Qureos Mentor

CareerDubai

<p></p><div><h2 class="jobSectionHeader"><b>Executive Assistant - Riyadh</b></h2>
<p>My client an innovative EdTech Saudi company transforming how children across the Arab world access quality education is looking for an <b>Executive Assistant to CEO </b>(Saudi lady) join their team in <b>Riyadh.</b></p><br>
<p></p>
<p>As Executive/Personal Assistantto the GM/CEO, you will play a mission-criticalrole in enabling high-level efficiency and strategic focus at the leadership level. You&rsquo;ll help streamline scheduling, communication, research, and logistics&mdash;ensuring that the GM/CEO remains focused on scaling partnerships, growth initiatives, and cross-office alignment.</p><br>
<p></p>
<p>This is a hands-on role for someone highly organized, proactive, and comfortable working in a fast-paced startup environment where priorities evolve rapidly.</p>
<ul><li><h2 class="jobSectionHeader"><b>Key Responsibilities:</b></h2></li></ul><br>
<p></p>
<ul><li>Manage the GM/CEO&rsquo;s calendar, including internal and external meetings, events, and investor/stakeholderengagements<ul><li>
Prepare agendas, attend meetings as needed, and document minutes, decisions, and follow-ups</li><li>
Coordinate communication between the Saudi and Jordan (Amman) teams, ensuring alignment and timely responses</li><li>
Support with travel logistics and planning, including itineraries,bookings, and event coordination</li><li>
Conduct light researchand prepare briefs to supportpartnerships, market outreach, and business development</li><li>
Draft, review, or format internaldocuments, presentations, or communication on behalf of the GM/CEO</li><li>
Track ongoing priorities and help manage executive-level tasks, reminders, and deadlines</li><li>
Serve as a point of contact when needed for internal teams and external stakeholders</li></ul></li></ul><br>
<p></p>
<ul><li><h2 class="jobSectionHeader"><b>Qualifications:</b></h2><ul><li>
Bachelor's degree in Business Administration, Communications, or a related field</li><li>
3&ndash;5 years of experience supporting C-level executives, preferably in startups, tech, or high- growth sectors</li><li>
Strong written and verbal communication skills in English and Arabic</li><li>
Exceptional organizational, planning, and time managementskills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Proficient in productivity tools (Google Workspace, MS Office, Zoom, Notion, etc.)</li></ul></li></ul><br>
<p></p>
<ul><li><h2 class="jobSectionHeader"><b>Preferred Traits:</b></h2><ul><li>
Comfortable working in a fast-moving, entrepreneurialenvironment</li><li>
Resourceful, detail-oriented, and able to anticipate needs before theyarise</li><li>
Strong sense of ownership and accountability</li><li>
Interest in EdTech, innovation, or the future of education is a plus</li></ul></li></ul></div>

Executive Assistant to CEO (Saudi National)

<div><p>My client a well funded Saudi scaleup deeptech company is currently looking for an <b>Executive Assistant</b> to join their team in <b>Khobar.</b> Reporting to CEO (who is US educated Saudi), you will provide comprehensive administrative, operational,and organizational support to the executive team. Below more details:</p>
<h2 class="jobSectionHeader"><b>Meeting &amp; Calendar Management</b></h2>
<ul><li>Schedule, organize, and coordinate internal and external meetings.<ul><li>
Prepare agendas, circulate meeting materials,and manage follow-up action items.</li><li>
Coordinate across time zones and ensure timely reminders for executives.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Logistics &amp; Travel Coordination</b></h2>
<ul><li>Arrange travel itineraries, flights, hotelbookings, and onsite logistics.<ul><li>
Coordinate visits to Strataphy sites, partners, clients, and exhibitions.</li><li>
Manage vehicle bookings, airport pickups, and event registrations.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>HR Administrative Support</b></h2>
<ul><li>Assist with job postings, interview scheduling, and candidate coordination.<ul><li>
Collect and organize employee documents including contracts, IDs, and onboarding forms.</li><li>
Maintain updated HR records and support internal HR processes.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Digital File &amp; Workspace Organization</b></h2>
<ul><li>Organize and structure company&rsquo;s Google Drive folders for all departments.<ul><li>
Ensure file naming consistency, correct permissions, and clean archival systems.</li><li>
Coordinate shared folders between teams, contractors, and external partners.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Process Documentation in Notion</b></h2>
<ul><li>Build and maintain company operating workflows in Notion.<ul><li>
Create structured pages for SOPs, project processes, templates, checklists, and knowledge bases.</li><li>
Ensure information is updated, accessible, and version-controlled.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Accounting Data Entry (Preliminary)</b></h2>
<ul><li>Enter invoices, receipts, and expense reports into accounting sheets or systems.<ul><li>
Maintain monthly expense folders and ensure accuracy of submissions.</li><li>
Prepare basic summaries for the finance team.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Administrative &amp; Office Support</b></h2>
<ul><li>Prepare documents, letters, reports, and presentations when required.<ul><li>
Manage office supplies, vendor communication, and procurement tasks.</li><li>
Support internal events, workshops, and team activities.</li><li>
Perform general administrative tasks as needed.</li></ul></li></ul>
<p><b>Requirements:</b></p>
<ul><li>Minimum is 3 years, and ideal is 5 years of experience in a similar role.</li><li>
High level of organization and attention to detail.</li><li>
Confidential handling of sensitive information.</li><li>
Strong communication skills in English; Arabic preferred.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Proactive problem-solving and ownership of assigned tasks.</li><li>
Ideally someone who already lives in Khobar.</li></ul></div>

Executive Assistant

Join CareerDubai and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

CareerDubai

ABOUT_COMPANY

Executive Assistant to CEO (Saudi National)

Executive Assistant