Qureos Mentor

Cooley LLP

<div>Cooley is seeking a Practice Team Assistant to join our San Francisco Business Department.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Practice Team Assistant is responsible for providing administrative and clerical support for various administrative projects and duties in support of the timekeepers, Legal Support Assistants, Legal Support Specialists in the assigned practice group(s). Specific duties include, but are not limited to, the following:
Position responsibilities:<ul><li>
Open and organize all interoffice mail for team members</li><li>
Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out)</li><li>
Assist with lunch orders, car service and other scheduling tasks, as needed</li><li>
Greet visitors; escort them to appropriate meeting rooms and provide them with amenities, as needed</li><li>
Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases</li><li>
Review, proof all documents prepared for accuracy, completeness and grammar and syntax</li><li>
Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors&rsquo; full confidence and trust in all interactions</li><li>
As requested, schedule, coordinate and confirm meeting space and relevant attendees for team member meetings.</li><li>
As requested, coordinate travel arrangements</li><li>
Prepare and process expense reports, check requests, travel, health club reimbursement forms, etc. in accordance with accounting guidelines</li><li>
Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion</li><li>
Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product</li><li>
Assist with internal procedures for the preparation of audit letter responses when needed and where applicable</li><li>
On behalf of the timekeepers, enter and submit time entries. As requested, maintain file copies of released time</li><li>
Create and maintain files, including chronological files and indexes not stored in Information Governance department</li><li>
Complete e-filing in the firm&rsquo;s document management system, as requested</li><li>
Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as necessary</li><li>
Complete all document processing and correspondence assignments accurately and within timekeepers&rsquo; stated timeframes</li><li>
Prepare and arrange messenger service, copy center and facsimile requests, as needed</li><li>
Copy documents that are not appropriate to send to the copy center</li><li>
Scan documents into PDF format</li><li>
Print large PDF documents and emails</li><li>
Burning and label CDs and DVDs</li><li>
Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney&rsquo;s contacts and updating, maintaining and resolving conflicts within the CRM tool</li><li>
Coordinate and assist with other special projects, as required</li><li>
Assist other team members and timekeepers with various administrative tasks</li><li>
All other duties as assigned or required</li></ul>
Skills and experience:
Required:<ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li><li>
Available to work overtime, as required</li></ul>
Preferred:<ul><li>
Bachelor&rsquo;s degree</li><li>
Previous general office experience</li><li>
Previous law firm or professional services industry experience</li></ul>
Competencies:<ul><li>
Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team</li><li>
Pro-actively prioritize work assignments and consistently meet deadlines</li><li>
Demonstrate initiative, diplomacy, and tact</li><li>
Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication</li><li>
Engage in a professional and polite manner with clients, colleagues, and others</li><li>
Reliable, committed, organized, and punctual</li><li>
Strong administrative and secretarial skills</li><li>
Excellent verbal (both listening and speaking) and written communication skills</li><li>
Ability to function well as a team member</li></ul>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EEO.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $29.00 - $35.00 ($60,320.00 - $72,800.00 annually).
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Practice Team Assistant

