Abrar Admin

Cohen Commercial Management

<div><div><div><b>Benefits:</b></div>
<ul><li>MASSAGE ENVY</li>
<li>AFLAC</li>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul></div><div><b>LEASE ADMINISTRATOR &amp; PROPERTY OPERATIONS SPECIALIST</b><br>
<br>
Full-Time &middot; South Florida &middot; Commercial &middot; 3+ Years Required<br>
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<b>ABOUT THE OPPORTUNITY</b><br>
<br>
Cohen Commercial is a boutique commercial real estate firm with an active management portfolio spanning office, industrial, retail, and mixed-use assets throughout Florida. We offer the resources and deal flow of a larger platform with the collaborative culture and direct client access that only a boutique firm can deliver.<br>
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We are seeking an experienced Lease Administrator &amp; Property Operations Specialist to join our growing team. This is a broad, high-visibility role combining lease administration, property management support, and property-level accounting &mdash; giving the right candidate ownership over the full lifecycle of a tenancy, from lease execution through financial reporting. You will work directly alongside brokers, property managers, property accountants, and ownership, with real responsibility and genuine room to grow.<br>
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<b>CORE RESPONSIBILITIES</b><br>
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LEASE ADMINISTRATION<br>
<ul>
<li>Abstract, enter, and maintain all commercial lease data &mdash; including critical dates, rent schedules, options, and covenants &mdash; within lease management software (Yardi Voyager)</li>
<li>Monitor and track critical lease dates: rent commencement, option deadlines, expirations, renewal windows, and tenant notice requirements; issue timely internal alerts</li>
<li>Administer CAM, real estate tax, and insurance reconciliations; review landlord billings and dispute inaccurate charges on behalf of clients or ownership</li>
<li>Coordinate with tenants, landlords, legal counsel, and brokers to facilitate lease amendments, estoppels, SNDAs, assignments, and subordination agreements</li>
<li>Support the brokerage team with lease data analysis and due diligence for acquisitions, dispositions, and re-leasing efforts statewide</li>
</ul>PROPERTY ADMINISTRATION<br>
<ul>
<li>Serve as a point of contact for tenant inquiries, maintenance requests, and service issues; coordinate timely resolution and follow-up to maintain strong landlord-tenant relationships</li>
<li>Maintain complete property files including executed leases, amendments, certificates of insurance, vendor contracts, and inspection records; verify currency and compliance on a rolling basis</li>
<li>Coordinate and track vendor service contracts, bid proposals, and approved scopes of work; assist property managers in ensuring vendor performance and contract compliance</li>
<li>Open, assign, and monitor work orders through the property management platform; prepare monthly status reports on outstanding and completed maintenance items</li>
<li>Track and manage tenant and vendor certificate of insurance requirements; maintain follow-up systems for expirations and ensure all parties remain in compliance</li>
<li>Assist in the coordination of tenant move-ins and move-outs including space inspections, access setup, signage, and utility transfers</li>
<li>Support preparation of board packages, ownership reports, and investor updates by compiling occupancy data, tenant status summaries, and property condition notes</li>
</ul>PROPERTY ACCOUNTING SUPPORT<br>
<ul>
<li>Participate in the AP workflow as necessary</li>
<li>Prepare and issue monthly tenant rent statements and additional rent billings; manage accounts receivable aging, track delinquencies, and assist in collections follow-up</li>
<li>Assist in the preparation of annual operating budgets and monthly re-forecasts by providing lease-driven revenue schedules, expense projections, and occupancy assumptions</li>
<li>Support month-end close by providing variance narratives on rental income, reconciling tenant ledgers, and flagging discrepancies between lease terms and posted transactions</li>
<li>Coordinate with the property accounting team or outside CPA firm on year-end schedules, tenant audit responses, and documentation requests related to property financials</li>
</ul><b>QUALIFICATIONS &amp; REQUIREMENTS</b><br>
<ul>
<li>Minimum 3 years of experience in commercial lease administration, property administration, or a combined role within a commercial real estate environment</li>
<li>Strong working knowledge of commercial lease structures &mdash; NNN, gross, modified gross, percentage rent &mdash; and the ability to interpret and apply lease language independently</li>
<li>Demonstrated familiarity with property-level accounting concepts: accounts payable/receivable, CAM reconciliations, rent roll management, GL coding, and budget variance analysis</li>
<li>Proficiency in property management and lease administration platforms such as MRI, Yardi, AppFolio, or similar enterprise software; experience running financial reports within these systems preferred</li>
<li>Advanced Microsoft Excel skills, including the ability to build and maintain financial schedules, rent rolls, CAM workpapers, and budget models</li>
<li>Bachelor's degree in Real Estate, Finance, Accounting, Business Administration, or a related field preferred; equivalent professional experience considered</li>
<li>Florida real estate license a plus but not required</li>
<li>Excellent written and verbal communication skills; ability to interface professionally and independently with tenants, vendors, attorneys, and executive stakeholders</li>
<li>Highly organized, detail-oriented, and capable of managing multiple active portfolios across asset classes and Florida markets simultaneously</li>
<li>Experience with office, industrial, or retail assets in South Florida or statewide Florida markets strongly preferred</li></ul></div></div><div></div>

CRE LEASE ADMINISTRATOR & PROPERTY OPERATIONS SPECIALIST

Join Cohen Commercial Management and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Cohen Commercial Management

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CRE LEASE ADMINISTRATOR & PROPERTY OPERATIONS SPECIALIST