Qureos Mentor

City of Rock Hill

<div>General Description:
The purpose of this class within the organization is to provide Human Resources support, as it relates to recruiting, staffing and programming. This class works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements:
Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in business, human resources or related field. Prefer graduation from a four-year college or university with major course work in human resources, public or business administration, or the social sciences, plus two years of administrative experience and one year of experience administering confidential employment information. Requires two years in customer service and/or administrative experience or closely related experience. The equivalent combination of education and related work experience may be considered.
Special Certifications and Licenses:
Valid Driver&rsquo;s License
Desirable Knowledge, Skills and Abilities:<ul><li>
Considerable knowledge of Word, Excel, PowerPoint, SharePoint, Outlook, data processing and related software. Knowledge of data processing and related software.
</li><li>Knowledge of city, state, and federal laws applicable to human resources administration.</li><li>
Knowledge of employee onboarding procedures and strategies.</li><li>
Knowledge of internships, apprenticeships and mentoring programs, procedures and strategies.</li><li>
Ability to maintain confidential information.</li><li>
Ability to exercise exceptional judgment when conducting employment, criminal and educational background/reference checks and interviews.</li><li>
Ability to multi-task and make sound decisions in a sometimes stressful and complex work environment.</li><li>
Ability to analyze data and communicate effectively in oral and written form.
</li><li>Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.
</li><li>Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers. Personally demonstrates appropriate customer service skills.</li><li>
Work is performed onsite. The incumbent must be present at work to perform the essential functions of this job.</li></ul>
Essential Job Functions:<ul><li>
Supports HR functions and strategies relating to City-wide initiatives, compliance, and departmental requirements, such as:<ul><li>
Federal and state required posters,</li><li>
Personnel file maintenance and integrity,</li><li>
I-9 and e-Verify compliance,</li><li>
Employment data, and</li><li>
Employee time bank administration and maintenance.</li></ul></li><li>
Supports the recruitment and selection process by advertising jobs, creating e-job requisition folders, scheduling interviews, and conducting background checks. Advertises job opportunities on the City&rsquo;s webpage as well as other websites.
</li><li>Conducts thorough and timely background/reference checks on prospective employees.</li><li>
Utilizes external sites to add and/or extract employee information relating to South Carolina Retirement, health benefits, MVRs, reference checks, I-9s and new employee documents.</li><li>
Coordinates and facilitates orientation sessions on a bi-weekly basis to acquaint new employees with City policies, procedures, regulations and technology.</li><li>
Ensures proper assembly of new hire electronic personnel requirements and collects all required documentation within a timely manner.</li><li>
Serves as the primary point-of-contact for PRT seasonal staffing, Recreational Specialist. Leads the annual hiring, on-boarding and separation process for Ice Rink seasonal staff, working closely with PRT staff.</li><li>
Liaise with PRT administrative, supervisory, and leadership staff to hire Recreational Specialists via ATS Workflow.</li><li>
Coordinates and facilitates weekly orientation sessions for PRT seasonal staff.</li><li>
Reviews and approves PAFs for separation of employment of Recreational Specialists.</li><li>
Monitors time reports and works closely with PRT support staff to promptly remove identified non-working employees from HRIS reporting.
</li><li>Utilizes HRIS to create and update workflows, process Personnel Action Forms (PAFs), create position seats, modify job offer letters, add or modify documents, checklists, tasks, and perform Applicant Tracking System (ATS) modifications and adjustments.</li><li>
Oversees and reports on HR Budget to HR Director.</li><li>
Prepares and copies personnel files for legal matters.</li><li>
Coordinates, chairs and oversees assigned Citywide committees, events, and programs.</li><li>
Assists with FMLA Designation Letters, Sick Leave Bank, Maternity / Parental Leave Banks and communication to employees and management.</li><li>
Serves as primary HR office coverage, assisting internal and external customers.</li><li>
Maintains City-wide employee records, ensuring timely filing, processing of separation records, and adherence to required state and federal compliance record retention requirements.
</li><li>Utilizes the City&rsquo;s Enterprise Resource Planning system to perform HR functions and transactions, such as hiring new employees, processing separations, updating employee records, etc.</li><li>
Assists with general questions, policy interpretation, verification of employment inquiries, and other issues.</li><li>
Creates and maintains data reporting such as, New Employee Information, PRT Log, etc.</li><li>
Provides special event assistance to include the City&rsquo;s benefits programs, the health fair, wellness programs, insurance enrollment and customer service training. Serves as team leader and manager for designated special events in support of Human Resources&rsquo; strategic goals and department needs.</li><li>
Responsible for completing, tracking and reporting various HR metrics such as employee orientation, leave usage, etc. according to established standards.</li><li>
Assists with communication, programming and delivery of the City-wide Internship Program.
</li><li>Oversees HR Medical, Employment and HR Forms mailboxes, as well as incoming faxes.</li><li>
Serves as back-up to the Talent Acquisition Specialists, attending interviews, and filling in with other duties, as necessary.</li><li>
Researches and recommends cost savings and new initiatives to enhance customer service/productivity/community engagement.</li><li>
Performs all other duties as may be assigned to meet organizational needs.</li></ul>
This Notice is not intended to be an all-inclusive list of duties, knowledge, skills and abilities required to do the job. This is intended only to describe the general nature of the job. A more comprehensive list of duties, responsibilities and essential job functions is available on the job description. The City of Rock Hill is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, political affiliation, disability, national origin, genetic information, sex (including pregnancy, childbirth, or related medical condition), or age.</div>

Human Resources Coordinator

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City of Rock Hill

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Human Resources Coordinator