Qureos Mentor

Emirates Global Aluminium (EGA)

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 Job description:
 
 
 
 &nbsp;
 
 
 
 JOB PURPOSE:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
 
 
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 Note: Secretary Level 3
 
 
 
 This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.
 
 
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 KEY ACCOUNTABILITIES:
 
 
 
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 Correspondence and Documentation
 
 <ul>
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 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms as required by the team
 </li>
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 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to relevant team member
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 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
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 Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
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 Reviews and evaluates applications, petitions, contracts, or other documents to determine if prescribed requirements are met for acceptance or approval.
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 </ul>
 
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 Visitors and Incoming Calls
 
 
 
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for the team and provides information to callers requiring knowledge of agency's operation, and the interpretation and application of policies and procedures.
 
 
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 Meetings
 
 
 <ul>
 <li>
 Makes scheduling commitments for the team for meetings, conferences and speeches and assembles related necessary materials
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 Schedules and arranges meetings and conferences for the team and notifies interested parties; makes travel reservations as needed
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 Takes minutes or recordings of meetings for distribution to meeting participants.
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 </ul>
 
 
 Proofreading and Editing
 
 
 
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 
 
 
 Information Recording and Archiving
 
 
 <ul>
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 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
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 Enters, retrieves, updates, verifies, and deletes information from electronic files.
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 Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff.
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 </ul>
 
 
 Office Supplies
 
 
 
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels in order to ensure that inventory stocks meet demand.
 
 
 
 Allocation of Work
 
 
 
 Serves as liaison between management and staff by overseeing the work of office support staff in the unit, transmitting information, explaining appropriate work instructions, and following up on assignments.
 
 
 
 Operational Efficiency
 
 
 
 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
 
 
 
 Operational Efficiency
 
 
 
 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
 
 
 
 Related Assignments
 
 
 
 Performs other related duties or assignments as directed.
 
 
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 QUALIFICATIONS &amp; SKILLS:
 
 
 
 
 Minimum Qualifications:
 
 
 &nbsp;
 
 
 
 High School Completion
 
 
 
 Minimum Experience:
 
 
 
 Four years of administrative support experience including two years equivalent to experienced administrative support work or equivalent to a Secretary Level 2
 
 
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 Skills:
 
 
 <ul>
 <li>
 Knowledge of office practices, procedures, and computer software programs
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 Knowledge of correct English usage and grammar
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 <li>
 Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets
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 </ul>
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Executive Assistant

<div>
 Job description:
 
 
 
 2. JOB PURPOSE:
 
 To assist in the effective implementation of the localised EGA&rsquo;s corporate Security control/protection strategic plans, policies and programs across the assigned area of operations in order to ensure adherence with world class Security control/protection practices in accord with international / local legislation and standards.
 
 
 3. KEY ACCOUNTABILITIES:
 
 Policies, Processes &amp; Procedures
 
  Implements approved departmental, policies, systems, processes, procedures and controls covering all areas of the Security department so that all relevant procedural/legislative requirements are adhered to while delivering a quality, cost-effective service in a consistent manner within their assigned area of operations
 
 Day-to-Day Operations
 
  Implements the day-to-day operations assigned for the Security department to ensure they comply with established policies, processes and procedures within their assigned area of operations
 
 Investigation &amp; Reporting
 
  Undertakes as necessary investigations and reporting of Security incidents (where required, in conjunction with appropriate agencies) and make recommendations as a result of the outcome of such incidents.
 
 EGA HUMAN CAPTIAL PROCEDRUE EGA/HC/GEN.05.03.F01
 
 File: EGAHCGEN0503F01.doc Revision: 0 (07-Apr-2015) Page 2 of 3
 
 Training &amp; Embedment
 
  Assist with planning, organising and conducting a wide range of Security training courses to all levels within the organisation to promote Security awareness and reduce the number and severity of Security incidents.
 
 Maintenance, Testing &amp; Inspection
 
  Control and coordinate all maintenance and testing of Security protection systems throughout the plant to ensure their operational readiness.
 
  Conducts routine evaluations of the workplace, as required advising on all aspects of Security precautions to identify any areas of non-conformance with local regulatory requirements and internationally accepted standards and recommend solutions to ensure compliance.
 
  Be familiar with the local regulatory requirements and International Standards
 
 Safety, Quality &amp; Environment
 
  Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 
 Related Assignments
 
  Performs other related duties or assignments as directed
 
 
 4. AUTHORITY/ DECISION MAKING:
 
 Guidelines:
 
  Thinking within clearly defined policies, standards and specific objectives.
 
 Decision Making:
 
  Direction of work is subject to practices and procedures, output is managed.
 
 
 5. QUALIFICATIONS &amp; SKILLS:
 
 Minimum Qualifications:
 
  High School
 
  Preferably an accreditation or membership to a recognised association
 
 Minimum Experience:
 
  2 &ndash; 4 years of experience preferably military or police service.
 
 
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 Profile description:
 
 
 
 Skills:
 
  Preferably bilingual (Arabic and English)
 
  Knowledgeable in Physical Information Security
 
 EGA HUMAN CAPTIAL PROCEDRUE EGA/HC/GEN.05.03.F01
 
 File: EGAHCGEN0503F01.doc Revision: 0 (07-Apr-2015) Page 3 of 3
 
  Knowledgeable in electronic access control, CCTV, burglar, intrusion detection &amp; fire systems
 
  Experience in supervising a unit preferably working with a multi-national team.
 
  Proficiency in SAP applications
 
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Supervisor - Security (UAE National)

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Emirates Global Aluminium (EGA)

About Company

Executive Assistant

Supervisor - Security (UAE National)