<div>Cooley is seeking a Conflicts Analyst (New Business) to join the Business Intake and Conflicts Team.
Position summary: The Conflicts Analyst is responsible for the identification, analysis, and resolution of all conflicts requests, using independent judgment and demonstrating a thorough understanding of the business needs when clearing incoming work and candidates. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:<ul><li>
Analyze and process all conflict requests to ensure that all firm engagements and hires are clear from a business and ethical perspective</li><li>
Prepare database search terms and create conflicts reports for related parties, for all requests including high volume, bulk searches</li><li>
Perform corporate research to confirm the identity of related parties and address any potential conflicts or high-profile issues</li><li>
Identify existing and potential conflicts for each request by reviewing and analyzing conflicts reports and supporting documents</li><li>
Understand and interpret database results and conflicts reports for firm partners, counsel, attorneys and business professionals</li><li>
Prepare concise, comprehensive descriptions of prospective conflicts landscape based on the rules of professional conduct for attorneys and other submitters</li><li>
Interact regularly with partners - through email and telephone to investigate and discuss potential issues and propose solutions in connection with conflict clearances</li><li>
Provide regular updates to responsible attorneys and other users in connection with conflicts clearances</li><li>
Maintain conflicts resolution notes and responses for each request</li><li>
Request waivers for all matters requiring consent and confirm that all conflicts have been resolved</li><li>
Draft conflict waivers and engagement letters as necessary</li><li>
Inform and advise firm attorneys and counsel of any special circumstances surrounding complicated requests</li><li>
Draft and implement necessary ethical screens</li><li>
Awareness of current legal trends and information</li><li>
Perform conflicts case law and legal ethics research</li><li>
Provide conflicts training for secretaries, and other business professionals, as needed</li><li>
All other duties as assigned or required</li></ul>
Skills and experience:
Required:<ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li></ul><ul><li>
Available to work overtime (including weekends if not part of ones dedicated schedule), as required</li><li>
Proficiency in IntApp Open and Contract Express or similar programs</li><li>
2+ years direct applicable experience, which could include experience within a law firm, legal environment or conflicts department</li><li>
Knowledge of American Bar Association&rsquo;s Model Rules of Professional Conduct and California State Bar Association&rsquo;s Rules of Professional Conduct</li><li>
Overall understanding of a corporate law practice</li><li>
Experience conducting legal and corporate research</li></ul>
Preferred:<ul><li>
Bachelor&rsquo;s Degree, JD strong preferred Knowledge and experience with complete conflicts resolution strongly preferred</li><li>
Paralegal Certificate preferred or completion of an ethics course in paralegal program</li><li>
Prior experience as a paralegal or legal researcher in a law firm</li></ul>
Competencies:<ul><li>
Excellent communication (verbal and written) and interpersonal skills</li><li>
Good judgment, strong analytical and critical thinking skills</li><li>
Strong organizational skills with attention to details</li><li>
Ability to work independently with minimal supervision</li><li>
Comfortable in a fast-paced, challenging environment</li><li>
Able to prioritize and juggle multiple tasks</li><li>
Capable of and comfortable with communicating professionally with attorneys, directors, and managers</li><li>
Ability to take on time sensitive matters while recognizing legal ethical rules</li><li>
Excellent customer service skills</li></ul>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $39.50 - $53.00 ($82,160.00 - $110,240.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Conflicts Analyst (New Business)

<div>Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:<ul><li><h2 class="jobSectionHeader">
Post, process, review and file invoices</h2></li><li><h2 class="jobSectionHeader">
Assist in matching checks with invoices weekly</h2></li><li><h2 class="jobSectionHeader">
Assist in some Accounting inquires</h2></li><li><h2 class="jobSectionHeader">
Assist in vendor Statements, ACH Direct Deposit Form, W-9</h2></li><li><h2 class="jobSectionHeader">
Assist Accounts Payable department when needed</h2></li><li><h2 class="jobSectionHeader">
Back up to the AP Staff when needed</h2></li><li><h2 class="jobSectionHeader">
All other duties as assigned or required</h2></li></ul><h2 class="jobSectionHeader">
Skills and experience:</h2><h2 class="jobSectionHeader">
Required:</h2><ul><li><h2 class="jobSectionHeader">
Available to work overtime, as required</h2></li><li><h2 class="jobSectionHeader">
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</h2></li><li><h2 class="jobSectionHeader">
Available to work overtime, as required</h2></li><li><h2 class="jobSectionHeader">
General knowledge of accounting principles and/or bookkeeping</h2></li></ul><h2 class="jobSectionHeader">
Preferred:</h2><ul><li><h2 class="jobSectionHeader">
Previous 3E Elite and Chrome River experience</h2></li><li><h2 class="jobSectionHeader">
10-key by touch</h2></li><li><h2 class="jobSectionHeader">
Previous law firm experience</h2></li></ul><h2 class="jobSectionHeader">
Competencies:</h2><ul><li><h2 class="jobSectionHeader">
Must be able to accurately use a calculator</h2></li><li><h2 class="jobSectionHeader">
Accuracy and initiative</h2></li><li><h2 class="jobSectionHeader">
Professional demeanor and telephone manners</h2></li><li><h2 class="jobSectionHeader">
Excellent communication and organizational skills</h2></li><li><h2 class="jobSectionHeader">
Ability to work independently and under pressure</h2></li><li><h2 class="jobSectionHeader">
Ability to interact and work well with others (co-workers and vendors)</h2></li><li><h2 class="jobSectionHeader">
Excellent follow through skills</h2></li><li><h2 class="jobSectionHeader">
Excellent command of math and English grammar</h2></li></ul>
Physical &amp; Work Environment:
Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available.
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Accounts Payable Assistant

