Abrar Admin

Chapman and Cutler LLP

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 Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 
 
 
 
 
 The responsibilities of the Administrative Assistant will include:
 
 
 
 
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 Reports to the office in a reliable and punctual manner.
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 Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
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 Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
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 Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
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 Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
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 Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
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 Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
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 Creates and maintains all client and general files.
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 Handles incoming and outgoing mail as necessary.
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 Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
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 Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
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 Makes necessary travel arrangements; completes expense reports in a timely manner.
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 Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
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 Respects the Firm&rsquo;s policies and procedures.
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 Attends scheduled training sessions and utilizes information in daily work production.
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 Proofreads material for grammatical, typographical or spelling errors.
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 Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
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 Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
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 Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
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 Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
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 Assists in any other area of the Firm and performs other duties as assigned.
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 MINIMUM QUALIFICATIONS
 
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 At least five (5) years of experience in a professional environment
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 Prior law firm experience is preferred
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 Excellent typing, spelling, grammar and punctuation skills
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 Ability to use handbooks and other reference materials
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 Teamwork oriented
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 High degree of organization
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 Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
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 Ability to work collaboratively and to organize, prioritize and complete numerous tasks
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 College degree preferred
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 Committed to following all Firm security protocols and maintaining information security
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 In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 
 
 
 
 
 Benefits Overview
 
 
 
 
 
 Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 
 
 
 
 
 
 Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
 
 
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Administrative Assistant

Join Chapman and Cutler LLP and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Chapman and Cutler LLP

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Administrative Assistant