Qureos Mentor

EKK INFRASTRUCTURE LTD

Country: India Office:&ndash; Chennai / KochiDate: Sep 2025Functional Group: Enabling FunctionsPosition: Executive AssistantJob Level: Senior ExecutiveReports to: Managing DirectorNext Level: Assistant ManagerABOUT USEKK Infrastructure is an Engineering, Procurement and Construction (EPC)company with a strong footprint in roads and highways execution, known fordisciplined delivery, safety and quality across multisite projects. With leadershipbased in Chennai and operations across South India, EKK is scaling governanceand exploring diversification into building construction and select infrastructureadjacencies.ABOUT THIS OPPORTUNITYWe are seeking a high energy, detail oriented Executive Assistant (EA) to theManaging Director (MD). This role acts as the MD&rsquo;s operationalrighthand&mdash;owning calendars, governance cadence, communication, andfollow through&mdash;while coordinating with Projects, Contracts, Finance, HR and siteteams to ensure priorities are executed on time. The ideal candidate understandsan EPC environment, thrives in a fast paced setting, and communicates crisplywith senior stakeholders, clients and government agencies.WHAT IS EXPECTED OF YOU?As the EA to the MD, your key responsibilities will include:<ul><li>Calendar, Gatekeeping &amp; Briefing &ndash; Manage complex calendars; prioritize</li></ul>requests; prepare daily briefs and talking points; ensure the MD is preparedfor internal/external meetings.<ul><li>Leadership Reviews &amp; Governance &ndash; Plan weekly/monthly reviews; publish</li></ul>agendas; capture MoMs; maintain action trackers/OKRs; drive closure withaccountable owners across offices and sites.<ul><li>Project &amp; Site Coordination &ndash; Consolidate site MIS (progress, safety,</li></ul>quality, cash, risks); flag delays/variances; coordinate site visits, permits andlogistics; escalate critical issues with data.<ul><li>Tendering &amp; Contracts Support &ndash; Maintain bid calendar; prepare prebid</li></ul>checklists; coordinate documentation with Estimation/Contracts; supportclaims/letters and follow ups with clients/consultants.<ul><li>Client &amp; Government Correspondence &ndash; Draft letters/emails to</li></ul>NHAI/PWD/PMC and vendors; schedule key meetings; track commitmentsand compliance submissions.<ul><li>Executive Communication &amp; Decks &ndash; Create high impact presentations,</li></ul>dashboards and board packs; synthesize complex updates into crispnarratives for internal/external stakeholders.<ul><li>Data, Tools &amp; Documentation &ndash; Advanced Excel (pivots/lookups), strong</li></ul>PowerPoint/Word; familiarity with project controls tools (e.g., MSProject/Primavera) and DMS/SharePoint/ERP workflows.<ul><li>Travel &amp; Logistics &ndash; Plan domestic travel, site itineraries and</li></ul>reimbursements; coordinate visitor management and MD led events/townhalls.<ul><li>Confidentiality &amp; Compliance &ndash; Handle sensitive information with discretion;</li></ul>ensure adherence to company policies, approvals and statutory timelines.<ul><li>Special Initiatives &ndash; Assist the MD on timebound projects (transitions, PMO</li></ul>sprints, process improvements, audits) with measurable outcomes.IN ORDER TO BE SUCCESSFUL IN THIS ROLE &ndash; YOU MUST<ul><li>Be proactive, anticipate needs and take ownership&mdash;closing loops without</li></ul>constant supervision.<ul><li>Demonstrate meticulous attention to detail with strong planning, prioritization</li></ul>and followthrough.<ul><li>Communicate crisply and respectfully across blue and white collar</li></ul>stakeholders; maintain diplomacy under pressure.<ul><li>Be data driven and solution oriented&mdash;convert ambiguity into structured plans</li></ul>and measurable outcomes.<ul><li>Model EKK&rsquo;s culture of safety, integrity, accountability and speed of</li></ul>execution.KEY PERFORMANCE METRICS<ul><li>Leadership Cadence: % of planned reviews held on time; agenda/MoM</li></ul>quality; action closure rate within SLA.<ul><li>Project Visibility: Timeliness/accuracy of weekly MIS; early warning flags</li></ul>raised; recovery plans tracked.<ul><li>Communication Quality: Clarity and turnaround time of decks, letters and</li></ul>briefs; stakeholder satisfaction (MD/leadership feedback).<ul><li>Bid/Contract Support: Adherence to bid calendar and submission</li></ul>checklists; documentation accuracy; claim/letter cycle times.<ul><li>Logistics &amp; Travel: Ontime travel planning, cost control and reimbursement</li></ul>accuracy.<ul><li>Confidentiality &amp;amp; Compliance: Zero breaches; ontime statutory/board</li></ul>document handling.WHY EKK?<ul><li>High impact proximity to decision making with the Managing Director and</li></ul>leadership team.<ul><li>Exposure to multisite EPC operations (roads/highways) and diversification</li></ul>into buildings/infra-adjacencies.<ul><li>Meritocratic environment with learning, growth and a potential pathway to</li></ul>PMO/Chief of Staff roles.<ul><li>Opportunity to shape governance, rhythm and communication standards</li></ul>across the company.DISCLAIMEREKK Infrastructure is an equal opportunity employer and values diversity and inclusion. We fostera high performance, safety first culture and provide opportunities for employees to learn, grow andtake on larger responsibilities across locations.Job Type: Full-timePay: &#8377;15,000.00 - &#8377;60,000.00 per monthBenefits:<ul><li>Health insurance</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Executive Assistant to MD

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EKK INFRASTRUCTURE LTD

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Executive Assistant to MD