Urwah Admin

Electra Events & Exhibitions

<div>
<div>
<div>Main Accountabilities</div>
<div>
<ul>
<li> Working in line with the company direction, standards and to the best of their ability.</li>
<li>Assisting the Operations Admin Manager including but not limited to the below.</li>
</ul>
<div>Quantity Surveyor / Estimation:</div>
<ul>
<li>Assess, understand, and review the use of different materials in fabrication, cost differences with each and the impact on final product.</li>
<li> Assess, understand, and review visuals / drawings from Client Services / Design teams.</li>
<li> Preparing a detailed BOQ based on drawings / information when one is not provided by Client Services team</li>
<li> Pricing detailed BOQ based using pricing tool document / working closely with fabrication estimator where needed.</li>
<li>Liaise with Project Management and Fabrication teams to establish cost effective solutions to meet client budget.</li>
<li> Ensure all project specific elements are available and liaise with Procurement department when necessary.</li>
<li>Work closely with CS team to address any budget related challenges.</li>
<li> Maintain all of Electra s costing forms and templates.</li>
<li> Mentor new recruits to establish consistency in costing protocol.</li>
<li>Conducting detailed cost analysis, monitoring cost variations post job, budgeted vs actual, adjust price point accordingly.</li>
<li> Work closely with Budget Analyst, Fabrication Estimator to standardise pricing overall, increase profitability.</li>
<li> ERP (Nav) maintenance of overall database, creating brand new pricing codes working closely with both IT and Finance departments.</li>
</ul>
<div> </div>
</div>
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<div>
<div>Functional Skills</div>
</div>
<ul>
<li> Attention to detail</li>
<li> Good communication skills</li>
<li> Ability to manage time effectively to meet deadlines</li>
</ul>
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<div>
<div>Other Skills and Competencies</div>
</div>
<ul>
<li> Have excellent interpersonal skills for collaborating effectively with others</li>
</ul>
<div> </div>
<div>
<div>General Obligations towards Health, Safety and Environment</div>
</div>
<ul>
<li> You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company. </li>
<li> You will correctly use personal protective equipment supplied by the company. </li>
<li> You will not remove any safety devices for any machinery or installations. </li>
<li> You will perform all tasks set forth by safety and environmental regulations and thus cooperate with Electra to ensure a working environment and condition that do not pose any risks in terms of health, safety and environment to others. </li>
</ul>
<div> </div>
</div>
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Senior Estimator / QS

Main Accountabilities
Recording &amp; Reporting: For all companies
<ul>
<li>Oversee closing procedures in ERP (journal entries, accruals, reconciliations).</li>
<li>Automate recurring processes (e.g., depreciation, provisions, allocations)</li>
<li>Generate and review trial balances and financial statements from the ERP.</li>
<li>Perform an accurate month end reporting</li>
</ul>

<ol>
<li>Maintaining Fixed Assets Register, Posting LPO's related to Fixed Assets, Depreciation entries posting.</li>
<li>Booking of Provision / Reversal Entries to cover gratuity, deferral entries, admin payroll and wages, Expenses Allocations, stock out entries, monthly cut-off entries.</li>
<li>Booking Intercompany transactions to cover sales, purchases, subcontracting, direct labor and project management.</li>
<li>Maintain sub-ledgers,</li>
</ol>

<ul>
<li>Performing G &amp; A Analysis on monthly basis and ensuring accurate reporting</li>
<li>Assist in filling out returns for (WHT, VAT &amp; CT) across all GCC entities</li>
<li>Supervise and complete the reporting packages to file with Holding entity in Germany.</li>
<li>Perform Internal Job id Creation, Closing and Opening of the period, Creation of GL Codes in COA, New added GL codes Adding in Accounts Schedule</li>
</ul>
Knowledge &amp; Experience:
<ul>
<li>3-5 years of experience with prestigious organization (Audit experience will be additional)</li>
</ul>
Education
<ul>
<li>Graduate / Certified Accountant</li>
</ul>
Systems
<ul>
<li>On hand ERP accounting software experience</li>
</ul>
Certification
<div>ACCA, CIMA, CA, CPA</div>
Language
<ul>
<li>English</li>
</ul>
Technical &amp; Functional Skills
<ul>
<li>MS Office, Microsoft dynamics NAV or on hand experience for using any other ERP software.</li>
</ul>
Other Skills and Competencies
<ul>
<li>Effective Team Player</li>
<li>Good Communication Skills</li>
<li>Quick learner</li>
<li>Adaptive to the environment</li>
<li>Open minded</li>
<li>Leadership skills</li>
<li>Team Management</li>
<li>Corporate Ethics</li>
<li>Time Management</li>
<li>Prioritizing</li>
</ul>

