Abrar Admin

EE Technologies

<div><h2 class="jobSectionHeader"><b>SUMMARY:</b></h2><p>
The Accounts Payable &amp; HR Assistant is a general clerical position in our Accounting/HR Department. This position is responsible for processing accounts payable invoices through a paperless system and initiating timely payment according to vendor terms. This role reviews vendor statements and identifies issues in a timely manner to ensure no interruption in the flow of goods and services to the company. The Accounts Payable &amp; HR Assistant also provides administrative support on all personnel matters and payroll processing while utilizing ADP TotalSource.</p><h2 class="jobSectionHeader"><b>
DUTIES AND RESPONSIBILITIES:</b></h2><ul><li>
Retrieve invoices from emails, vendor portal locations and mail</li><li>
Review all invoices for appropriate documentation and approval according to company policy</li><li>
Sort, code, match, and enter invoices into ERP system</li><li>
Process electronic payments and check runs</li><li>
Create debit memos for returns to vendor</li><li>
Record sales and use tax appropriately</li><li>
Maintain vendor files</li><li>
Correspond with vendors and respond to inquiries</li><li>
Research and resolve invoice discrepancies and issues</li><li>
Monitor accounts and reconcile vendor statements to ensure payments meet terms and all discounts are taken</li><li>
Compile monthly reports and reconciliations</li><li>
May assist with month-end closing activities</li><li>
Provide supporting documentation for audits or projects</li><li>
Prepare payroll for processing</li><li>
Maintain documentation of detailed procedures</li><li>
Process annual 1099&rsquo;s</li><li>
Perform customer service functions by answering applicant and employee questions</li><li>
Maintain records, reports, and logs pertaining to employees and applicants</li><li>
Assist with recruitment and hiring process</li><li>
Conduct new employee orientation, pre-employment screening, reference checks</li><li>
Prepare new employee files and verifies I-9 documentation</li><li>
Participate in benefits administration to include benefit enrollment for new employees, claims resolution, change reporting, and approving invoices for payment</li><li>
Assist with the processing of terminations</li><li>
May be asked to perform other duties at a lower level or higher level of proficiency or not related to this classification<br>
</li></ul><h2 class="jobSectionHeader"><b>
QUALIFICATIONS:</b></h2><ul><li>
High School diploma or GED</li><li>
Minimum 2 years accounts payable or bookkeeping experience</li><li>
Minimum 1 year human resources experience</li><li>
Knowledge of accounts payable and general accounting procedures</li><li>
Proficiency with Microsoft Excel, Word, and Outlook</li><li>
Technology proficiency with computers for office software, communication tools, and digital record keeping</li><li>
Excellent data entry skills</li><li>
Other skills required:<ul><li>
Detail oriented to ensure accuracy</li><li>
Effective verbal and written communication skills along with excellent interpersonal skills</li><li>
Strong organizational and planning skills</li><li>
Ability to work under pressure, prioritize, and complete multiple tasks within strict deadlines</li><li>
Use logic and reasoning to offer solutions to problems</li><li>
Exercise judgment and maintain confidentiality</li><li>
Ability to maintain confidential and meticulous records</li><li>
Work with integrity, dependability, and initiative</li></ul></li></ul><h2 class="jobSectionHeader"><b>
COMPETENCIES:</b></h2><ul><li><b>
Attendance/Punctuality</b> - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.</li><li><b>
Dependability</b> - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.</li><li><b>
Ethics </b>- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.</li><li><b>
Organizational Support</b> - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.</li><li><b>
Quality</b> - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.</li><li><b>
Teamwork</b> - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.</li><li><b>
Written Communication</b> - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.</li></ul><h2 class="jobSectionHeader"><b>
PHYSICAL DEMANDS AND WORK ENVIRONMENT:</b></h2><ul><li>
Occasionally required to stand.</li><li>
Occasionally required to walk.</li><li>
Continually required to sit.</li><li>
Continually required to utilize hand and finger dexterity.</li><li>
Occasionally required to climb, balance, bend, stoop, kneel or crawl.</li><li>
Frequently required to talk or hear.</li><li>
While performing the duties of this job, the noise level in the work environment is usually quiet.</li><li>
The employee must occasionally lift and/or move up to 20 pounds.</li><li>
Specific vision abilities required by this job include close vision.</li></ul><h2 class="jobSectionHeader"><b>
ABOUT THE COMPANY:</b></h2><p>
EE Technologies is an electronics manufacturer in south Reno. Hours are 7:00am - 5:00pm Monday - Thursday, and 7:00am - 4:00pm every other Friday. Benefits include:</p><ul><li>
Every other Friday off</li><li>
Medical, dental, vision, life, and disability insurance available first of the month after hire</li><li>
PTO</li><li>
9 Paid Holidays</li><li>
401(k)</li></ul></div>

Accounts Payable & HR Assistant

Join EE Technologies and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

EE Technologies

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Accounts Payable & HR Assistant