Qureos Mentor

City Of Fountain

<div>Description:

Job Summary
The Deputy Court Clerk provides clerical, financial, and courtroom support to ensure the efficient operation of the Municipal Court, with a strong emphasis on customer service and direct interaction with the public. This position assists with case processing, docket preparation, recordkeeping, and courtroom administration, including performing clerk and bailiff duties during court sessions. The Deputy Court Clerk is responsible for maintaining accurate court files, processing payments and financial transactions, preparing correspondence, and coordinating with defendants, attorneys, law enforcement, and other agencies. The role requires professionalism, confidentiality, and effective communication skills to explain court procedures, sentencing requirements, and payment options to the public. The Deputy Court Clerk is expected to uphold the City&rsquo;s Mission, Vision, and Core Values while fostering a professional, collaborative, and service-oriented court environment.
Duties and Responsibilities<ul><li>
Coordinates with the jail, Police Department, and other agencies regarding in-custody defendants; processes cancellations of warrants, writs of commitment, and outstanding judgments; prepares subpoenas, mittimus orders, and evidence requests.</li><li>
Performs accounting duties, including balancing and reconciling daily cash receipts, processing payments for fines, fees, and bonds, and verifying and submitting deposits to Finance.</li><li>
Maintains a working knowledge of court procedures, laws, regulations, and orders; assumes Court Administrator responsibilities in their absence as assigned.</li><li>
Conducts research by obtaining driving and criminal history records, retrieving files, reviewing financial information to determine indigency, and verifying completion of court-ordered public service, classes, or programs.</li><li>
Prepares and organizes the courtroom for sessions; performs clerk and bailiff duties, including attending court, recording proceedings, marking and maintaining exhibits, preparing orders and judgments, and distributing court forms.</li><li>
Opens, sorts, and processes incoming mail; prepares correspondence; responds to inquiries regarding court policies, regulations, and procedures; reviews and processes forms and documentation.</li><li>
Manages administrative tasks to ensure workflow efficiency; prepares correspondence with defendants and outside agencies such as the National Crime Information Center (NCIC), Colorado Crime Information Center (CCIC), Colorado Bureau of Investigation (CBI), Department of Motor Vehicles (DMV), and the Office of Personnel Management (OPM); maintains office supplies.</li><li>
Enters and updates case information in the court database, including defendant details, case types, court dates, payment plans, warrants, outstanding judgments, and show cause citations.</li><li>
Serves as custodian of court files; maintains confidentiality; organizes, logs, and tracks tickets; prepares dockets; maintains and closes case files; and purges records in accordance with retention policies.</li><li>
Explains terms and conditions of probation and other sentences imposed by the Court; refers defendants to appropriate programs and resources to fulfill sentencing requirements.</li><li>
Maintains and promotes a positive, collaborative culture within the City organization, demonstrating and supporting the City&rsquo;s Mission, Vision, and Core Values.</li><li>
Establishes and maintains effective working relationships with citizens, coworkers, and other stakeholders.</li><li>
Performs other duties and special projects as assigned by the Court Administrator, Assistant City Attorney, or City Attorney.</li></ul>
Supervisor Duties
This position has no supervisory responsibilities.
Work Environment
Duties are primarily performed in a professional office and courtroom setting within a secure municipal facility. The noise level is generally moderate, with routine exposure to office equipment, phones, and conversations, as well as occasional periods of heightened noise during court sessions or when the courtroom is full. The position requires frequent interaction with judges, attorneys, defendants, law enforcement officers, and members of the public, often in situations that may be emotionally charged or stressful. Work involves frequent interruptions, shifting priorities, and the need to manage multiple tasks under deadlines. The role requires attention to detail, professionalism, and the ability to maintain composure in a fast-paced environment.
Requirements:

Qualifications<ul><li>
High school diploma or GED equivalent is required. Additional coursework or training in legal studies, criminal justice, or business administration is highly valued but not required.</li><li>
One (1) year of experience in a court, legal office, or related administrative/customer service role is required. Equivalent combinations of education and experience will be considered.</li><li>
Valid Colorado driver&rsquo;s license required within ninety (90) days of hire.</li><li>
Must obtain ICS 100 and 700 certifications within twelve (12) months of hire.</li><li>
Must have proficiency with Microsoft Word, Excel, Outlook, and point-of-sale systems, including credit card payment processing.</li><li>
Familiarity with specialized court software, database systems, or social media communication tools is highly valued.</li></ul>
Required Capabilities<ul><li>
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</li><li>
To perform the essential job functions and to ensure the safety of themselves, their coworkers, and the public, employees must have the ability to regulate attention; to plan; to understand, remember, and apply information; to effectively interact with others; to concentrate and maintain pace; and to adapt or regulate one&rsquo;s behavior.</li><li>
Ability to proficiently read, speak, and understand English. Proficiency in non-English languages is highly valued.</li><li>
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</li><li>
Demonstrated strong verbal and written communication skills, analytical skills, statistical and mathematical abilities and interpersonal skills. Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals. Ability to write complex reports and distill information for many audiences.</li><li>
This position requires close, distance and peripheral vision.</li><li>
Ability to hear an average conversational voice in a quiet room, using one or both ears, at a distance of six (6) feet. Ability to hear sounds and signals indicating work and safety necessities.</li><li>
This position requires standing, walking and sitting for periods of time. Utilization of hands and fingers to operate office computer keyboard and equipment required. Must be able to reach with hands and arms, and stoop, kneel or crouch if needed.</li><li>
Must be able to lift up to twenty-five (25) pounds as needed and frequently lift up to ten (10) pounds.</li><li>
This position requires effective proficiency in the use of computer software and applications, office equipment, and professional telephone use. The ability to adequately type quickly with few to no errors is also very important. This position will often require multi-tasking in the use of computer, phone, and office equipment while interacting with clients. Candidates for this position may be required to take and pass technology proficiency assessments prior to employment.</li></ul>
 ** This exempt position will be open from August 27, 2025, through September 16, 2025, or until filled. **</div>

Deputy Court Clerk

<div>Description: 
The Court Administrator, who also serves as the Court Clerk, is responsible for the overall management and daily operations of the Municipal Court. This position oversees case flow management, courtroom preparation, and the maintenance of all court records, financial accounts, and fee schedules to ensure compliance with City policies, state statutes, and legal requirements. The Court Administrator provides leadership in developing and implementing goals, procedures, and technology solutions that enhance court efficiency and accessibility, including the use of video and telecommunications for court functions. The role also includes training and evaluating staff, coordinating with the Judge, City Prosecutor, defense counsel, jurors, and the Police Department, and managing the annual court budget and expenditures. The Court Administrator is expected to model and promote the City&rsquo;s Mission, Vision, and Core Values while fostering a positive and collaborative work culture.
$65,629.59 to $87,506.12 per year
Duties and Responsibilities<ul><li>
Manages court operations, including the development and implementation of court goals, objectives, policies, and procedures.</li><li>
Manages pending caseloads, monitors patterns, and modifies automated and procedural systems to support effective calendar management.</li><li>
Manages technologies that enhance the court&rsquo;s database systems and support video and other telecommunications capabilities to improve court performance.</li><li>
Develops and trains court employees through procedural and operational manuals; conducts and documents performance evaluations.</li><li>
Collects, manages, and evaluates statistics from court dockets, receipts, bond/jury fee reports, and citation listings; prepares monthly and year-to-date statistical reports; manages daily and monthly financial transactions and revenue accounts.</li><li>
Prepares court dockets for regular court sessions and traffic court; sets up the courtroom; and calls court to order.</li><li>
Prepares the annual budget by analyzing current and prior year expenditures, determining budget needs for the upcoming year, and ensuring sufficient funds are available for court operations.</li><li>
Monitors and approves court expenditures to ensure compliance with the approved budget.</li><li>
Accounts for all monies associated with Municipal Court operations; develops and enforces financial handling and reporting procedures in coordination with the Finance Department.</li><li>
Prepares and revises court fee schedules to ensure consistency with applicable laws and practices of comparable municipalities.</li><li>
Reviews pending legislation, including Colorado Municipal League (CML) bulletins and Colorado Revised Statutes, to ensure compliance with all applicable requirements and laws affecting the Municipal Court.</li><li>
Confers with the Judge and City Prosecutor regarding court procedures, cases, and guidelines.</li><li>
Serves as the liaison between the Municipal Court, Prosecutor, Defendants, Witnesses, Jurors, Defense Counsel, Police Department, and other judicial or municipal entities.</li><li>
Serves as the coordinator with the Colorado Bureau of Investigation.</li><li>
Maintains all legal records of court proceedings, including rulings, findings, pleas, and sentences; prepares and processes required documents; ensures compliance with City and State statutes.</li><li>
Maintains and promotes a positive, collaborative culture within the City organization, demonstrating and supporting the City&rsquo;s Mission, Vision, and Core Values.</li><li>
Establishes and maintains effective working relationships with citizens and co-workers.</li><li>
Maintains the list of attorneys who accept court appointments and coordinates appointments for indigent defendants.</li><li>
Performs other duties and special projects as assigned by the supervisor.</li></ul>
Supervisor Duties
The Court Administrator directly supervises the Deputy Court Clerk, providing direction, training, scheduling, and guidance to ensure the effective operation of Municipal Court functions. This includes assigning work, reviewing performance, coaching for professional growth, and maintaining accountability to established policies and procedures. The Court Administrator is responsible for ensuring accuracy, timeliness, and efficiency in case processing, financial transactions, and records management. The position also oversees the welfare, conduct, and development of the Deputy Court Clerk, ensuring a collaborative, supportive, and professional work environment aligned with the City&rsquo;s Mission, Vision, and Core Values.
Work Environment
Duties are primarily performed in a professional office and courtroom setting within a secure municipal facility. The noise level is generally moderate, with routine exposure to office equipment, phones, and conversations, as well as occasional periods of heightened noise during court sessions or when the courtroom is full. The position requires frequent interaction with judges, attorneys, defendants, law enforcement officers, and members of the public, often in situations that may be emotionally charged or stressful. Work involves frequent interruptions, shifting priorities, and the need to manage multiple tasks under deadlines. The role requires attention to detail, professionalism, and the ability to maintain composure in a fast-paced environment.
Requirements:

Qualifications<ul><li>
Bachelor&rsquo;s degree in Public Administration, Business Administration, Criminal Justice, Legal Studies, or a closely related field; or an equivalent combination of education, training, and progressively responsible court, legal, or governmental administrative experience on a year-for-year basis.</li><li><ul><li>Master&rsquo;s degree in Public Administration, Business Administration, Criminal Justice, or a related field is highly valued.</li></ul></li><li>
Requires a minimum of four (4) years of progressively responsible experience in court administration, legal office management, or related administrative operations.</li><li>
Supervisory experience in a municipal or judicial environment is highly desired.</li><li>
Experience with court technology systems, financial reporting, and policy development is highly desired.</li><li>
Valid Colorado Driver&rsquo;s License is required within 90 days after hire.</li><li>
Must possess or obtain ICS 100, 200, 700, and 800 certifications within twelve (12) months after hire.</li></ul>
Required Capabilities<ul><li>
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</li><li>
To perform the essential job functions and to ensure the safety of themselves, their coworkers, and the public, employees must have the ability to regulate attention; to plan; to understand, remember, and apply information; to effectively interact with others; to concentrate and maintain pace; and to adapt or regulate one&rsquo;s behavior.</li><li>
Ability to proficiently read, speak, and understand English. Proficiency in non-English languages is highly valued.</li><li>
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</li><li>
Demonstrated strong verbal and written communication skills, analytical skills, statistical and mathematical abilities and interpersonal skills. Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals. Ability to write complex reports and distill information for many audiences.</li><li>
This position requires close, distance and peripheral vision.</li><li>
Ability to hear an average conversational voice in a quiet room, using one or both ears, at a distance of six (6) feet. Ability to hear sounds and signals indicating work and safety necessities.</li><li>
This position requires standing, walking and sitting for periods of time. Utilization of hands and fingers to operate office computer keyboard and equipment required. Must be able to reach with hands and arms, and stoop, kneel or crouch if needed.</li><li>
Must be able to lift up to twenty-five (25) pounds as needed and frequently lift up to ten (10) pounds.</li><li>
This position requires effective proficiency in the use of computer software and applications, office equipment, and professional telephone use. The ability to adequately type quickly with few to no errors is also very important. This position will often require multi-tasking in the use of computer, phone, and office equipment while interacting with clients. Candidates for this position may be required to take and pass technology proficiency assessments prior to employment.</li></ul>
** This exempt position will be open from August 26, 2025, through September 15, 2025, or until filled. **</div>

Court Administrator

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City Of Fountain

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Deputy Court Clerk

Court Administrator