Chief Accountant

Overall mission of the HSE officer is to prevent all the hazards, ensure safe working methods and aim to 0 accidents by:
-Maintaining and updating all H.S.E related documents, policies, and processes.
- Issue Safety Training and prepare monthly HSE statistics.
- Prevent any company s loss and damages
1) Implementation and Maintenance of a safer working environment:
- Survey every department on continuous basis and assess potential risk per activity.
- Define proper corrective measures in methods / way of working to reduce risk exposurebr&gt;- Support and promote all HSE policies and procedures implemented by the companybr&gt;- Ensure safe site practices (Toolbox talk -factory/warehouse visits) and advise Site Staff on:
- Preventing injury to personnel, damage to plant, equipment and fires.
- Ways to improve existing work methods and contractual requirements affecting safety, health and welfare.
- Changes in the safety requirements
- Provision and use of protective clothing and equipment
- Welfare and first aid practices and facilities
- Schedule and conduct H.S.E induction training for all new joiners, and other in-house H.S.E Training programs.
- Organize meetings and events in coordination with the HR Manager to increase H&amp;S awareness in the company
- Display the relevant cautionary instructions, signs and symbols in the prominent places.
- Investigate and determine the cause of any accident of dangerous occurrence and recommend means of preventing recurrence
2) Safe project delivery:
- Provide TBT and site safety kick off
-Develop standard document such as safety plan and method statements per defined categories of projects (tent, double deck tent, mezzanine, stand etc )
- Train on regular basis the Project team on the development of HSE documents such as MS-RS
- Identify potential hazards and validate any safety organization/ fire and method statement with Project Managers for specific project
- Attend required job progress meetings and report on job safety performance
- Keep a permanent record of all injuries and damage at site.
- Keep a record of weekly safety meetings on site with subject and attendance.
- Take part in discussion on injury, damage, and loss control
- Inspect the work site daily and report and correct unsafe acts and conditions.
Facilities inspection:
- Supervise the Multi-Technician and conduct periodical inspection of facilities, equipment s, tools, vehicles and firefighting facilities etc.
- Plan Regular H.S.E Audits and reports and ensure respect towards the welfare standard
HSE Certification
NEBOSH
General Obligations towards Health, Safety and Environment
<ul>
<li>You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.</li>
<li>You will correctly use personal protective equipment supplied by the company.</li>
<li>You will not remove any safety devices for any machinery or installations.</li>
<li>You will perform all tasks set forth by safety and environmental regulations and thus cooperate with Electra to ensure a working environment and condition that do not pose any risks in terms of health, safety and environment to others.</li>
</ul>

HSE - Freelance

At Electra, we re committed to becoming the preferred contracting partner for both local and international clients aiming to set up high-profile events in the Kingdom of Saudi Arabia.
We are currently looking for a results-driven Senior Estimator with a minimum of 5 6 years of experience and a solid background in luxury events, exhibitions, and fit-out projects. The ideal candidate must demonstrate excellent attention to detail and strong commercial acumen. You will be responsible for preparing accurate cost estimates, working closely with the Sales and Design teams, and developing professional proposals under the guidance of the COO or Estimation Manager.
This role plays a key part in supporting the Client Services team to win projects by delivering well-crafted, competitive quotations.
<ul>
<li>
Quantity Surveyor / Estimation:
<ul>
<li>Having a vast knowledge in the different materials used in events &amp; fitouts and able to assess, understand, and review the use of different materials in fabrication, cost differences with each and the impact on final product. Excellent understanding of the Saudi market, including local pricing and supplier networks. Develop well-structured, timely cost estimates and tender submissions. Assess, understand, and review visuals / drawings from Client Services / Design teams. Preparing a detailed BOQ based on drawings / information when one is not provided by Client Services team, mentioning all assumptions and exclusions. Measuring the quantities and grouping the elements as per type. Conducting detailed cost analysis, monitoring cost variations post job, budgeted vs actual, adjust price point accordingly. Liaise with CS team, Supplier, sub-contractor, Project Management and Fabrication teams to establish cost effective solutions to meet client budget. Ensure Electra's costing templates and protocols are consistently used and updated. Maintain an organised library of pricing data and tender documentation requirements. Strong attention to detail, analytical &amp; organisation skills, and the ability to manage multiple tenders simultaneously. Mentor new recruits to establish consistency in costing protocol. ERP (Nav) maintenance of overall database, creating brand new pricing codes working closely with both IT and Finance departments.</li>
</ul>
</li>
<li> Requirements Number of years of Experience: 5-7 years in Fit Out/ Joinery/Interiors/Events/Exhibition Education: Engineering Degree Systems: Microsoft, AutoCAD, SketchUp (added advantage) Self motivated. Attention to detail and analytic thinking. Performs duties as workload necessitates. Maintain a positive and respectful attitude. Good communication skills. Demonstrates flexible and efficient time management and ability to prioritize workload. Consistently reports to work on time prepared to perform duties of position. Have excellent interpersonal skills for collaborating effectively with others Meets department productivity standards.</li>
</ul>
<ul>
<li>
General Obligations towards Health and Safety Environment :
<ul>
<li>You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.</li>
</ul>
<ul>
<li>You will correctly use personal protective equipment supplied by the company.</li>
</ul>
<ul>
<li>You will not remove any safety devices for any machinery or installations.</li>
</ul>
<ul>
<li>You will perform all tasks set forth by safety regulations and cooperate with Electra to ensure a working environment and conditions that do not pose any risks in terms of health and safety.</li>
</ul>
<ul>
<li>Reduce and monitor resource consumption as contribution to reduce environmental aspects and impacts.</li>
</ul>
</li>
</ul>

