Qureos Mentor

Duserve Facilities Management

<div>Job Summary
 The incumbent will ensure the day-to-day smooth operation of a building infrastructure, though administrative support including budgeting, procurement negotiation, contractor liaison and documentation, PPM schedule, as well as coordination of staff and office equipment, supervision, and physical assistance with maintenance tasks.
Provide support to facilities line managers; acting as liaison between and other parties; and monitoring assigned programs and/or projects within the MEP / Security / Soft Services department. 

ROLE AND RESPONSIBILITIES 

<ul><li>Maintain confidentiality in all aspects of client and staff information. Provide support to the Maintenance team on the raising and closing of reactive, PPM and scheduled job requests within the CAFM helpdesk.</li>
<li>Utilize the CAFM helpdesk system for the raising of purchase orders and the subsequent processing of the associated invoices for posting as required.</li>
<li>Evaluates situations and events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.</li>
<li>Interact with staff, clients, suppliers, and visitors. Open, sort and distribute Issue responses to correspondence containing routine inquiries.</li>
<li>Provide support to the FM in maintaining supplier matrices and the associated documentation. general clerical duties to include, but not limited to, copying, faxing, mailing, laminating, and filing.</li>
<li>Provide support to the FM in maintaining training matrices / records and back to work / self-certification documentation. Order and maintain stock in relation to the facilities management service provision.</li>
<li>Maintains a variety of records, supplies, calendar, schedules, files, etc. record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator with necessary materials.</li>
<li>Processes documents and materials (e.g., bid packets, contracts, specifications, purchase requisitions, mail, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.</li>
<li>Responds to inquiries from a variety of internal and external parties (in person and by telephone) (e.g. staff, auditors, other Department Heads, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.</li></ul> 

QUALIFICATIONS : 

<ul><li>Bachelor&rsquo;s Degree or equivalent in Mechanical, Electrical or Industrial Engineering.</li>
<li>Internationally or locally recognized membership organization of engineers.</li>
<li>Possess a valid UAE driver&rsquo;s license.</li></ul> 

KNOWLEDGE, SKILL AND ABILITY : 

<ul><li>SKILLS are required to perform multiple tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including using pertinent software applications; applying district and program policies and procedures; planning and managing projects; and preparing and maintaining accurate records.</li></ul> 

<ul><li>KNOWLEDGE is required to perform basic math, including calculations using fractions, percent&rsquo;s, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; business telephone etiquette; common office machines; and office methods and practices.</li></ul> 

<ul><li>ABILITY is required to schedule several activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; maintaining confidentiality; adapting to changing work priorities; and meeting deadlines and schedules.</li></ul> 

Experience : 

<ul><li>Minimum three (3) years of progressively responsible general facilities management coordinator experience in facilities management industry or building maintenance.</li></ul> 

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
<div>Location: Dubai, UAE</div></div>

FM Coordinator

<div>JOB SUMMARY / PURPOSE 

The incumbent manages the daily operations of a housekeeping services department to ensure offices, patient/guest rooms, facilities and other specified areas are kept in a clean and orderly condition. Inspects facilities, recommends upgrades when needed. The incumbent establish workflows, standard procedures, and quality control plans, manages subordinate staff in the day-to-day performance of their jobs 

The incumbent is responsible for the maintenance of vendor/supplier relationship. Ensures that the assigned area is monitored as per the SLA and KPI of the client and is kept under budget to ensure profitability of the project. 

ROLE AND RESPONSIBILITIES 

<ul><li>Responsible for the overall cleaning performance of the area assigned. Ensure supervisors prepare work schedules for the Operatives. Impart Training to the Supervisors/Operatives on the basic methodologie</li>
<li>Assign Budget for each project to the supervisor. Monitor the consumables expenses are within budge</li>
<li>Ensure timely submission of the attendance report for payroll processing of its staff and the supervisor</li>
<li>Weekly/monthly meeting with the client to ensure the smooth functioning of cleaning operation</li>
<li>Prepare work completion reports. Prepare monthly reports</li>
<li>Ensure reporting structure is properly implemented</li>
<li>Ensure the project is running under the cost</li>
<li>Collate monthly requisitions prepare monthly material requisitions. Ensure proper maintenance schedules for equipment</li>
<li>Create a Team environment.</li>
<li>Ensure Operatives use equipment and chemicals as per the instructions of the supplier</li>
<li>Ensure Health &amp; Safety measures are properly implemented</li>
<li>Ensure personal hygiene is maintained by the Operatives. Impart personal hygiene training</li>
<li>Internal Audit of the cleaning operations- ensures remedial actions are carried out</li>
<li>Suggest methods of improvements to the clients</li>
<li>Ensure all sites have adequate materials for their daily operation</li>
<li>Monthly report to HOD on the performance of the area</li>
<li>Attend monthly meetings to discuss issues related to operations</li></ul> 

 QUALIFICATON 

<ul><li>Bachelor&rsquo;s degree in hospitality any related field</li>
<li>Possesses very good command of the English language both verbal and written. Arabic and other language is an added advantage.</li>
<li>Requires thorough knowledge of proper English usage, grammar, spelling and punctuation, along with good mathematical skills.</li>
<li>Possess a valid UAE driver&rsquo;s license. Familiarity on UAE roads and areas.</li></ul> 

CERTIFICATION 

<ul><li>BICs\Health and Safety certificate awarded by OHSHA, NEBOSH or other awarding bodies.</li></ul> 

KNOWLEDGE, SKILL AND ABILITY 
<ul><li>Applied knowledge of comprehensive housekeeping and laundry operations and procedures.</li>
<li>Applied knowledge in creating work schedules, inventory supplies, and cost supplies.</li>
<li>Applied knowledge of P&amp;L analysis and variance reports</li>
<li>Leadership ability to direct, supervise and maintain high morale among staff</li>
<li>Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</li>
<li>High attention to detail and good customer relation and negotiation skills.</li></ul> 

EXPERIENCE 
<ul><li>Minimum three (3) Assistant Housekeeping Manager or Assistant Soft Services Manager experience in handling and managing diversified and multicultural team members within a large Facilities Management, hospitality industry or property management companies.</li>
<li>Experience on managing contracts, budgeting, and analytical P&amp;L evaluation.</li></ul> 

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
<div>Location: Dubai, UAE</div></div>

Assistant Operations Manager

Join Duserve Facilities Management and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Duserve Facilities Management

About Company

FM Coordinator

Assistant Operations Manager