Qureos Mentor

Caltrans - CA Dept. of Transportation

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Job Posting: Legal Secretary
 
Department of Transportation
 
JC-522097 - Legal Secretary
 LEGAL SECRETARY
 
$4,371.00 - $5,748.00 per Month
 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
 
Final Filing Date: 6/29/2026
 
Job Description and Duties
 
Under the general supervision of a Legal Support Supervisor or Supervisor I, the Legal Secretary will provide secretarial support in a fast-paced legal office of the Legal Division, which consists of litigation and house counsel/transactional attorneys, investigators, paralegals, and administrative staff in the following major specialties of law; Tort, Construction Arbitration, Environmental, Contracts, Employment, Real Property, Inverse Condemnation, legal opinions, and administrative matters. Traditionally each Legal Secretary is assigned to three or more attorneys, but may provide clerical support and assistance to other profession staff. Legal Secretaries are assigned to a team for back-up purposes and assistance with overflow work.
 
PARF# 42-26-0100 / JC-522097
 
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
 
https://forms.office.com/g/RyK102ty4G
 
https://youtu.be/oC9wIp8QalI
 
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
 
Working Conditions
 
This is a reposting of JC-511762. If you have previously applied to this position, you do not have to re-apply. Your application will be considered.
 
Position located at 1120 N Street, Sacramento, Sacramento County.
 
Multiple positions may be filled from this recruitment.
 
This is a Limited Term position which may be extended to 24 months or become permanent.
 
While at the base of operation, employees will work in a climate-controlled office under artificial light. However, due to periodic problems with heating and air conditioning, the building temperature may fluctuate.
 
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
 
Position Details
 Job Code #: JC-522097
 
Position #(s): 
701-001-1282-XXX
 Working Title: Legal Secretary
 Classification: LEGAL SECRETARY
 $4,371.00 - $5,473.00 A
 $4,591.00 - $5,748.00 B
 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
 
# of Positions: Multiple
 Work Location: Sacramento County
 Telework: Hybrid
 Job Type: 12 Month Limited Term - Full Time
 
Department Information
 
Caltrans Mission: Improving lives and communities through transportation.
 
Caltrans Vision: A thriving and connected California.
 
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
 
Department Website: www.dot.ca.gov
 
Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity
 
Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity
 
Special Requirements
 
Resume required.
 
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.
 
Application Instructions
 
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
 
Final Filing Date: 6/29/2026
 
Who May Apply
 
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
 
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
 
How To Apply
 
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
 
Address for Mailing Application Packages
 
You may submit your application and any applicable or required documents to:
 
Department of Transportation
 N/A
 Attn: Caltrans DHR Contact
 Certification Services MS-90
 P O Box 168036
 Sacramento, CA 95816-8036
 
Address for Drop-Off Application Packages
 
You may drop off your application and any applicable or required documents at:
 
Department of Transportation
 N/A
 Caltrans DHR Contact
 Certification Services MS-90
 P O Box 168036
 Sacramento, CA 95816-8036
 Closed on weekends and State holidays.
 08:00 AM - 05:00 PM
 
Required Application Package Documents
 
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
 
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
 Resume is required and must be included.
 Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
 Desirable Qualifications
 In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
 Ability to type 45 words per minute
 Experience with Microsoft Word, Outlook and Adobe Acrobat. Excellent grammar, spelling, and proofreading skills. Works well in a team environment and independently. Communications directly and effectively orally and in writing. Uses discretion when dealing with sensitive and confidential information. Excellent organizational skills. Ability to work under pressure.
 
Benefits
 
Employees in this classification may be eligible for a Recruitment Hire-Above Minimum Authorization salary rate commensurate to CalHR salary laws, rules, and regulations.
 
Contact Information
 
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
 
Human Resources Contact: 
Ellaine Cupino
 (916) 201-8424
 ellaine.cupino@dot.ca.gov
 
Hiring Unit Contact: 
Jamie SooHoo
 (916) 651-3512
 jamie.soohoo@dot.ca.gov
 
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
 
EEO Contact: 
Caltrans EEO Office
 (844) 368-3367
 Ask.eeo@dot.ca.gov
 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
 
Important Application Instructions: 
The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-522097), PARF# 42-26-0100 and title of the position (Legal Secretary) must be included on the STD. 678 form.
 
Electronic applications through your CalCareers account are highly recommended and encouraged.
 
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
 
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
 
Equal Opportunity Employer
 
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
 
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
 
Application Methods: 
Electronic (Using your CalCareer Account)
 By Mail
 Drop-off

LEGAL SECRETARY

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Caltrans - CA Dept. of Transportation

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LEGAL SECRETARY