Qureos Mentor

Crossroads Insurance Brokers LLC

<ul><li>Home</li><li>Create Search CV</li><li>Post a Job</li><li>Signout</li><li>Job Posting Details</li></ul><ul><li>Description &amp; RequirementsWrite Job Description, Responsibilities &amp; Candidate RequirementsJob Description</li></ul>Position: Front Office Executive cum Admin (CEO Coordination) Department: Administration Reporting To: CEO / Head of Administration / HR Manager Location: Office Premises Salary Range: USD 2,500 &ndash; USD 3,500 per month Grade Level: Administrative / Executive Support GradeJob PurposeThe Front Office Executive cum Admin is responsible for ensuring the smooth functioning of the organization&rsquo;s reception and front-office operations while providing executive coordination support to the CEO. The role plays a critical part in maintaining professional client interactions, managing the CEO&rsquo;s calendar and meeting schedules, and supporting administrative activities that ensure operational efficiency.Key Responsibilities1. Front Office Management<ul><li>Manage reception operations and ensure a professional front-office environment.</li><li>Welcome and assist visitors, clients, and business partners.</li><li>Handle incoming calls and route them to appropriate personnel.</li><li>Maintain visitor records and ensure compliance with office security protocols.</li><li>Manage courier services, deliveries, and incoming/outgoing mail.</li></ul>2. CEO Calendar &amp; Executive Coordination<ul><li>Manage the CEO&rsquo;s daily schedule, appointments, and meeting calendar.</li><li>Coordinate internal and external meetings, ensuring availability of meeting rooms and necessary documentation.</li><li>Prepare meeting agendas and maintain records of meeting notes when required.</li><li>Coordinate travel arrangements including tickets, accommodation, and itineraries.</li><li>Ensure timely reminders and schedule updates to the CEO and relevant stakeholders.</li></ul>3. Administrative Support<ul><li>Provide administrative assistance to senior management as required.</li><li>Maintain records, documentation, and official correspondence.</li><li>Support internal coordination between departments for operational matters.</li><li>Assist in preparation of reports, presentations, and official communications.</li></ul>4. Office Administration<ul><li>Ensure smooth day-to-day office operations.</li><li>Manage office supplies and administrative inventory.</li><li>Coordinate with vendors for office maintenance and services.</li><li>Assist in organizing internal meetings, events, and official visits.</li></ul>5. Communication &amp; Professional Representation<ul><li>Maintain professional and courteous communication with clients, employees, and stakeholders.</li><li>Ensure confidentiality when handling executive communications and sensitive company information.</li><li>Represent the organization professionally at the front office.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li></ul>Experience<ul><li>2&ndash;4 years of experience in front office, administration, or executive support roles.</li><li>Prior experience managing executive calendars or supporting senior leadership is preferred.</li></ul>Skills &amp; Competencies<ul><li>Strong organizational and multitasking skills.</li><li>Excellent interpersonal and communication abilities.</li><li>High level of discretion and confidentiality.</li><li>Ability to manage schedules and coordinate multiple tasks simultaneously.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Front Office & Admin Executive

Join Crossroads Insurance Brokers LLC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Crossroads Insurance Brokers LLC

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Front Office & Admin Executive