Qureos Mentor

City of Pasadena, CA

<div></div><div><div><div><p>The City of Pasadena is currently seeking a diligent, focused and self-motivated Prosecution Assistant to prepare and deliver legal documents in support of the Prosecution Division of the City Attorney/City Prosecutor's Office.<br>
<br>
The <i>ideal candidate</i> will not be bothered by the routine work associated with creating and updating case files. They will have no problem performing administrative support duties in support of various types of criminal actions prosecuted by the City Attorney/City Prosecutor's Office. An example of these duties includes data entry, ordering discovery, processing subpoenas and supporting special programs.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<div><p>The major responsibilities of this position are listed.</p><br>
<ul><li>
Enters data and prepares criminal complaints for filing; opens, updates and closes case files in case management system; enters data into legal database to generate complaints, subpoenas and other standard legal documents.</li><li>
Composes letters from notes and specific instructions; proofreads and corrects documents to ensure accuracy of records and entry of information.</li><li>
Interacts with the public at a public counter and by telephone to resolve problems and answer questions; collects restitution payments in person and by mail; processes and remits restitution to victims.</li><li>
Responds to requests for information from other City departments, court officials and the public relating to legal processes; interacts with and schedules meetings with Court personnel, City staff, other attorneys and witnesses; schedules and maintains calendars for assigned attorneys, including court appearances, appointments, assignment deadlines and vacations.</li><li>
Gathers documentary evidence and obtains all relevant information such as medical records, police reports, criminal histories, interview tapes, 911 tapes/digital files, photographs and other evidentiary materials; may conduct research and maintain databases to verify property ownership and coordinate office hearings and inspections.</li><li>
Performs related duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualification Guidelines</b></h2></div>
<div><p><b>COMPETENCIES</b><br>
The following list represents the core competencies needed for success in this position.</p><ul><li><b><br>
Adaptability</b>-Responding positively to change and modifying behavior as the situation requires</li><li><b>
Attention to Detail</b>-Focusing on the details of work content, work steps, and final work products</li><li><b>
Self-Management</b>-Showing personal organization, self-discipline, and dependability.</li><li><b>
Customer Focus</b>-Attending to the needs and expectation of customers</li><li><b>
Relationship Building</b>-Establishing rapport and maintaining mutually productive relationships</li><li><b>
Teamwork</b>-Collaborating with others to achieve shared goals</li></ul><b>
EDUCATION AND EXPERIENCE</b><ul><li>
Graduation from high school or GED equivalent.</li><li>
At least five years of progressively responsible experience performing administrative support or file management duties in a legal office.</li><li>
Coursework in law or a related field from an accredited college is preferred.</li></ul><b>
SELECTION PROCESS</b><br>
The selection process may consist of a training and experience evaluation, typing test, written test, and department-level interviews.<br>
<br>
<b>VACANCY INFORMATION</b><br>
There is currently one vacancy in the Prosecution Division of the City Attorney's/City Prosecutor's Office. The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future.<br>
<br>
Candidates selected for this position are subject to a one year probationary work period.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Special Requirements</b></h2></div>
<div><p>Must possess a valid California Class C driver's license and comply with the City's Motor Vehicle Safety Policy during the course of employment.<br>
<br>
Must type 45 net words per minute with 95% accuracy.
</p><ul><li>Please note that qualified applicants will be invited to take an online typing test administered by the City. Applicants that do not receive a passing score on the online typing test will not be considered for further consideration.</li><li>
Please do not attach a typing certificate to your application.</li><li>
Current City of Pasadena employees who hold a position that requires the same or more words per minute are not required to take the online typing test. Employees are responsible for verifying the typing requirement for their current classification.</li></ul></div></div></div><p></p>