<div>Cooley is seeking an Artificial Intelligence (&ldquo;AI&rdquo;) Solutions Engineer to join the Practice Engineering team within the Innovation department.
Position summary: As the leading technology law firm, Cooley is determined to become a leader in the digital practice of law. Cooley Innovation embraces a culture of customer service excellence, and all members of the department are expected to move this agenda forward. To that end, under the direction of the Manager of Product Engineering, and collaborating directly with practitioners, technical teams, and innovation stakeholders, the Artificial Intelligence (&ldquo;AI&rdquo;) Solutions Engineer leads process automation initiatives by driving prototype-based discovery and building functional workflow demonstrations that validate repeatable, end-to-end processes&mdash;from defined inputs through tool orchestration to outputs that meet specified acceptance criteria. This includes developing multi-step automations that combine deterministic scripting with AI workflows, including advanced prompting, retrieval-augmented generation (RAG), and agentic techniques. This role partners across multiple domains including Practice Innovation, Knowledge Management, Software Engineering, as well as resource attorneys and other practitioners across a range of offices and practice areas. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:<ul><li>
Responsible for the management, design and development and testing of legal workflow automations, form-building solutions and expert knowledge systems</li><li>
Elicit attorney/practitioner requirements, map end-to-end process steps, define decision points and failure modes, and produce clear acceptance criteria and test cases that make the workflow measurable and reviewable</li><li>
Rapidly build and iterate working proofs-of-concept that validate feasibility of repeatable processes, combining deterministic logic (rules/scripting) with AI steps (prompting, retrieval, tool-use/agents) to produce usable outputs aligned to acceptance criteria</li><li>
Working with Knowledge Management and practitioners, create/maintain the workflow&rsquo;s &ldquo;source of truth&rdquo; (playbooks, templates, matter-type guidance, clause libraries, FAQs), implement retrieval strategies and citation/traceability expectations, and partner with attorneys to ensure substantive content accuracy and ongoing governance of knowledge updates</li><li>
Evaluate AI and technology components; design measurable validation workflows (including Python-based integrations) to test use cases, assess feasibility, and generate stakeholder-ready findings</li><li>
Build RPA workflows and API integrations to measure and report adoption and performance; deliver executive-facing analytics that enable leadership advocacy and decision-making</li><li>
Design and maintain knowledge applications, including working with Knowledge Management and attorneys to ensure substantive legal content is accurate</li><li>
Coordinate training, support, documentation and resource material in support of processes and systems</li><li>
Engage with end-users to gather feedback, observe and map routines and processes</li><li>
Create and maintain project planning documentation, including business end-user requirements, user and administrative workflows and quality assurance procedures</li><li>
All other duties as assigned or required</li></ul>
Skills and experience:
Required:<ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li><li>
Ability to work extended and/or weekend hours, as required</li><li>
Ability to travel, as required</li><li>
3+ years direct applicable experience (e.g., delivery of GenAI-powered workflows and solutions)</li><li>
Experience with API-driven integrations, workflow automations, document automation (e.g. excel and docx), and generative AI</li><li>
Experience working with MCP servers and building agentic workflows using MCP and non-MCP tools</li><li>
Experience designing and implementing retrieval-grounded generation in permissioned environments</li><li>
Proficiency extracting from and creating common enterprise file formats like docx, pptx, xlsx, pdf, etc.</li></ul>
Preferred:<ul><li>
Bachelor&rsquo;s degree</li><li>
Working knowledge of business analysis, knowledge management, information systems or other-related field</li><li>
Experience working in professional services, or a legal services environment with preference to experience in AMLAW 200 law firm or in-house legal department with greater than 50 attorneys</li><li>
Knowledge of legal concepts related to the business of the firm and the legal industry</li><li>
Familiarity with agile development methodologies</li><li>
Experience engaging with end-users to gather feedback, observe and map routines and processes</li><li>
Ability to deliver AI-enabled workflows within confidentiality/approved-AI policy constraints and governance expectations</li><li>
Excellent attention to detail</li><li>
Excellent analytical skills</li><li>
Excellent time management and project management skills, with ability to work independently to meet objectives and deadlines</li><li>
Ability to work as a member of a client-service oriented team in a professional, approachable manner</li><li>
Strong customer focus, with an emphasis on efficient and effective communications</li><li>
Solid relationship management, presentation and collaboration skills</li><li>
Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data</li><li>
Ability to work independently and take initiative while ensuring compliance with team standards in development, delivery and support of business systems</li><li>
Entrepreneurial by nature</li><li>
Ability to organize, prioritize and coordinate multiple activities often under tight timelines</li><li>
Ability to drive projects to completion and achieve goals</li><li>
Team-player with collaborative spirit</li></ul>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.
The expected annual pay range for this position with a full-time schedule is $120,000 - $175,000. Senior level candidates may be considered for this position and would be eligible for a higher salary range based on experience. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 21 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Artificial Intelligence (“AI”) Solutions Engineer

Join Cooley LLP and explore 4   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Cooley LLP

About Company

Practice Team Assistant

Conflicts Analyst (New Business)

Accounts Payable Assistant

Artificial Intelligence (“AI”) Solutions Engineer