Senior Estimator / QS KSA

As a Creative Designer, you'll play a central role in turning ideas into concepts and physical experiences that captivate, inform, and inspire. You ll work hand-in-hand with our Exhbition, Events and Business Development teams to deliver cutting-edge exhibition stands and bespoke brand environments.
Your main responsibilities will include:
<ul>
<li>Designing innovative, functional, and visually striking exhibition stands (from 18sqm to 1000sqm+)</li>
<li>Leading creative concept development, including storytelling, zoning, space planning, material selection, and experiential flow.</li>
<li>Translating briefs into impactful 3D designs using tools like 3ds Max, SketchUp, V-Ray, AutoCAD, Adobe CC</li>
<li>Collaborating with Project Managers, Estimators, and Production to ensure feasibility and excellence in execution</li>
<li>Staying ahead of global design trends, materials, and technologies to push creative boundaries</li>
<li>Leading client-facing creative presentations and adapting designs based on feedback</li>
<li>Actively contributing to Electra s creative culture</li>
</ul>
OTHER SKILLS AND COMPETENCIES
<ul>
<li>Experience in teamwork and share new ideas with his colleagues.</li>
<li>Excellent organizational and communication skills</li>
<li>Ability to communicate effectively, both orally and in writing</li>
<li>Attention to details.</li>
<li>Stress management Being able to stay healthy, calm, and balanced in any challenging situations.</li>
<li>Presentation skills Effectively presenting your work results and ideas formally to internal clients.</li>
</ul>
General Obligations towards Health, Safety and Environment
<ul>
<li>You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.</li>
<li>You will correctly use personal protective equipment supplied by the company.</li>
<li>You will not remove any safety devices for any machinery or installations.</li>
<li>You will perform all tasks set forth by safety and environmental regulations and thus cooperate with Electra to ensure a working environment and condition that do not pose any risks in terms of</li>
</ul>
 health, safety and environment to others