Prosecution Assistant

<div></div><div><div><div><p><b>This is a Limited Term/Grant Funded position with current funding from January 1, 2026 through June 30, 2029. Current and continued employment is dependent on grant funding.</b><br>
<br>
The City of Pasadena - City Attorney's/City Prosecutor's Office is seeking a dynamic and organized Program Coordinator II to lead the development and management of the newly established HOME (Helping Offenders with Meaningful Engagement) Diversion Program, designed to reduce justice system involvement among adults experiencing homelessness. The Program Coordinator II will support the Prosecution Division in implementing a comprehensive diversion model, ensuring compliance with grant requirements, coordinating service partners, engaging stakeholders, and supporting program evaluation and sustainability efforts. The Program Coordinator II will lead project management and administration of the state-funded HOME Diversion Program, prepare and present analysis and recommendations, act as a liaison and program resource to City staff, external agencies, and the public, and ensure City compliance with applicable laws, regulation, and grant terms.<br>
<br>
<b>Ideal Candidate</b><br>
The ideal candidate will be a highly motivated self-starter with strong project management skills and experience in municipal or justice-system programming with an understanding of homelessness, diversion, law enforcement protocols or grant-funded services. The successful candidate will be comfortable presenting to stakeholders and facilitating conversations with the public and be well versed in working both collaboratively and independently with professionalism and discretion. Experience managing budgets, contracts, invoicing and payment processing are highly desirable.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<div><p>The major responsibilities of this position are listed.<br>
<br>
<b>Program Administration &amp; Compliance</b></p><div><ul><li>
Coordinates all program functions related to the California Board of State and Community Corrections Prop 47 Cohort 5 grant.</li><li>
Develops and implements procedures, instruction materials, and tracking systems to meet program goals.</li><li>
Maintains data tracking necessary to monitor program outcomes and recidivism.</li><li>
Ensures compliance with funder&rsquo;s fiscal administration requirements and maintain complete financial records and supporting documentation of program costs for use in reimbursement requests to funder.</li>
Prepares and submits required progress reports, invoices, and related documentation to grant funder.<br>
<li>
</li></ul></div><b>
Service &amp; Vendor Coordination</b><div><ul><li>
Coordinates across contracted vendors providing services such as social services, fiscal audits, performance evaluations, and program site operations.</li><li>
Provides technical assistance to contracted vendors to ensure compliance with funder&rsquo;s program administration and fiscal requirements.</li><li>
May negotiate or support contract management with subcontractors and monitor program expenditures.</li>
Oversees program logistics, project management, and resource planning.<br>
<li>
</li></ul></div><b>
Stakeholder Engagement &amp; Liaison Functions</b><div><ul><li>
Facilitates funder-required Local Advisory Committee meetings consisting of internal and external stakeholders.</li><li>
Coordinates required community meetings to receive feedback and provide updates on HOME Diversion implementation.</li><li>
Collaborates with partner agencies such as:<ul><li>
Pasadena Public Health Department</li><li>
Pasadena Police Department</li><li>
Pasadena Fire Department</li><li>
LA County Public Defender&rsquo;s Office</li><li>
Superior Court of Los Angeles County</li></ul></li><li>
Assists in the development of City and community partnerships and collaborative efforts; represents the City in interdepartmental, interagency and public forums.</li>
Develops program communications materials and information for the public as needed.<br>
<li>
</li></ul></div><b>
Training, Reporting &amp; Presentations</b><div><ul><li>
Coordinates and delivers training sessions for program stakeholders.</li><li>
Prepares staff reports, administrative summaries, and presentations for the public, city committees, and elected officials.</li>
Evaluates and analyzes program data for quality assurance purposes and prepare recommendations for program improvement.<br>
<li>
</li></ul></div><b>
Grant Development &amp; Sustainability</b><div><ul><li>
Monitors opportunities for additional external funding (state, federal, philanthropic).</li><li>
Assists with the preparation of grant proposals and budget projections to continue the program.</li></ul></div><p>
Performs other duties as assigned to support successful implementation of the program.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualification Guidelines</b></h2></div>
<div><p><b>COMPETENCIES</b><br>
The following list represents the core competencies needed for success in this position.</p><ul><li><b><br>
Attention to Detail</b> - Focusing on the details of work content, work steps, and final work products.</li><li><b>
Presentation Skills</b> - Formally delivering information to groups.</li><li><b>
Project Management </b>- Ensuring that projects are on-time, on-budget, and achieve their objectives.</li><li><b>
Group Facilitation</b> - Enabling constructive and productive group interaction.</li><li><b>
Analyzing &amp; Interpreting Data</b> - Drawing meaning and conclusions from quantitative or qualitative data.</li><li><b>
Legal &amp; Regulatory Navigation</b> - Understanding, interpreting, and ensuring compliance with laws and regulations.</li><li><b>
Professional &amp; Technical Expertise</b> - Applying technical subject matter to the job.</li></ul><b>
EDUCATION &amp; EXPERIENCE</b><ul><li>
Bachelor's degree in business or public administration, liberal arts, public relations, social science, sociology, psychology or a closely related field.</li><li>
Three years of professional experience in administering and/or implementing programs in the area of legal services, homeless services, social work, public health, or justice-related programs.</li></ul><b>
PREFERRED QUALIFICATION</b><ul><li>
Bachelor's degree in a related field and at least three to five years of experience in grant-funded program administration in a government, criminal justice, law enforcement, or similar setting.</li><li>
Recent experience with grant compliance, data tracking, program coordination, vendor or contract oversight, and stakeholder engagement.</li></ul><b>
SELECTION PROCESS</b><br>
The selection process may consist of a training and experience evaluation, interview panel, and/or department-level interviews.<br>
<br>
<b>VACANCY INFORMATION</b><br>
There is currently one Limited Term/Grant Funded vacancy in the Prosecution Division of the City Attorney's/City Prosecutor's Office. The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future.<br>
<br>
Candidates selected for this position are subject to a one year probationary work period.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Special Requirements</b></h2></div>
<div><p>Must have or obtain a Class C California driver's license and a satisfactory driving record, as they may be required for some assignments.</p></div></div></div>

Program Coordinator II (HOME Diversion Program)

Join City of Pasadena, CA and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

City of Pasadena, CA

ABOUT_COMPANY

Prosecution Assistant

Program Coordinator II (HOME Diversion Program)