Abrar Admin

CORDIER AUCTIONS

Position OverviewWe are seeking a detail-oriented and highly organized Accounting Administrative Specialist to support daily accounting operations and general office administration. This role plays a critical part in maintaining accurate financial records, managing accounts receivable, supporting auction invoicing, and ensuring efficient office workflows.The ideal candidate will have strong accounting administrative experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This position will also serve as backup support for general administrative operations.Key ResponsibilitiesAccounting &amp; Financial Administration<ul><li>Process bills, payments, and invoices with a high degree of accuracy</li><li>Manage accounts receivable and oversee collections processes from start to completion</li><li>Prepare and send auction invoices to customers</li><li>Contact purchasers regarding outstanding payments and resolve discrepancies</li><li>Conduct payout audits to ensure consignor payment accuracy</li><li>Assist with monthly sales tax preparation and documentation</li><li>Utilize QuickBooks and other systems for bookkeeping and financial tracking</li></ul>Auction &amp; Client Support<ul><li>Provide invoices and updates to buyers and consignors</li><li>Coordinate buyer pickup schedules and ensure payment completion prior to release of items</li><li>Generate consignor reports and no-sale reports</li><li>Notify consignors regarding auction results and item statuses</li><li>Assist with shipping coordination and respond to shipping inquiries</li></ul>Administrative &amp; Office Support<ul><li>Maintain organized filing systems, including master files and archives</li><li>Perform data entry and review records for accuracy and completeness</li><li>Manage calendars, appointments, and scheduling needs</li><li>Prepare and assemble documents, reports, and meeting materials</li><li>Answer incoming calls, monitor shared email inboxes, and provide customer support</li><li>Assist with front desk coverage as needed</li><li>Provide backup support for contracts and pickup processing</li><li>Perform general office duties and additional administrative tasks as assigned</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>Proven experience in administrative and/or accounting support roles</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Experience with QuickBooks or similar accounting software required</li><li>Strong attention to detail and accuracy in data entry and financial tasks</li><li>Excellent organizational and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>Professional customer service and phone etiquette</li><li>Ability to prioritize tasks and meet deadlines</li><li>Ability to lift up to 30 lbs as needed</li></ul>Pay: $17.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Administrative Specialist, Accounting

Join CORDIER AUCTIONS and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

CORDIER AUCTIONS

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Administrative Specialist, Accounting