Qureos Mentor

Dussmann-Ajlan & Bros

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 Responsibilities:
 
 
 
 The FM Planning Manager is responsible for the strategic planning, scheduling, and performance management of facilities management services delivered by third-party providers. This role ensures that all FM activities align with the organization's objectives, maximizing service efficiency, cost-effectiveness, and compliance with SLAs. The role requires strong stakeholder engagement, contractor management, and data-driven decision-making to maintain high operational standards.
 
 
 Additionally responsible for:
 
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 Develop and implement the facilities management strategy, ensuring alignment with the organization&rsquo;s objectives.
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 Oversee planned, reactive, and compliance-driven maintenance activities, ensuring optimal service delivery.
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 Support asset lifecycle planning to improve long-term operational efficiency and cost management.
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 Drive continuous improvement initiatives, ensuring best practices in FM planning, sustainability, and cost optimization.
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 Manage and oversee FM service providers, ensuring contracts are delivered in line with SLAs, KPIs, and financial constraints.
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 Monitor contractor performance, identifying risks and areas for improvement.
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 Conduct regular performance reviews, audits, and service validation against agreed KPIs.
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 Work closely with procurement teams to review FM contracts, tender processes, and supplier agreements.
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 Act as the key interface between the client organization, FM service providers, and internal stakeholders.
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 Liaise with senior management, departmental heads, and end-users to ensure FM services meet business needs.
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 Ensure effective communication between service providers and internal teams to minimize service disruptions.
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 Develop and maintain strong relationships with suppliers, ensuring best value for money and high service standards.
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 Ensure that all FM services adhere to statutory and regulatory requirements (e.g., Health &amp; Safety, Fire Safety, Building Regulations).
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 Oversee compliance reporting, audits, and risk assessments.
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 Ensure robust business continuity and contingency planning to mitigate service failures.
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 Monitor HSE (Health, Safety, and Environmental) compliance and drive ESG (Environmental, Social, and Governance) initiatives.
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 Utilize CAFM system (Maximo) and other FM technology platforms for service tracking, reporting, and planning.
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 Monitor FM spend, budgeting, and cost controls, identifying opportunities for savings.
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 Generate data-driven insights, preparing reports for senior leadership on FM performance, service trends, and strategic recommendations.
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 Develop and track KPIs and benchmarking metrics to assess service effectiveness.
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 Align FM operations with corporate sustainability goals, driving initiatives for energy efficiency, waste reduction, and carbon footprint minimization.
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 Prepare regular reports for senior management, highlighting areas for improvement and cost-saving opportunities.
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 Ensure all health, safety, and environmental regulations (ISO 45001, ISO 14001, and ISO 50001) are adhered to.
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 Develop and implement risk mitigation plans to minimize operational disruptions.
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 Conduct regular reviews and meetings with key stakeholders to align facilities planning with business needs.
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 Collaborate with construction teams to ensure seamless building handovers.
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 Implementing and monitoring Performance Management Systems for all Service Providers.
 
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FM Planning Manager

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Dussmann-Ajlan & Bros

About Company

FM Planning Manager