Abrar Admin

City of Oak Ridge TN

<div><h2 class="jobSectionHeader"><div><b>Position Summary
</b></div></h2><h2 class="jobSectionHeader"><b>This position performs daily administrative support activities for the assigned Department; and provides responsive, courteous, and efficient customer service in support of departmental operations.</b></h2>
<h2 class="jobSectionHeader"><div><b>Essential Functions
</b></div></h2><h2 class="jobSectionHeader"><ul><li><b>Prepares, posts, distributes and tracks computerized agenda documents, information packets and public notices.</b></li><b>
</b><li><b>Provides administrative support for meetings; records, transcribes, and distributes meeting minutes.</b></li><b>
</b><li><b>Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.</b></li><b>
</b><li><b>Assists and provides backup for other departmental employees when necessary; covers other areas within the department due to employee absence or heavy work volume.</b></li><b>
</b><li><b>Picks up, sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; sorts and prepares outgoing mail and documents for pickup; retrieves, delivers, and sends faxes.</b></li><b>
</b><li><b>Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.</b></li><b>
</b><li><b>Creates and maintains a department filing and record system.</b></li><b>
</b><li><b>Enters and verifies payroll for department employees. Maintains and processes overtime, monitors special pays, vacation and annual leave related schedules, and reports. Submits reimbursement requests.</b></li><b>
</b><li><b>Prepares and processes requisitions, invoices, payment vouchers, bills, and verifies any accounting records. Tracks and prepares purchase orders; reviews invoices and submits to Director for approval of payment; notifies of discrepancies; codes to appropriate funds; enters required information into financial software; maintains active account files.</b></li><b>
</b><li><b>Maintains staff certification and license records.</b></li><b>
</b><li><b>Updates and maintains electronic and paper databases, files, forms and records.</b></li><b>
</b><li><b>Prepares and maintains employee scheduling.</b></li><b>
</b><li><b>Assists in the coordination of department programs.</b></li><b>
</b><li><b>Maintains department social media presence in accordance with City protocols.</b></li><b>
</b><li><b>Gathers information for Open Record Requests as assigned.</b></li><b>
</b></ul></h2><h2 class="jobSectionHeader"><div><b>Knowledge, Skills, and Abilities
</b></div></h2><h2 class="jobSectionHeader"><ul><li><b>Ability to maintain a positive, polite and professional attitude when dealing with public at all times.</b></li><b>
</b><li><b>Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.</b></li><b>
</b><li><b>Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.</b></li><b>
</b><li><b>Ability to maintain accurate and legible notes.</b></li><b>
</b><li><b>Knowledge of City policies, procedures and practices.</b></li><b>
</b><li><b>Knowledge of local government organization and its departmental operating requirements.</b></li><b>
</b><li><b>Ability to establish and maintain effective working relationships with others.</b></li><b>
</b><li><b>Knowledge of the use of a multi-line telephone system.</b></li><b>
</b><li><b>Ability to operate standard office equipment and perform word processing and/or data entry.</b></li><b>
</b><li><b>General knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.</b></li><b>
</b><li><b>Ability to work the allocated hours of the position.</b></li><b>
</b></ul></h2><h2 class="jobSectionHeader"><div><b>Required Education, Experience, Licensing, and Certifications
</b></div></h2><h2 class="jobSectionHeader"><ul><li><b>High School Diploma/ equivalent and two (2) years administrative support experience, inclusive of customer service support; or Associates Degree in business or office management and one (1) year administrative support experience.</b></li><b>
</b><li><b>Must possess State of Tennessee Driver&rsquo;s license.</b></li><b>
</b><li><b>Department required certifications will vary.</b></li><b>
</b></ul></h2><h2 class="jobSectionHeader"><b>Individuals interested in submitting for this position must apply online before 12:00 noon, Wednesday, May 13, 2026.<br>
</b></h2><div></div><br>
<br>
<div>Exempt : No
</div><div>Type : FT Employee
</div><div>Department : Information Services
</div><div>Location : DEFAULT
</div><div>https://www.oakridgetn.gov/DocumentCenter/View/2139/Administrative-Associate-II</div></div>

Administrative Associate II - Electric Department

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City of Oak Ridge TN

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Administrative Associate II - Electric Department