Abrar Admin

Capstone Partners Financial and Insurance Services

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 Capstone Partners is seeking an organized and service-oriented Administrative Assistant &amp; Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Serve as the first point of contact, greeting clients and visitors with a warm, professional presence
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 Answer, screen, and route incoming calls efficiently
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 Manage visitor flow, including identifying needs and directing or escorting guests appropriately
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 Maintain a clean, organized, and polished reception and common areas
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 Coordinate meetings, conference rooms, and Zoom sessions across teams
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 Support internal scheduling needs and ensure seamless meeting execution
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 Troubleshoot basic meeting and Zoom technology as needed
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 Manage incoming and outgoing mail, packages, and deliveries
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 Oversee day-to-day front-of-house operations to ensure smooth office functionality
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 Support general office management needs and logistics
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 Provide administrative support including data entry, document preparation, filing, etc.
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 Assist with special projects and cross-functional initiatives
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 Support various departments as needed
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 Qualifications &amp; Skills
 
 
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 Bachelor&rsquo;s degree or equivalent professional experience
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 1&ndash;3+ years of experience in an administrative, receptionist, or office support role preferred
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 Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
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 Advanced Excel skills preferred
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 Experience with Salesforce or similar CRM platforms preferred
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 Data management experience strongly preferred
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 Exceptional organizational and time-management skills with the ability to multitask
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 Strong written and verbal communication skills
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 High level of professionalism, discretion, and confidentiality
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 Friendly, polished, and client-service-oriented demeanor
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 Self-starter with a strong willingness to learn and grow
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 Ability to pass a background check
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 Physical Requirements
 
 
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 Prolonged periods of sitting at a desk and working on a computer.
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 Ability to lift up to 30 pounds as needed.
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 Salary &amp; Benefits
 
 
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 Annual salary: $50,000 &ndash; $60,000, commensurate with experience
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 Comprehensive benefits package, including:
 
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 Medical, dental, vision, and life insurance
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 Company-paid short-term and long-term disability
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 401(k) with 5% company match
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Administrative Assistant & Receptionist

Join Capstone Partners Financial and Insurance Services and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Capstone Partners Financial and Insurance Services

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Administrative Assistant & Receptionist