Abrar Admin

Christian Children's Home of Ohio

<div>SUMMARY:
The Executive Assistant provides high level administrative support to the PresidentCEO and other agency Executives, as needed. 
ESSENTIAL DUTIESRESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
It is the responsibility of each employee to be a consistent witness for Jesus Christ and to adhere to the Statement of Faith/Standard of Moral Conduct. Further, each employee is responsible for dealing with others with a Christ-like attitude while helping them experience their worth in Christ and demonstrating behaviors reflecting CCHO's core values of Relentless Commitment, Selflessness, and Kindness. 
Job-specific essential functions include the following:
TEAM FIRST: Makes every effort to maintain a 'team first' spirit and atmosphere within the workplace environment, maintaining appropriate working relationships and promoting collaboration.<ul><li>
Screens and directs incoming calls, visitors, email, mail, etc. Receives incoming communication or memos on behalf of PresidentCEO, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.</li><li>
Performs various clerical tasks utilizing knowledge of office systems and procedures.</li><li>
Prepares and distributes meeting minutes for Executive Leadership Team, including but not limited to weekly meetings, quarterly off-site meetings, ad hoc meetings, etc.</li><li>
Prepares and distributes meeting minutes for Board of Trustees meetings and conference calls. Performs administrative/clerical tasks for Board of Trustees, as needed.</li><li>
Assists in all processes regarding County Contracts, maintenance of files, etc.</li><li>
Maintains insurance records for commercial insurance (property, liability, auto, etc.), assists with the processing of commercial insurance renewals and claims.</li><li>
Prepares memorandums and general correspondence, as needed.</li><li>
Updates and maintains agency organizational chart(s).</li><li>
Prepares and sends out monthly employee birthday cards.</li><li>
Assists in scheduling travel.</li><li>
Other duties may be assigned.</li></ul>
SUPERVISORY RESPONSIBILITIES: None.
REQUIRED SKILLSABILITIES:<ul><li>
Excellent verbal, written, telephonic, skills required. Ability to effectively present information to small groups and respond to questions from employees, supervisors, Board Members, general public required.</li><li>
Excellent interpersonal skills, including conflict resolution, required. Must be able to communicate well with colleagues, verbally and in writing.</li><li>
Excellent organizational skills and attention to detail. Ability to multitask and prioritize assignments.</li><li>
Ability to read, analyze, and interpret general business documents, such as procedure manuals. Ability to apply common sense.</li><li>
Ability to write routine reports and correspondence.</li><li>
Competency with a personal computer, and familiarity with Outlook, Teams, Word, and Excel. Ability to use and/or learn HRIS and/or Applicant Tracking system.</li></ul> 
EDUCATION, EXPERIENCE, CERTIFICATIONS/LICENSES:<ul><li>
High School Diploma required. Associates degree, preferred.</li><li>
One to two years of office experience preferred;</li></ul> 
PHYSICAL REQUIREMENTS:<ul><li>
Ability to talk and hear, required. Ability to sit for up to 60 minutes at a time.</li><li>
Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus to use computer.</li><li>
Occasionally able to lift/move up to 35 pounds.</li><li>
Ability to drive a vehicle legally and safely in the state of Ohio or have reliable transportation to travel to attending meetings, dinners/banquets, strongly preferred. Must be able to travel to work location.</li></ul> 
CONTINUOUS QUALITY IMPROVEMENT (CQI): All Agency staff are expected to focus on Quality improvement as a part of their job responsibilities, in an effort to make the Agency a safe and healing environment for clients and staff. This expectation includes, but is not limited to teamwork, improving service delivery, fulfilling department goals, and other job-specific tasks that encourage excellence.</div>

Executive Assistant

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Christian Children's Home of Ohio

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Executive Assistant