Qureos Mentor

Comcon Technologies Limited

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 Role Description
 
 
 
 We are seeking an experienced Chief Executive Assistant to provide strategic, high-level support to our Director(s) and executive leadership. The ideal candidate will be a trusted partner capable of managing complex calendars, travel, communications, project coordination, and confidential information in a fast-paced, office-centered environment. This role requires exceptional organization, discretion, and the ability to influence through proactive problem-solving.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
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 Calendar Management
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 Manage the director&rsquo;s calendar based on events, schedules, and appointments.
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 Prioritize requests, resolve scheduling conflicts, and optimize time for strategic work.
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 Coordinate internal and external meetings across multiple time zones as needed.
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 2. Travel Arrangements
 
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 Book flights, hotels, taxis, and ground transportation; handle changes and cancellations.
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 Manage international visa documentation and appointment scheduling as required.
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 Schedule meetings around travel to maintain calendar integrity.
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 Develop comprehensive travel itineraries, including train routes for international travel where applicable.
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 Prepare travel expense reports and ensure policy compliance.
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 3. Email and Communications
 
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 Receive, triage, prioritize, and respond to emails on behalf of the director as appropriate.
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 Draft professional correspondence and ensure timely communication with internal and external stakeholders.
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 4. Policy Design and Governance
 
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 Assist in designing, updating, and disseminating organizational policies and procedures.
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 Ensure alignment with compliance, confidentiality, and information security standards.
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 5. Stakeholder and Internal Communications
 
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 Serve as a liaison with OEMs, vendors, and stakeholders.
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 Prepare presentations, monthly reports, and marketing plan materials for OEMs and key stakeholders.
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 Facilitate effective communication between the Director and other departments.
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 6. Weekly Meetings and Reporting
 
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 Organize and facilitate weekly leadership meetings; gather and prepare documents and agendas.
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 Oversee reporting from direct reports and ensure action items are followed up.
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 7. Expense Management
 
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 Prepare and submit expense reports for the director; monitor budget adherence and compliance with policy.
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 8. Confidentiality and Risk Management
 
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 Maintain strict confidentiality of all discussions, decisions, and sensitive information.
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 Uphold NDA and information classification practices; manage sensitive documents securely
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 9. Project Execution
 
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 Support or lead cross-functional projects as assigned; track milestones, timelines, risks, and dependencies.
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 Coordinate with stakeholders to ensure timely delivery and alignment with strategic goals.
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 10. MIS and Reporting
 
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 Support the creation and maintenance of management information systems (MIS), dashboards, and executive updates.
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 Gather data, perform basic analysis, and present insights to leadership.
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 11. Additional Duties
 
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 Perform other duties as assigned by Directors; demonstrate flexibility and a proactive, can-do attitude.
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 12. Travel Readiness
 
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 Open to travel as required to support executives and business needs.
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 Qualifications:
 
 
 
 
 
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 4+ years of experience in a role supporting C-level executives in a high-trust, strategic role
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 EA/Executive Assistant will be valuable.
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 Proven track record in calendar management, travel planning, and email management at the executive level.
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 Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); strong numerical/analytical skills for basic MIS and expense reporting.
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 Excellent written and verbal communication; ability to interact effectively with executives, vendors, OEMs, and internal teams.
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 Strong organizational, prioritization, and problem-solving abilities; comfortable with ambiguity and changing priorities.
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 Highest level of professionalism, discretion, and integrity; experience handling confidential information.
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 Ability to work in-office with flexibility for occasional travel; comfortable coordinating across departments.
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 Excellent stakeholder management and relationship-building skills.
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Executive Assistant

Join Comcon Technologies Limited and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Comcon Technologies Limited

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Executive Assistant