li>
Knowledge of Caltech policies, procedures, and systems.</li><li>
Proficient with both PC and Mac operating systems.</li><li>
Previous experience supporting senior faculty and/or managing NIH grant proposals.</li><li>
Experience with workflow automation such as Microsoft 365 automations or similar tools to streamline processes and integrate systems.</li><li>
Experience with content management systems or developing other web-based applications (e.g., research lab websites).</li></ul> 

Required Documents 
<ul><li>
Resume</li>
Cover Letter explaining your interest in supporting research and academic operations, and why you believe your prior experiences make you a strong match for this role. Please include in your letter: (1) any prior experience with workflow automation and/or AI systems, and (2) your views on which top three tasks/responsibilities from the position description would benefit most from using AI/automation tools and why. Limit your cover letter to no more than one page. 
<li>
</li></ul> 
 
To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings 
 
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 
 
jeid-d3f5c90a43ba864b9671eedd5a36242c</div>

Administrative Assistant

Join California Institute of Technology and explore 4   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

California Institute of Technology

About Company

Security and Network Engineer

Assistant Director of Stewardship

Annual Giving Specialist

Administrative Assistant