Qureos Mentor

DeKalb County, GA

<div>Salary Range: Starting at $62,400 Pay Grade: 12 Job Code: 14045 FLSA Status: Nonexempt
Purpose of Classification: The purpose of this classification is to, process purchase requisitions and purchase orders for the County and to provide clerical support to department personnel.
Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Reviews assigned purchase requisitions for various County departments; ensures dollar amounts are in compliance with established policy and procedures; and submits to appropriate personnel.
Creates purchase order numbers; conducts due diligence prior to purchase order approval into computer database; updates purchase orders in computer database as needed; and closes purchase orders as needed.
Reviews invoice discrepancies and submits to appropriate department for reconciliation; processes correspondences, reports and meeting minutes for solicitations and contracts; and routes contracts for signature execution.
Maintains accurate and correct data in automated purchasing and contracting systems; edits and updates information such as insurance information, buyer file, ship to address information, payment terms, freight terms, units of measure, etc.; reviews and analyzes system reports; and researches and resolves problems.
Assists with purchasing activities; sources suppliers; prices products and services, identifies suppliers; copies and assembles packets for Requests for Information (RFI), Requests For Quotation (RFQ), Requests For Proposal (RFP), and Invitations to Bid (ITB).
Performs customer service functions by telephone and in person; completes market research and reference checks, provides information and assistance related to procurement services, activities, procedures, forms, or other issues; responds to complaints; researches problems; and initiates problem resolution.
Minimum Qualifications: Associate's degree in Purchasing, Supply Chain Management, Business, or related field required; two years of experience in procurement, contracting, or document evaluation, or a related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Specific License or Certification Required: Must possess and maintain a valid Georgia Driver&rsquo;s license</div>

Procurement Technician

<div>LEGAL SECRETARY
 
Job Code: 03045 Salary Grade: 11 FLSA: Nonexempt Salary Range: $40,609 - $65,381 
 
Purpose of Classification:
 
The purpose of this classification is to perform routine and specialized clerical and secretarial tasks in support of assigned attorneys. 
 
Essential Functions:
 
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.
Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports.
Distributes documentation between department/staff members and internal/external individuals/agencies, including but not limited to handling of paper and electronic court filings; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; and closes files as needed.
Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; and notifies parties involved of changes.
Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; may meet with potential clients and review financial affidavits; responds to questions or complaints; researches problems/complaints; and initiates problem resolution.
Answers incoming telephone calls; communicates with the general public, visitors, County staff and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages.
Relieves assigned staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; and records and/or transcribes correspondence, statements, minutes, or other information; keeps staff informed of significant matters, messages, documentation, or other information.
Minimum Qualifications:
 
Associate degree in Administrative Professional or related field; one year of experience in providing administrative support in a court or legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
 
Specific License or Certification Required: Must possess and maintain a valid Georgia driver&rsquo;s license.</div>

Legal Secretary

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DeKalb County, GA

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Procurement Technician

Legal Secretary