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CBL & Associates Properties

<div>CBL Properties is an innovative retail real estate company which owns, holds interests in, or manages shopping centers across the United States, including high-quality enclosed, outlet and open-air retail centers. We are currently looking for an Administrative Assistant for Hamilton Place Mall in Chattanooga, TN. If you&rsquo;d like to be a part of creating great shopping, dining, and entertainment experiences, this opportunity may be the right choice for you! Apply and see why CBL has earned Great Place to Work Certification&trade; year after year!
ESSENTIAL DUTIES AND RESPONSIBILITIES:
<ul><li>Greets visitors, directs to appropriate area or person.</li>
<li>Answers and screens management office telephone calls, arranges conference calls, and facilitates phone outgoing message updates (hours of operation changes, holiday greetings, etc.).</li>
<li>Reads and routes incoming mail, composes, prepares and maintains correspondence, files (electronic and hardcopy), prepares outgoing mail and correspondence, including e-mail and faxes.</li>
</ul>
Specifically, the Administrative Assistant does the following:
<ul><li>Provides support to the Mall Management Team.</li>
<li>Executes Timekeeping duties for the team.</li>
<li>Facilitates issuance of licensee violation fees (open early closing/late opening, trash, hawking, signage, etc.).</li>
<li>Forwards all bank receipts, Payplus invoices, and UTL invoices to AP Analyst (Accounting Services).</li>
<li>Forwards certificates of insurance to Lease Maintenance (Operations Services).</li>
<li>Submits batch scan to Lease Operations (Operations Services).</li>
<li>Prepares back-up documentation as needed for tenant suits, submit to Legal Collections (Corporate).</li>
<li>Verifies coverage of insurance (vendors).</li>
<li>Collects/retains proof of insurance from entities performing work at property. Ensures purchasing card receipt coordination (verifying/transmitting per spreadsheet).</li>
<li>Coordinates manager&rsquo;s schedule and makes appointments, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.</li>
<li>Where applicable, supports the Customer Service Center with scheduling, supplies, and coordination between departments as needed.</li>
<li>Orders and maintains supplies, postage, and arranges for equipment maintenance as needed.</li>
<li>Provides assistance with billing, payment and other financial processes, communicates with Operations Services.</li>
<li>Prepares miscellaneous construction invoices (hot work permits, sprinkler drain down fees, etc.).</li>
<li>Provides Specialty Leasing &amp; Branding Initial Deal Flow Support.</li>
<li>Serves as backup to Shared Services for Sales/Rent collection information.</li>
<li>Conducts research, compiles and prepares statistical or other reports.</li>
<li>Performs other duties as assigned.</li>
</ul>
Required Qualifications:
<ul><li>Associates degree (business admin is a plus) or four years related experience and/or training; equivalent combination of education and experience (1 year of education= 2 years' experience) may be considered.
</li><li>The ideal candidate will possess the following characteristics: attention to detail, team player, strong communication skills, ability to work under pressure and meet deadlines, goal oriented and a self-starter.
</li><li>Ability to read, write, interpret and analyze documents such as leases, contracts, operating and maintenance instructions, and procedure manuals.
</li><li>Excellent communication skills, including ability to speak effectively with shoppers and tenants as well as CBL team members.
</li><li>Proficiency in Word, Excel, PowerPoint and Outlook. Knowledge of Ayuda, Yardi Commercial Property Management or JD Edwards systems is a plus.
</li></ul>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div>

Administrative Assistant - Hamilton Place Mall

Join CBL & Associates Properties and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

CBL & Associates Properties

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Administrative Assistant - Hamilton Place Mall