Creative Designer

To plan, manage &amp; execute specific category and/or Project-focused procurement activities br&gt;as directed by the Procurement Manager. This includes utilizing various resources and br&gt;coordinating the efforts of team members and internal departments to deliver projects br&gt;according to plan, timescale &amp; budgetary targets.
MAIN ACCOUNTABILITIES Develop and implement category plans to generate cost savings and identify value br&gt;creation opportunities Analyze spend, implement vendor tearing, focus on consolidation/range reduction to br&gt;achieve economies of scale Lead, manage and implement strategic sourcing initiatives to ensure delivery of br&gt;company objectives and procurement strategies Develop market and commodity intelligence, making use of internal and external data br&gt;to update sourcing strategies for the benefit of business improvement, innovation, br&gt;and cost reduction Review/action purchase requests to ensure: o The necessary authorizations are obtained to cut down on lead-time br&gt;o The appropriateness of the specifications and seeking clarification if/where br&gt;required Responsible for ensuring the timely turnaround of approved PQs into POs (clarifying br&gt;anything unclear on the PR&amp;/r PQ with the team) Manage the sample requests &amp; continuous update of sample library Engage with stakeholders to agree prequalification and assessment criteria, devise br&gt;specifications, contract terms, KPI s and other instruments.
 Negotiating commercial factors to achieve supply efficiency and effective cost control Influence vendors to meet requirements in terms of delivery time, conformance, and br&gt;QHSE standards, assist requesters regarding order fulfilment (delivery follow up) Assist with forecasting procurement needs Engage with stakeholders to encourage vendors to prevent, detect and eradicate br&gt;breaches of ethical standards. br&gt; Manage allocated portfolio of vendor contracts, their renewal, negotiate and manage br&gt;price changes and manage the placement of orders under these contracts Create, review, and evaluate the performance of vendors against set KPI s to ensure br&gt;the company is receiving the expected performance as well as to highlight strengths, br&gt;weaknesses and suggest improvements were necessary. br&gt; Communicate with senior and other stakeholders to ensure alignment on the sourcing br&gt;strategies Ensure SLA targets are met for all major processes assigned Ensure departmental objectives are achieved Maintain business systems with accurate information to enable optimum department br&gt;performance and reporting Developing, implementing and continuous review of procurement SOPs in line with br&gt;best working practices ensuring ISO Compliance for the department. Manage an equivalent aggregate level of spend more than AED x m p.a. Any other task, as reasonably requested, by Electra.
OTHER SKILLS AND COMPETENCIES Self-awareness - Learning from mistakes, seeking and accepting feedback from others in br&gt;the organization and provide constructive comments to others to improve own br&gt;performance and the performance of the team. Problem solving - Assess situations and identify the causes of problems proposing br&gt;appropriate solutions. Honesty and integrity - Maintain, promote and monitor personal and professional br&gt;honesty and integrity. Coping with change - Recognize the need for change and promote change in a positive br&gt;manner to the team, encouraging their comment and contribution to the process. Dealing with conflict - Identify and minimize areas of potential conflict between br&gt;colleagues and team members whilst recognizing the positive contribution that managed br&gt;conflict can make to reaching shared solutions. Equality and diversity - Maintain and promote best practice in valuing and respecting br&gt;diversity recognizing the positive contributions that such differences can bring to br&gt;effective work practices. Negotiation in procurement and supply - Actively help internal stakeholders to achieve br&gt;desired outcomes in commercial dealings with third parties through practicing effective br&gt;negotiation

Buyer

1. Sales &amp; Client Acquisition
<ul>
<li>Identify, pursue, and convert new business opportunities across corporate, cultural, governmental, and entertainment sectors.</li>
<li>Develop and present tailored proposals, capability decks, and commercial offers aligned with client needs.</li>
<li>Maintain a structured sales pipeline in CRM, ensuring accuracy in forecasting and reporting.</li>
<li>Achieve quarterly and annual revenue targets defined by the Head of Business Development.</li>
</ul>
2. Account Management
<ul>
<li>Strengthen and expand relationships with existing clients to ensure retention and recurring business.</li>
<li>Facilitate smooth project handovers to operations teams, ensuring alignment on scope, budget, and client objectives.</li>
<li>Collaborate closely with internal stakeholders (Design, Projects, Procurement, and Finance) to support flawless project delivery.</li>
</ul>
3. Market &amp; Strategic Development
<ul>
<li>Research and analyze market trends, competitor movements, and emerging opportunities across UAE and KSA.</li>
<li>Represent Electra in trade shows, networking events, and industry forums to build brand awareness.</li>
<li>Support the development of pricing strategies, marketing initiatives, and service diversification projects.</li>
</ul>
4. Commercial &amp; Administrative
<ul>
<li>Prepare quotations, tenders, and RFP responses in accordance with Electra s commercial standards.</li>
<li>Support contract negotiation, client credit evaluation, and payment follow-up processes.</li>
<li>Ensure adherence to Electra s sustainability, health &amp; safety, and ethical procurement policies.</li>
</ul>
5. Continuous Improvement
<ul>
<li>Participate in Lean Six Sigma and Kaizen initiatives aimed at improving BD processes and client experience.</li>
<li>Gather and report client feedback (Voice of Customer) to enhance service delivery and internal KPIs.</li>
<li>Contribute to onboarding, training, and mentoring of junior team members in the BD department.</li>
</ul>

Business Development Manager

Join Electra Events & Exhibitions and explore 12   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.